Supplemental Educational Services Monitoring and Reporting

Accountability	Program Components	Supplemental Educational Services	School/Family/Community Involvement	Highly Qualified Staff
Funding	Technical Assistance & Resources	Title I Legislation	CAPA	NJDOE - Title I Contacts

New Jersey Department of Education
Office of Title I Program Planning and Accountability

Supplemental Educational Services (SES)
Monitoring and Reporting
(as of November, 2006)

» Sample On-line Provider Self-Evaluation Surveys

» 2003-2004 SES Provider Self-Evaluation Survey Summary

» Provider Self-Evaluation Survey Results 2005-2006 Project Period

» Provider Self-Evaluation Survey Results 2004-2005 Project Period

The No Child Left Behind Act (NCLB) requires states to evaluate the services of approved supplemental educational services (SES) providers. The New Jersey Department of Education (NJDOE), in cooperation with the applicable school districts, is required to do the following:

Monitor the quality and effectiveness of the services offered by approved SES providers annually.
Withdraw approval from providers for the following reasons:
Do not, for two consecutive years, contribute to increased academic proficiency of the students to whom they provide services.
Do not meet other eligibility requirements or assurances.

Please note that after not meeting the standards for one school year, a provider must submit a corrective action plan to the NJDOE for approval.

Monitoring Process
The following steps are included in the SES provider monitoring process:

Annual district evaluation for each provider that served eligible students with SES that includes input from parents, students, and teachers.
Annual SES provider self-evaluation summarizing the progress of all students the provider served with SES.
On-site visits, when necessary, conducted by the NJDOE, to selected approved SES providers.
State assessment results of students receiving SES services to evaluate academic proficiency.

District Evaluations
Districts evaluate the performance of their SES providers using an on-line form built into the NJDOE Entitlement Web-Enabled Grant (EWEG) data collection system as part of the Title I Performance Report. Districts supply data to track the number of students who were served during the school year (project period September 1 to August 31) and rate each SES provider that served district students using a series of indicators and questions. The results of the survey enable the NJDOE to determine compliance with SES requirements and student academic progress of the various SES providers that participated in the provider program during the project period. Information about this survey is distributed to districts incorporated with instructions for the Title I Performance Report. Sample parent, teacher, and student survey forms are available in the SES Toolkit to help districts capture feedback on providers.

Provider Evaluations
As part of the evaluation process, each approved SES provider in New Jersey offering services during a project period must complete an on-line provider self-evaluation survey that includes information on SES program implementation, SES instructors and qualifications, data on districts served, and assurances and authorization to continue as an approved provider.

Active providers submit the following documents:

SES Provider Assurances and Authorization for Continued Services (required)
Final Summary Progress Report (a copy of the final progress report the SES agency submitted to each district summarizing the progress of all students served. Reports must include, at a minimum, student ID and pre- and post-test results. (required)
Sample of a completed student Individual Learning Plan (ILP) (required)
Evidence of financial viability (required)
SES Provider Information Summary revisions and requests for changes significant in scope (required if applicable).
Discipline/behavior policy (optional)
Attendance policy (optional)

Notes:

Currently approved providers that were initially approved in the years 2003 and 2004 must renew through the renewal application process that will open in December 2006. The list of providers that must renew is available through the following link: Providers That Must Complete a Renewal Application. These providers were notified of this requirement through the provider self-evaluation survey and will be sent an additional notification in early December.

Providers are evaluated by districts/schools, parents, teachers, and students who used their SES services during the previous project period.

Providers are evaluated through an analysis of “proficiency” of students they served using the state assessments.

The complaint process is also used to trigger site visits. The complaint form may be accessed at: www.nj.gov/njded/title1/program/ss/complaint.doc.

Providers receiving unsatisfactory evaluation results receive a site visit by the NJDOE. Determinations are made regarding continued approval on the New Jersey SES provider list.