State Data Submission

The NJ SMART portal opened for the October 15th Snapshot Submissions on October 20th at 8am and will close on November 19th at 5pm. New data elements and modifications to existing data elements have been made to both the October 15 Core State Submission and the October 15 Special Education data submission.

New data elements for the October 15 Special Education data submission:

Early Intervention
Parental Consent Obtained
Parental Consent to Implement Initial IEP

Data elements no longer collected in the October 15 Special Education State Submission:

Grade Level
Program Type Code
LEP Program Start Date
LEP Program Completion Date
IEP Begin Date
IEP End Date

Data elements no longer collected in Core State Submissions (i.e. June 30/EOY and Oct 15 State Submission):

County Code Receiving
District Code Receiving
School Code Receiving

The NJ SMART Student Data Handbooks and file templates have been updated to reflect these changes and the new versions are posted on the Documents for Download page. It is essential for the integrity of the statewide student-level database that all student records include these data elements.

In an effort to help LEAs prepare for these changes, NJ SMART hosted webinar trainings August 25th through October 21st. These webinars reviewed the October 15th State and Special Education Submission functionality in the NJ SMART portal. Each webinar will last 60-90 minutes; you do not need to register for a session in advance.  Below please find the schedule of NJ SMART Special Education Submission webinars:
Special Education Submission Training dates:

• August 25: 10am, 2pm - NJ SMART Oct 15 Special Education Submission Training
  
  
• August 26: 10am, 2pm - NJ SMART Oct 15 Special Education Submission Training
  
  
• August 27: 10am, 2pm - NJ SMART Oct 15 Special Education Submission Training
  
  
• September 14: 10am, 2pm - NJ SMART Oct 15 Special Education Submission Training
  
  
• September 15: 10am, 2pm - NJ SMART Oct 15 Special Education Submission Training
  
  
• September 16: 10am, 2pm - NJ SMART Oct 15 Special Education Submission Training
  
  
• October 19: 10am only - NJ SMART Oct 15 Special Education Submission Training
  
  
• October 20: 2pm only - NJ SMART Oct 15 Special Education Submission Training
  
  
• October 21: 10am only - NJ SMART Oct 15 Special Education Submission Training

Core State Submission Training Dates:

• September 21: 10am, 2pm - NJ SMART Oct 15 State Submission Training
  
  
• September 23: 10am, 2pm - NJ SMART Oct 15 State Submission Training
  
  
• September 25: 10am, 2pm - NJ SMART Oct 15 State Submission Training
  
  
• October 19: 2pm only - NJ SMART Oct 15 State Submission Training
  
  
• October 20: 10am only - NJ SMART Oct 15 State Submission Training
  
  
• October 21: 2pm only - NJ SMART Oct 15 State Submission Training

To participate in a session, please logon 5 minutes prior to the session start-time to http://pcgus.webex.com. Click on Meeting Center at the top of the home page. Then click on the Meeting Topic link that corresponds to the time of your session.

The password for the session is: letmein

When signing-in to the Webinar, please include your first name, last name and the name of your district, e.g. John Smith - Newark Public Schools

To listen to the audio portion of the Webinar, please call:

1-888-742-8686

Conference ID: 4911745

If you have any questions, please contact the NJ SMART Help Desk at 800-254-0295 or send an email to njsmart@pcgus.com. Thank you for your continued commitment and support of NJ SMART.