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Title III Consortium Start Up Guide

If a district’s Title III allocation is less than $10,000, it must either join a consortium or refuse the funds.  There is no minimum budget amount for any of the other Titles, but districts may choose to form a consortium for Title III Immigrant.  Districts must develop a Memorandum of Understanding or Alternative Arrangement to enter into a Title III LEP consortium.  The fiscal agent of the consortium is responsible for ensuring that consortium members fulfill their fiscal and programmatic responsibilities as subgrantees under Title III LEP.

Guidelines for Title III Consortium Memorandum of Understanding or Agreement between Lead Applicant LEA and Participant LEAs (Microsoft Word) (PDF)

Step 1 – Lead District (Applicant) creates the consortium

  1. On the EWEG main menu, select Consortium Administration.
  2. Go to Applicant Consortium tab.
  3. Select the Program and the Year.
  4. Select participants from the list of available districts on the left and click Add to enter them in the Participant box on the right.
  5. Scroll to the bottom and click Save.
  6. Repeat the steps for any additional titles.
  7. Notify the participants that the consortium is set up.

Step 2 – Participant Districts confirm participation

  1. On the EWEG main menu, select Consortium Administration.
  2. Go to the Participant Consortium tab.
  3. Click Confirm next to each title.
  4. Scroll to the bottom and click Save.

Step 3 – Lead District submits consortium after all participants have confirmed

  1. On the EWEG main menu, select Consortium Administration.
  2. Go to the Applicant Consortium tab.
  3. Select the Program and Year
  4. Click Submit.
  5. Repeat for any additional titles.

Step 4 – The Office of Grants Management (OGM) approves the consortium

  1. After OGM approves the consortium, the funds from the Participant district’s applications transfer to the Lead district’s application.  The Lead Applicant enters all program and budget information on behalf of the Participants.

Important Notes:

  1. Applicants and Participants should wait to submit their consolidated ESEA application until the consortium is approved and the funds have transferred into or out of their applications.
  2. Participants should not refuse funds for Titles in which they are contributing funds to a consortium.
  3. Participants should not enter any information into the program or budget sections of their application for Titles in which they have contributed funds to a consortium.

Contact the EWEG Help Desk for assistance with setting up a consortium:  eweghelp@doe.state.nj.us

Contact the Bureua of Bilingual/ESL Education for assistance with consortium program/accountability requirements: ELL@doe.state.nj.us