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New Jersey Even Start Family Literacy Program

Local Program Evaluation Outline

NJDOE requires programs/evaluators to use the evaluation report outline below as the format for reports.  The local evaluation should describe and summarize what occurred during the program year in key areas.  To improve the consistency of information reported in key areas, sample tables to be included in future reports follow the outline.  When there is no or insufficient information or data for sections of the report or tables, that fact and an explanation of why should be included in the evaluation.

Components to Consider in the Evaluator Contract:

  • Development of an evaluation design and management plan;

  • Training of staff in administering, scoring, and interpreting selected instruments;

  • Development of forms, developing and conducting interview protocols, and questionnaires;

  • Assistance in fulfilling state requirements for program quality review;

  • Development of spreadsheets and training of staff in data input;

  • Aggregating/analyzing outcome data and findings from evaluation questions;

  • Assisting in fulfilling state requirements for program quality review;

  • Monitoring of project development/implementation;

  • Completion of interim and final evaluation reports and recommendations for improvement;
  • Communication of findings to a variety of audiences; and

  • Attendance at state trainings and federal meetings- required to achieve job responsibilities.

Local evaluators should minimally address the following in the completion of the evaluation report:

  • Adherence to the following framework: participant learning outcomes, participation, learning milestones, program design and program implementation;

  • Background and description of program, including relevant information about the community in which it operates;

  • Brief description of the target population program recruits and serves;

  • Brief review and status of recommendations from previous program year evaluation (if not first year program);

  • Information concerning program goals, design and implementation, including program elements that are required by law (as with Even Start) and/or central to program mission and services.  For example, information related to key partners, recruitment, retention, staff qualifications and professional development, component services (adult, early childhood and parenting education, and P-CILA);

  • Information concerning the effectiveness of implementation of the program and progress made toward program and participant goals;

  • Summarize, analyze, report and discuss data about participant outcomes (the state-required program and performance indicator as well as locally-determined group and individual outcomes and benchmarks) and explain results, including possible reasons for lack of progress;

  • Procedures and data sources for reporting on and measuring outcomes;

  • Collect data about local project objectives;

  • Develop focused evaluation questions about program areas that need to be improved and focus data collection on those areas;

  • Collect evidence objectively and synthesize that information; and

  • Provide specific recommendations and conclusions for program improvement based on evidence.