Communicable Disease Reporting and Surveillance System

New Jersey has developed an electronic, web-enabled system where public health partners statewide can instantly report and track incidences of communicable diseases. The Communicable Disease Reporting and Surveillance System (CDRSS) facilitates the timely reporting and immediate sharing of pertinent data, thus supporting appropriate public health responses, be they isolated incidences or multi-state outbreaks. Positive laboratory reports of communicable diseases are entered into CDRSS either by electronic laboratory reporting (ELR) transmissions or are entered manually on a daily basis from clinical laboratories and acute care hospitals. Follow up information is added by hundreds of trained users in various public health roles. The CDRSS is available 24 hours a day, 7 days a week and weekly transmissions to the Centers for Disease Control and Prevention (CDC) support national as well as statewide surveillance. The system does not currently allow reporting from individual health care providers.

CDRSS Production site - where real data are entered to report incidences of reportable communicable diseases

CDRSS Training site - where dummy data are entered for practice

 

FAQs:

  1. Who is using the CDRSS and how widespread is its coverage?
  2. How do I connect to the CDRSS?
  3. How can I get access to and receive training for CDRSS?
  4. What diseases ARE reported through the CDRSS?
  5. What diseases ARE NOT reported through the CDRSS?
  6. How can I develop Electronic Laboratory Reporting (ELR) transmission capability for my facility?
  7. How can I contact the CDRSS Helpdesk?

Who is using the CDRSS and how widespread is its coverage?

The CDRSS has a wide user base. It is currently used by Local Health Department personnel, Infection Control Professionals (ICPs), Public Health Nurses (PHNs), Microbiologists, Public Health Environmental Laboratories (PHEL), Health Officers (HOs), Registered Environmental Health Specialists (REHS), Public Health Educators (PHEs), Nurses, Epidemiologists (EPIs), Administrative Support, Clerical Staff, Laboratory Technicians, Managers, Planners, Field Representatives, Analysts and Department of Health personnel from various programs such as the Communicable Disease Service (DOH CDS), Occupational Health Program, and the Sexually Transmitted Disease program.

CDRSS coverage extends to all New Jersey municipalities under all local health departments in all counties and covers acute care hospitals as well as multiple commercial laboratories.

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How do I connect to the CDRSS?

CDRSS is web-based and can be accessed from anywhere you have internet connection. It is recommended to use Google Chrome or Internet Explorer 7.0 or higher as your browser. However, every user is required to receive training prior to getting access.

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How can I get access to and receive training for CDRSS?

CDRSS is a secure system that is only accessible by employees in a public health function after receiving CDRSS training and signing a User Agreement.

Training can be completed by a current trained CDRSS user at your workplace or through an online interactive webinar provided by NJDOH. To request training, please complete the CDRSS Training Request and User Agreement form located on the main CDRSS webpage.

If you are a current CDRSS user who would like to train new staff, please complete the Trainer Request Form, and have each trainee complete the training request and user agreement forms from the main CDRSS page. Trainers and trainees must submit all completed information at least one week prior to the training date in order for NJDOH to process the request.

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What diseases ARE reported through the CDRSS?

CDRSS can be used to report all the diseases listed on the Quick Reference Magnet [pdf 192k] with the exception of HIV/AIDS, Tuberculosis and the Occupational and Environmental Diseases, Injuries, and Poisonings

  • IMMEDIATELY ReportablesImmediately report by telephone to a person at the Local Health Department (do not just leave a voicemail or message) first and then enter data in the CDRSS for instant availability on a "need to know" basis following the successfully completed telephone call
  • WITHIN 24 HOUR Reportables – Enter data in the CDRSS for instant availability on a "need to know" basis
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What diseases ARE NOT reported through the CDRSS?

Tuberculosis
609-826-4878

Lead
609-826-4920

HIV
609-984-5940

Cancer
609-588-3500

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How can I develop Electronic Laboratory Reporting (ELR) transmission capability for my facility?

The NJDOH established ELR with all licensed state, commercial and hospital laboratories as defined in N.J.A.C. 8:57. At this point, NJDOH does not establish ELR transmission with individual providers.

Information regarding enrollment, testing, and transmission of electronic laboratory results is on the ELR Main website. Please read the Onboarding Manual for a description of the entire Electronic Laboratory Reporting process. Below is a brief overview of the process outlined in the Onboarding Manual:

  1. Enroll and establish an electronic communication mechanism.
  2. Build, validate, and submit test messages to the test environment for manual review.
  3. Submit live data via established communication message to the test environment and hard copies of laboratory results for content validation by public health staff.
  4. After a sufficient number of reports are error free, schedule a date to go live and begin sending reports to the CDRSS production environment.
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How can I contact the CDRSS Helpdesk?
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Last Reviewed: 4/3/2017