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Contract Assistance Frequently Asked Questions

"" How do I become certified as a MBE/WBE?
"" Where can I obtain a Vendor Listing of certified Minority and Women Business Sub-Contractors?
"" How can I solicit for MBE/WBE participation?
"" What is a Monthly Progress Report?
"" What is a Quarterly Reporting Form?
"" Does a Prime Contractor who may also be a minority or women-owned firm fulfill the SED Goal Requirements?
"" What is a Contractor's SED Utilization Plan?
"" This project is due to start in the middle of a month, would a Monthly Progress Report need to be issued for the month?
"" What is a Contractor's Procurement Activity Sheet?
"" What are the proper documents to submit with a Quarterly Reporting Form?
"" To whom do I address all correspondence?
"" What is the SED Goal Requirement?
"" What does SED mean?
"" What is the responsibility of a Project Compliance Officer?
"" Will a project or contract be penalized if the SED goal is not achieved?

How do I become certified as a MBE/WBE?

You may obtain certification through:

NJ Department of Transportation – (609) 530-3882
NJ Department of Treasury - (609) 292-2146
NJ Transit – (973) 491-8065
Port Authority of New York/New Jersey – (212) 435-7808

Where can I obtain a Vendor Listing of certified Minority and Women Business Sub-Contractors?

A vendor listing may be obtained from:

Pamela P. Lyons, Director
428 E. State Street, 1st floor
Mail Code 428-01
P.O. Box 420
Trenton, NJ 08625

How can I solicit for MBE/WBE participation?

Newspaper Ads
Telephone Quote Solicitation
Certified Letters
Contact the office for technical assistance

What is a Monthly Progress Report?

A Monthly Progress Report is a report submitted by the contractor to the Project Compliance Officer indicating SED solicitation and participation activity during the month.

What is a Quarterly Reporting Form?

A Quarterly Reporting Form notes the activity and progress of a project over a three-month period.

Does a Prime Contractor who may also be a minority or women-owned firm fulfill the SED Goal Requirements?

No – The primary purpose of the program is to increase the outreach efforts of Prime Contractors, thereby cultivating business relationships between Prime Contractors and minority and women-owned businesses.

What is a Contractor's SED Utilization Plan?

A written document outlining the entire project work, the estimated length of time it will take to complete the project and each segment of the project on which SED's will or may participate, and a description of how SED's will be contacted.

This project is due to start in the middle of a month, would a Monthly Progress Report need to be issued for the month?

Yes - This will show that there has been activity for part of the month.

What is a Contractor's Procurement Activity Sheet?

Project Sponsor documenting the Total Dollar Amount paid to the Contractor (or submitted by the contractor for payment) for the quarterly reporting period.

What are the proper documents to submit with a Quarterly Reporting Form?

MBE/WBE Certifications
Purchase Orders
Invoices & Signed Sub-agreements

To whom do I address all correspondence?

Pamela P. Lyons, Director
428 E. State Street, 1st floor
Mail Code 428-01
P.O. Box 420
Trenton, NJ 08625

What is the SED Goal Requirement?

A goal of not less than 10% be established for the award of contracts to small business concerns owned and controlled by one or more socially and economically disadvantaged individuals.

What does SED mean?

Socially and economically disadvantaged business concerns are businesses that have received certification as minority or women-owned businesses.

What is the responsibility of a Project Compliance Officer?

The Project Compliance Officer shall be responsible for coordinating SED utilization efforts on the project and for monitoring and enforcing compliance with and SED requirements.

Will a project or contract be penalized if the SED goal is not achieved?

A project or contract will not be penalized for not achieving the SED goal, however, a project or contract will be penalized in the event the contractor and/or project compliance officer fails to document efforts to solicit and utilize SEDs.

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Last Updated: December 6, 2013