NJDEP-Compliance & Enforcement

Compliance Assistance Resources - Solid Waste Checklists

Regulated Medical Waste - Intermediate Handler (SW27)
Requirement Description	Compliance Status	Compliance Comments
REGULATED MEDICAL WASTE - GENERAL REQUIREMENTS
All records, reports, logs and tracking forms required to be made and/or kept in accordance with this subchapter, shall be made available for inspection by the Department. [N.J.A.C. 7:26- 3A.4(b)]
Any person who stores regulated medical waste prior to treatment or disposal on-site (for example, interment, treatment and destruction, or incineration), or transport off-site, shall comply with the following storage requirements: 1. Store the regulated medical waste in a manner and location that maintains the integrity of the packaging and provides protection from water, rain and wind; 2. Maintain the regulated medical waste in a nonputrescent state, using refrigeration when necessary; 3. Lock the outdoor storage areas containing regulated medical waste (for example, dumpsters, sheds, tractor trailers, or other storage areas) to prevent unauthorized access; 4. Limit access to on-site storage areas to authorized employees; and 5. Store the regulated medical waste in a manner that affords protection from animals and does not provide a breeding place or a food source for insects and rodents. [N.J.A.C. 7:26- 3A.12(a)]
The storage period for regulated medical waste is limited as follows: 1. Regulated medical waste shall be disposed of immediately if it becomes putrescent or emits any odors; 2. All regulated medical waste shall be disposed of within one year of the date of generation, or sooner as determined by the generator, except that: i. The storage period may exceed one year for regulated medical wastes that must be stored for longer periods to provide for the decay of radioactive materials in accordance with applicable Federal or State statutes and regulations. [N.J.A.C. 7:26- 3A.12(b)]
Any container that is being used to accumulate or store sharps shall be secured so that the contents are not accessible to any unauthorized person. [N.J.A.C. 7:26- 3A.12(c)]
Generators, transporters, intermediate handlers and destination facility owners and operators shall comply with the following requirements with respect to reusing containers: 1. All non-rigid containers and inner liners shall be managed as regulated medical waste under this subchapter and shall not be decontaminated or reused; 2. Any container used for the storage and/or transport of regulated medical waste and designated for reuse once emptied, shall be decontaminated if the container shows signs of visible contamination; 3. If any container used for the storage and/or transport of regulated medical waste is for any reason not capable of being rendered free of visible signs of contamination on its outer surface in accordance with (a)2 above, the container must be managed (labeled, marked and treated and/or disposed of) as regulated medical waste under this subchapter; and 4. Decontaminated containers shall be free of all removable contaminating material from the inner and outer surfaces. [N.J.A.C. 7:26- 3A.13(a)]
A generator, transporter, collection facility, intermediate handler or destination facility that generates a medical waste, as defined in N.J.A.C. 7:26-3A.5 and who is located in New Jersey, or that stores, transfers, transports, treats, destroys or disposes of, or otherwise manages medical waste in New Jersey shall determine if that waste is a regulated medical waste. [N.J.A.C. 7:26- 3A.16(a)]
Any person offering regulated medical waste for transport shall use transporters that meet the requirements of N.J.A.C. 7:26-3A.27(c), unless the transporter is a generator meeting the requirements of N.J.A.C. 7:26-3A.17(a) or unless the transporter is the U.S. Postal Service and the requirements of N.J.A.C. 7:26-3A.17(b) are met. [N.J.A.C. 7:26- 3A.16(d)]
Persons shall dispose of regulated medical waste only with a registered intermediate handler, at a registered destination facility, a regulated medical waste sanitary landfill permitted in accordance with N.J.A.C. 7:26-3A.18, a resource recovery facility authorized to accept such waste and permitted in accordance with N.J.A.C. 7:26-2, or a facility in another state authorized to accept such wastes by such state. Shipments to out-of-State facilities shall be made in accordance with N.J.A.C. 7:26-3A.28 and 3A.46. [N.J.A.C. 7:26- 3A.16(e)]
No person shall install or use any alternative or innovative technology, or any modification thereof, for the treatment and/or destruction of regulated medical waste unless such technology or modification has been approved and authorized by the Department and DOH for such purpose pursuant to N.J.A.C. 7:26-3A.47. [N.J.A.C. 7:26- 3A.16(i)]
No person shall abandon regulated medical waste on any public or private property or cause regulated medical waste to be abandoned. For the purpose of this section, "abandoned" means the intentional or unintentional placement, discard or loss of regulated medical waste in any area outside of the direct control of the person generating, transporting, managing, or disposing of the waste. [N.J.A.C. 7:26- 3A.16(j)]
Regulated medical waste shall not be removed from or be transferred between vehicles by transporters or other persons unless the site of transfer is authorized as a solid waste transfer station for regulated medical waste pursuant to N.J.A.C. 7:26-3A, or is registered and operating as a regulated medical waste collection facility pursuant to N.J.A.C. 7:26-3A.39. [N.J.A.C. 7:26-3A.27(j)]
INTERMEDIATE HANDLERS
REGISTRATION REQUIREMENTS
No person shall engage in the treatment and/or destruction of regulated medical waste in New Jersey unless such person: 1. Registers the site as an intermediate handler or destination facility in accordance with N.J.A.C. 7:26-3A.8; 2. Obtains a tariff in accordance with N.J.S.A. 13:1E-48.12.b if operating commercially; 3. Uses treatment and/or destruction process(es) authorized by the Department and DOH pursuant to N.J.A.C. 7:26-3A.47; 4. Obtains the specific approval of the Department and DOH to operate an alternative or innovative technology approved pursuant to N.J.A.C. 7:26-3A.47 for the treatment and/or destruction of regulated medical waste at the registered facility; and 5. Complies with all other environmental statutes applicable to the facility, including but not limited to, the Solid Waste Management Act, N.J.S.A. 13:1E-1 et seq., the Water Pollution Control Act, N.J.S.A. 58:10A-1 et seq., the Air Pollution Control Act, N.J.S.A. 26-2C-1 et seq., and the rules and regulations adopted thereunder, and any permits or orders issued pursuant thereto. [N.J.A.C. 7:26- 3A.40(c)]
Commercial intermediate handlers, intermediate handlers treating, destroying or disposing of their RMW on-site ... shall register with the Department as a regulated medical waste intermediate handler ... and pay annual fees? [N.J.A.C. 7:26- 3A.8(c)]
All regulated medical waste intermediate handlers and destination facilities shall register with the Department and pay an annual registration, compliance inspection, technical advisement and report analysis fee in accordance with the following: [N.J.A.C. 7:26- 3A.8(c)1]
Each ... intermediate handler... shall register with the Department on regulated medical waste registration forms prescribed by and available from the Department at the address listed below and shall state such information as necessary and proper to the enforcement of this subchapter, as the Department may require. No pro rata adjustment or refund for prior registration year payment of fees shall be made by the Department. Fees shall be payable to the Department 30 days after the beginning of each respective registration year. The registration year for intermediate handlers...shall extend from January 1 through December 30 of each calendar year and fees shall be payable by January 29 of each calendar year. [N.J.A.C. 7:26- 3A.8(f)]
The supervisory personnel of all transporters, except generators that transport their own regulated medical waste and satisfy the requirements of N.J.A.C. 7:26-3A.17(a), collection facilities, intermediate handlers and destination facilities shall attend education and training sessions provided by the Department, and shall also be required to disseminate the information obtained at the sessions to all employees. [N.J.A.C. 7:26- 3A.9]
WASTE MARKING REQUIREMENTS
Generators (including intermediate handlers) shall mark each individual container of regulated medical waste according to the following marking requirements before the waste is removed from the generator's storage area and is transported or offered for transport off-site: 1. The outermost surface of the outer container or any inner container used to meet the packaging requirements at N.J.A.C. 7:26-3A.11 shall be marked with a water-resistant identification tag of sufficient dimension to contain the following information: i. The generator's or intermediate handler's name; ii. The generator's or intermediate handler's address. If the generator or intermediate handler is not located in New Jersey, then use their state permit or identification number, and if their state does not issue permit or identification numbers, then use the generator's or intermediate handler's address; iii. The transporter's name; iv. The transporter's NJDEP solid waste registration number; v. The date of shipment; and vi. Identification of contents as medical waste. [N.J.A.C. 7:26- 3A.15(a)1]
In addition to the requirements of (a)1 above, if the generator has used inner containers, including sharps and fluid containers, each inner container shall be marked with indelible ink or imprinted with water-resistant tags. The marking or the tag shall contain the following information: i. The generator's or intermediate handler's name; and ii. The generator's or intermediate handler's address. If the generator or intermediate handler is not located in New Jersey, then use their state permit or identification number, and if their state does not issue permit or identification numbers, then use the generator's or intermediate handler's address. [N.J.A.C. 7:26- 3A.15(a)2]
REPORTING REQUIREMENTS FOR INTERMEDIATE HANDLERS
All regulated medical waste ... intermediate handlers ... are required to submit an annual medical waste collection facility, intermediate handler and destination facility report to the Department, except that noncommercial collection facilities are not required to comply with (a)1 and 2 below, covering the period from January 1 through December 31 of each calendar year and shall be submitted by February 15 of each calendar year, on forms available from the Department at the address listed at N.J.A.C. 7:26-3A.8(d), which shall include, but not be limited, to the following information: 1. A description of the sources, the types and amounts of regulated medical waste and medical waste collected, treated and/or destroyed; 2. The methods used for treatment and/or destruction; and 3. A description of any injuries and illnesses resulting from the maintenance, operation or any other activity related to a regulated medical waste treatment and/or destruction device(s). [N.J.A.C. 7:26- 3A.44(a)]
RECORDKEEPING FOR INTERMEDIATE HANDLERS
The owner or operator of a intermediate handler... receiving regulated medical waste generated, transported, treated, destroyed, disposed of or otherwise managed in New Jersey shall maintain records at the registered site, for a minimum of three years from the date the waste was accepted unless the Department specifically requires an additional retention period. These records shall contain the following information: 1. Copies of all tracking forms required by N.J.A.C. 7:26-3A.41(a)5, (b)3iii, and (c)5iii; and the logs required by N.J.A.C. 7:26-3A.41(b)2; 2. Copies of all discrepancy reports required by N.J.A.C. 7:26-3A.42(b); and 3. Copies of Department facility compliance inspection reports and the facility registration certificates. [N.J.A.C. 7:26- 3A.43(a)]
USE OF THE TRACKING FORM FOR INTERMEDIATE HANDLERS
When an intermediate handler receives regulated medical waste the owner or operator shall meet the following requirements: 1. The owner or operator shall meet all the requirements for generators under both N.J.A.C. 7:26-3A.10 through 3A.16 and 3A.18 through 3A.23, including signing the tracking form accepting the waste as specified in Box 20, noting any discrepancies on the tracking form in Box 23, and entering the new tracking form number in Box 21 when initiating a new tracking form for each shipment of regulated medical waste that has either been treated or destroyed. 2. The owner or operator shall maintain an intermediate handler log matching the original generator's tracking forms to the tracking form initiated. The intermediate handler log shall include: i. The name(s) of generator(s); ii. The generator's address. If the generator is not located in New Jersey, then use the generator's state permit or identification number. If the state does not issue permit or identification numbers, then use the generator's address; iii. The date the regulated medical waste was originally shipped by the generator or the generator's unique tracking form number; and iv. The new tracking form number to which the waste is assigned. 3. Within 15 days of receipt of the tracking form that the intermediate handler initiated and that was signed by the destination facility, the intermediate handler shall: i. Attach a copy of the tracking form signed by the destination facility to the original tracking form initiated by the generator identified in (b)2i above; ii. Send a copy of each tracking form to the generator who initiated the tracking form; and iii. Retain a copy of each tracking form in accordance with the requirement of N.J.A.C. 7:26-3A.43?. [N.J.A.C. 7:26-3A.41(b)]
If a ... intermediate handler receives from a rail transporter regulated medical waste that is accompanied by shipping papers containing the information required on the medical waste tracking form, with the exception of the generator's certification and chain of custody signatures, the owner or operator or an agent of the owner or operator shall: 1. Sign and date each copy of the tracking form or the shipping papers (if the tracking form has not been received); 2. Note any discrepancies as defined in N.J.A.C. 7:26-3A.42(a) on each copy of the tracking form or shipping papers (if the tracking form has not been received); 3. Immediately give the rail transporter at least one copy of the tracking form or shipping papers (if the tracking form has not been received); 4. If the facility is a destination facility, send a copy of the signed and dated tracking form to the generator within 15 days after the delivery. If the owner or operator has not received the tracking form within 15 days of delivery, he shall send a copy of the signed and dated shipping papers to the party initiating the tracking form; 5. If the facility is an intermediate handler, retain a copy of the tracking form (or the shipping papers if the tracking form has not been received), until receiving a copy of the tracking form signed by the owner or operator of the destination facility. The facility then shall: i. Attach a copy of the tracking form signed by the destination facility to the original tracking form (or the shipping papers if the tracking form has not been received) initiated by another party; ii. Send a copy of each tracking form (or each set of shipping papers) to the party who initiated the tracking form; and iii. Retain a copy of each tracking form in accordance with the requirements of N.J.A.C. 7:26-3A.43. [N.J.A.C. 7:26- 3A.41(c)]
The intermediate handlers...shall retain a copy of the tracking form (or shipping papers if signed in lieu of the tracking form) for at least three years from the date of acceptance of the regulated medical waste unless the Department specifically requires an additional retention period. [N.J.A.C. 7:26- 3A.41(d)]
The intermediate handlers receiving shipments by rail should expect to receive the tracking form from the generator, or the preceding non-rail transporter who will have sent the tracking form to the facility by some other means (for example, by mail). [N.J.A.C. 7:26- 3A.41(e)]
In cases where the destination facility or intermediate handler is an out-of-State facility and will not comply with the tracking form requirements of this section as listed in N.J.A.C. 7:26-3A.41, signed generator copies of the tracking form shall be returned to the generator by the transporter. [N.J.A.C. 7:26-3A.41(f)]
TRACKING FORM DISCREPANCIES FOR INTERMEDIATE HANDLERS
Tracking form discrepancies are: 1. For packages, any variation in piece count such as a discrepancy of one box, pail, or drum in a truckload; 2. For waste by categories (that is, untreated or treated), discrepancies in number of packages for each category of regulated medical waste as described on the label imprinted or affixed to the outer surface of the package; 3. Packaging that is broken, torn, or leaking; 4. Regulated medical waste that arrives at in intermediate handler or a destination facility unaccompanied by a tracking form, or for which the tracking from is incomplete or not signed; and 5. For weight of packages, a discrepancy greater than three percent of each tracking form load or more than 200 pounds, whichever is less. [N.J.A.C. 7:26- 3A.42(a)]
Upon discovering a discrepancy, the owner or operator shall attempt to resolve (for example, with telephone conversations) the discrepancy to resolve (for example, with telephone conversations) the intermediate handler. If the discrepancy is not resolved, the owner or operator shall submit a letter, within 15 days of receiving the waste describing the nature of the discrepancy and the attempts the owner or operator has undertaken to reconcile it. The owner or operator shall include with the letter a legible copy of the tracking form or shipping papers in question. If the discrepancy is the type specified in (a)4 above, the letter shall specify the quantity of waste received, the transporter, and the generator(s). The letter shall be submitted to the Department at the address listed in N.J.A.C. 7:26-3A.8(d). [N.J.A.C. 7:26- 3A.42(b)]
REGULATED MEDICAL WASTE - GENERAL REQUIREMENTS
Were all records, reports, logs and tracking forms required to be made and/or kept in accordance with N.J.A.C. 7:26-3A, made available for inspection by the Department? [N.J.A.C. 7:26-3A.4(b)]
Is regulated medical waste stored as follows: 1. Store the regulated medical waste in a manner and location that maintains the integrity of the packaging and provides protection from water, rain and wind; 2. Maintain the regulated medical waste in a nonputrescent state, using refrigeration when necessary; 3. Lock the outdoor storage areas containing regulated medical waste (for example, dumpsters, sheds, tractor trailers, or other storage areas) to prevent unauthorized access; 4. Limit access to on-site storage areas to authorized employees; and 5. Store the regulated medical waste in a manner that affords protection from animals and does not provide a breeding place or a food source for insects and rodents? [N.J.A.C. 7:26-3A.12(a)]
Is regulated medical waste storage time limited as follows: 1. Regulated medical waste shall be disposed of immediately if it becomes putrescent or emits any odors; 2. All regulated medical waste shall be disposed of within one year of the date of generation, or sooner as determined by the generator, except that: i. The storage period may exceed one year for regulated medical wastes that must be stored for longer periods to provide for the decay of radioactive materials in accordance with applicable Federal or State statutes and regulations? [N.J.A.C. 7:26-3A.12(b)]
Does facility ensure that any container that is being used to accumulate or store sharps is secured so that the contents are not accessible to any unauthorized person? [N.J.A.C. 7:26-3A.12(c)]
When reusing containers, are the following requirements followed: 1. All non-rigid containers and inner liners shall be managed as regulated medical waste under this subchapter and shall not be decontaminated or reused; 2. Any container used for the storage and/or transport of regulated medical waste and designated for reuse once emptied, shall be decontaminated if the container shows signs of visible contamination; 3. If any container used for the storage and/or transport of regulated medical waste is for any reason not capable of being rendered free of visible signs of contamination on its outer surface in accordance with N.J.A.C. 7:26-3A.12(a)2, the container must be managed (labeled, marked and treated and/or disposed of) as regulated medical waste under this subchapter; and 4. Decontaminated containers shall be free of all removable contaminating material from the inner and outer surfaces? [N.J.A.C. 7:26-3A.13(a)]
Does facility determine if medical waste is a regulated medical waste? [N.J.A.C. 7:26-3A.16(a)]
Is regulated medical waste only offered to transporters that meet the requirements of N.J.A.C. 7:26-3A.27(c), unless the transporter is a generator meeting the requirements of N.J.A.C. 7:26-3A.17(a) or unless the transporter is the U.S. Postal Service and the requirements of N.J.A.C. 7:26-3A.17(b) are met? [N.J.A.C. 7:26-3A.16(d)]
Is regulated medical waste only offered for disposal at a registered intermediate handler, at a registered destination facility, a regulated medical waste sanitary landfill permitted in accordance with N.J.A.C. 7:26-3A.18, a resource recovery facility authorized to accept such waste and permitted in accordance with N.J.A.C. 7:26-2, or a facility in another state authorized to accept such wastes by such state? Note: Shipments to out-of-State facilities shall be made in accordance with N.J.A.C. 7:26-3A.28 and 3A.46. [N.J.A.C. 7:26-3A.16(e)]
Did facility not install or use any alternative or innovative technology, or any modification thereof, for the treatment and/or destruction of regulated medical waste unless such technology or modification has been approved and authorized by the Department and DOH for such purpose pursuant to N.J.A.C. 7:26-3A.47? [N.J.A.C. 7:26-3A.16(i)]
Did facility not abandon regulated medical waste on any public or private property or cause regulated medical waste to be abandoned? Note: For the purpose of this section, "abandoned" means the intentional or unintentional placement, discard or loss of regulated medical waste in any area outside of the direct control of the person generating, transporting, managing, or disposing of the waste. [N.J.A.C. 7:26-3A.16(j)]
INTERMEDIATE HANDLERS
REGISTRATION REQUIREMENTS
Note: No person shall engage in the treatment and/or destruction of regulated medical waste in New Jersey unless such person: 1. Registers the site as an intermediate handler or destination facility in accordance with N.J.A.C. 7:26-3A.8; 2. Obtains a tariff in accordance with N.J.S.A. 13:1E-48.12.b if operating commercially; 3. Uses treatment and/or destruction process(es) authorized by the Department and DOH pursuant to N.J.A.C. 7:26-3A.47; 4. Obtains the specific approval of the Department and DOH to operate an alternative or innovative technology approved pursuant to N.J.A.C. 7:26-3A.47 for the treatment and/or destruction of regulated medical waste at the registered facility; and 5. Complies with all other environmental statutes applicable to the facility, including but not limited to, the Solid Waste Management Act, N.J.S.A. 13:1E-1 et seq., the Water Pollution Control Act, N.J.S.A. 58:10A-1 et seq., the Air Pollution Control Act, N.J.S.A. 26-2C-1 et seq., and the rules and regulations adopted thereunder, and any permits or orders issued pursuant thereto. [N.J.A.C. 7:26-3A.40(c)]
Note: No person shall engage in the treatment and/or destruction of regulated medical waste in New Jersey unless such person: 1. Registers the site as an intermediate handler or destination facility in accordance with N.J.A.C. 7:26-3A.8; 2. Obtains a tariff in accordance with N.J.S.A. 13:1E-48.12.b if operating commercially; 3. Uses treatment and/or destruction process(es) authorized by the Department and DHSS pursuant to N.J.A.C. 7:26-3A.47; 4. Obtains the specific approval of the Department and DHSS to operate an alternative or innovative technology approved pursuant to N.J.A.C. 7:26-3A.47 for the treatment and/or destruction of regulated medical waste at the registered facility; and 5. Complies with all other environmental statutes applicable to the facility, including but not limited to, the Solid Waste Management Act, N.J.S.A. 13:1E-1 et seq., the Water Pollution Control Act, N.J.S.A. 58:10A-1 et seq., the Air Pollution Control Act, N.J.S.A. 26-2C-1 et seq., and the rules and regulations adopted thereunder, and any permits or orders issued pursuant thereto. [N.J.A.C. 7:26-3A.40(c)]
Did commercial intermediate handlers, intermediate handlers treating, destroying or disposing of their RMW on-site and owners and operators of destination facilities register with the Department as a regulated medical waste intermediate handler or destination facility and pay annual fees? [N.J.A.C. 7:26-3A.8(c)]
Did medical waste intermediate handler and destination facility register with the Department and pay annual registration, compliance inspection, technical advisement and report analysis fee? [N.J.A.C. 7:26-3A.8(c)1]
WASTE MARKING REQUIREMENTS
If the generator has used inner containers, including sharps and fluid containers, is each inner container marked with indelible ink or imprinted with water-resistant tags which contain the following information: i. The generator's or intermediate handler's name; and ii. The generator's or intermediate handler's address. If the generator or intermediate handler is not located in New Jersey, then use their state permit or identification number, and if their state does not issue permit or identification numbers, then use the generator's or intermediate handler's address? [N.J.A.C. 7:26-3A.15(a)2]
REPORTING REQUIREMENTS FOR INTERMEDIATE HANDLERS
RECORDKEEPING FOR INTERMEDIATE HANDLERS
USE OF THE TRACKING FORM FOR INTERMEDIATE HANDLERS
When an intermediate handler receives regulated medical waste does the owner or operator meet the following requirements: 1. The owner or operator shall meet all the requirements for generators under both N.J.A.C. 7:26-3A.10 through 3A.16 and 3A.18 through 3A.23, including signing the tracking form accepting the waste as specified in Box 20, noting any discrepancies on the tracking form in Box 23, and entering the new tracking form number in Box 21 when initiating a new tracking form for each shipment of regulated medical waste that has either been treated or destroyed. 2. The owner or operator shall maintain an intermediate handler log matching the original generator's tracking forms to the tracking form initiated. The intermediate handler log shall include: i. The name(s) of generator(s); ii. The generator's address. If the generator is not located in New Jersey, then use the generator's state permit or identification number. If the state does not issue permit or identification numbers, then use the generator's address; iii. The date the regulated medical waste was originally shipped by the generator or the generator's unique tracking form number; and iv. The new tracking form number to which the waste is assigned. 3. Within 15 days of receipt of the tracking form that the intermediate handler initiated and that was signed by the destination facility, the intermediate handler shall: i. Attach a copy of the tracking form signed by the destination facility to the original tracking form initiated by the generator identified in (b)2i above; ii. Send a copy of each tracking form to the generator who initiated the tracking form; and iii. Retain a copy of each tracking form in accordance with the requirement of N.J.A.C. 7:26-3A.43?. [N.J.A.C. 7:26-3A.41(b)]
If an intermediate handler receives from a rail transporter regulated medical waste that is accompanied by shipping papers containing the information required on the medical waste tracking form, with the exception of the generator's certification and chain of custody signatures, does the owner or operator or an agent of the owner or operator do the following: 1. Sign and date each copy of the tracking form or the shipping papers (if the tracking form has not been received); 2. Note any discrepancies as defined in N.J.A.C. 7:26-3A.42(a) on each copy of the tracking form or shipping papers (if the tracking form has not been received); 3. Immediately give the rail transporter at least one copy of the tracking form or shipping papers (if the tracking form has not been received); 4. If the facility is a destination facility, send a copy of the signed and dated tracking form to the generator within 15 days after the delivery. If the owner or operator has not received the tracking form within 15 days of delivery, he shall send a copy of the signed and dated shipping papers to the party initiating the tracking form; 5. If the facility is an intermediate handler, retain a copy of the tracking form (or the shipping papers if the tracking form has not been received), until receiving a copy of the tracking form signed by the owner or operator of the destination facility. The facility then shall: i. Attach a copy of the tracking form signed by the destination facility to the original tracking form (or the shipping papers if the tracking form has not been received) initiated by another party; ii. Send a copy of each tracking form (or each set of shipping papers) to the party who initiated the tracking form; and iii. Retain a copy of each tracking form in accordance with the requirements of N.J.A.C. 7:26-3A.43. [N.J.A.C. 7:26- 3A.41(c)]
Does intermediate handler retain a copy of the tracking form (or shipping papers if signed in lieu of the tracking form) for at least three years from the date of acceptance of the regulated medical waste unless the Department specifically requires an additional retention period? [N.J.A.C. 7:26-3A.41(d)]
Note: The intermediate handlers receiving shipments by rail should expect to receive the tracking form from the generator, or the preceding non-rail transporter who will have sent the tracking form to the facility by some other means (for example, by mail). [N.J.A.C. 7:26-3A.41(e)]
TRACKING FORM DISCREPANCIES FOR INTERMEDIATE HANDLERS
Note: Tracking form discrepancies are: 1. For packages, any variation in piece count such as a discrepancy of one box, pail, or drum in a truckload; 2. For waste by categories (that is, untreated or treated), discrepancies in number of packages for each category of regulated medical waste as described on the label imprinted or affixed to the outer surface of the package; 3. Packaging that is broken, torn, or leaking; 4. Regulated medical waste that arrives at in intermediate handler or a destination facility unaccompanied by a tracking form, or for which the tracking from is incomplete or not signed; and 5. For weight of packages, a discrepancy greater than three percent of each tracking form load or more than 200 pounds, whichever is less. [N.J.A.C. 7:26-3A.42(a)]
Note: Tracking form discrepancies are: 1. For packages, any variation in piece count such as a discrepancy of one box, pail, or drum in a truckload; 2. For waste by categories (that is, untreated or treated), discrepancies in number of packages for each category of regulated medical waste as described on the label imprinted or affixed to the outer surface of the package; 3. Packaging that is broken, torn, or leaking; 4. Regulated medical waste that arrives at in intermediate handler or a destination facility unaccompanied by a tracking form, or for which the tracking from is incomplete or not signed; and 5. For quantity (in net or gross mass, capacity, or as otherwise appropriate), including the unit of measurement (for example, lbs., gal., Kg., or L) of packages, a discrepancy greater than three percent of each tracking form load or more than 200 pounds, whichever is less. [N.J.A.C. 7:26-3A.42(a)]