DOE Archives

Ed. Tech.

Submission of approved technology plans:

The county office and your plan:
Your county office will set the timeline for submission of district technology plans so that they may be reviewed and approved.

Submitting your plan to the state:
Once your district technology plan is approved by the county office and a letter of approval is issued, the plan and approval letter both need to be submitted electronically in PDF format by the district to the state by June 30, 2010.

Files to submit:
Please submit two PDF files; one is the signed letter of approval issued from the county office and the other is your approved district technology plan which includes the checklist, the plan, the board approval, signed technology plan committee members and the superintendent’s signed approval.

Check List
The check list is part of your plan and needs to be completed including the stakeholder signature page and board approval section.  This check list is provided at http://www.nj.gov/education/techno/localtech/checklist.htm

Board Approval
A copy of the board approval of the district’s technology plan is a necessary part of your plan document.

Superintendent’s sign off
The district’s superintendent must approve and sign the plan indicating his/her approval of the overall plan, as well as its budgetary requirements.

Names for these files:
Prior to submitting your plan electronically, you will want to know your district’s county and district code.  If you do not know these codes, go to the following web site: http://www.state.nj.us/education/directory/dl_districts.shtml and download the district excel spreadsheet.  Find your school name in the list. The county code for your school is in column A and the district’s four digit code is in column C.

There are specific file names required for each of the two submitted files: 

  1. The county office approval letter file name must start with six numbers; the first two numbers are the county code numbers, the next four are the district’s code numbers, then followed by an underscore, your district name, followed by an underscore and then the letter A (for Approval letter).

  2. Your plan’s name will be the same except the A will become the letter P (for Plan)

Example:
If you were sending an approval letter and plan from East Brunswick Township, the county code for Middlesex is 23 and the district code is 1170 so the file name of the approval letter for this school district would be 231170_EastBrunswickTwp_A.pdf
The name of the file for the technology plan would be 231170_EastBrunswickTwp_P.pdf

Format to submit files:
These documents will only be accepted electronically in PDF format.  If the electronic submissions are not in PDF format, they will not be considered submitted.

Listed below are online sites that will convert documents into PDF files if you do not have a program similar to Adobe that will do this in your district.  Some computer operating systems allow files to be saved as PDFs and some scanners can also perform this task.

Online locations that create PDF files:
http://convert.neevia.com/
http://www.pdf995.com/
http://www.primopdf.com/
http://www.pdfforge.org/

Most current word processing programs have the ability to “print to” a pdf format.

E-mail the files to:
Send your plan as a ZIP file (or SIT file if Mac) and E-mail these two PDF documents (the plan and the approval letter) to edtech@doe.state.nj.us

Posting your plan:
If at all possible we suggest posting the approved technology plan on your web site.