SECTION 1- Introduction 

1.0 Fundamental Procedures

• Introduction to the Manual

1.2 Reimbursement Objectives

1.3 How the Manual is Organized

SECTION 2- Management Systems 

2.1 Introduction

2.2 Internal Control

2.3 Procurement Standards

2.4 Audit

SECTION 3- Types of Contracts 

3.1 Introduction

3.2 Non-Cost Related Contracts

3.3 Cost-Related Contracts

3.4 Table-summary of Contract Types

SECTION 4- Principles for Determining Costs 

4.1 Introduction

4.2 Basic Considerations

4.3 Cost Objectives

4.4 Table-Indirect Cost Distribution Bases

4.5 Selected Items of Cost

4.6 Allowable Items of Costs

4.7 Unallowable Items of Costs

4.8 Cost Accounting Standards-Consistency

SECTION 5- Standard Contract Fiscal Annexes 

5.1 Introduction

5.2 Non-Cost-Related Contracts-Annex B-2

5.3 Cost-Related Contracts

SECTION 6- Expenditure Reporting 

6.1 Introduction

6.2 Interim Expenditure Reports

6.3 Fiscal-Year-End Reports

6.4 Final Expenditure Report

6.5 Table-Illustration of Reporting Frequency

6.6 Instructions for Completing the Contract Expenditure Reports

SECTION 7- Medicaid Rate Review Process for Residential Treatment Centers Participating in the Medicaid Program 

7.1 Introduction

7.2 Guidelines

P1.00 Contract Negotiations & Revision:

Concurrent Contract Term and Provider Agency Fiscal Year (Promulgated: July 1, 1988)

Standardized Board Resolution Form (Promulgated: July 20, 2009)

The Acquisition, Affiliation, Consolidation or Merger of a Provider Agency (Promulgated: September 1, 1997)

Contract Modification (Promulgated: February 24, 2005)

Significant Events (Promulgated: August 11, 2005)

Clusters (Promulgated: August 11, 2005)

Two-Year Contracting (Promulgated: July 1, 1988)

P2.00 Contract Standard Language

Department of Human Services' Standard Language Document for Social Services and Training Contracts (Promulgated: June 30, 2010)

P3.00 Programmatic Information

Bilingual and Bicultural Diversity in Contracts (Promulgated: June 14, 1996)

Annex A-Standard Language Title XX Purchase of Service Contract, DYFS Form 7-33a (Promulgated: May 10, 1982)

P4.00 Fiscal Standards and Information

Lobbying (Promulgated: February 1, 1985)

Equipment (Promulgated: January 21, 2005)

Collapsing Direct Care Positions for Budgetary Purposes (Promulgated: August 1, 2000)

Advance Payments (Promulgated: June 1, 1997)

Restrictions on the Use of Federal Funds to Influence the Awarding of Contracts or Subcontracts (Federal Lobbying) (Promulgated: September 1, 1993)

P5.00 Eligibility Information

Client Eligibility-Minimal Department Standards (Promulgated: July 1, 1998)

Client Eligibility –Commission for the Blind and Visually Impaired (Promulgated: June 22, 1984)

Client Eligibility-Division of Mental Health and Hospitals (presently the Division of Mental Health Services) (Promulgated: June 22, 1984)

Client Eligibility-Division of Mental Retardation (currently the Division of Developmental Disability) (Promulgated: June 22, 1984)

Client Eligibility- Division of Youth & Family Services (Promulgated: March 24, 1986)

P6.00 Donor Agreement/Matching Funds

Match Requirements for Social Services Block Grant Services Contracts (Promulgated: June 1, 1983)

P7.00 Contract Closeout and Audit Information

Contract Closeout (Promulgated: July 15, 2001)

Pre-award Survey (Promulgated: July 1, 1988

Audit Requirements (Promulgated: June 1, 2001)

Operational Incentive Pilot (Promulgated: January 24, 2006)

P8.00 General Management Standards and Information

Access to Records and Facilities; Retention of Contract Records; Confidentiality (Promulgated: July 1, 1988)

Conflict of Interest (Promulgated: July 1, 1988)

Nondiscrimination/American with Disabilities Act (Promulgated: November 1, 1994)

Copyrights (Promulgated: November 21, 2007)

Minimum Standards for Insurance (Promulgated: July 20, 2009)

P9.00 Monitoring

Department and Provider Agency Monitoring of Level of Service Delivery (Promulgated : July 1, 1988)

Contract Default (Promulgated: June 14, 1996)

Miscellaneous

Provider Agency Chief Executive Officer and Contract Program Director (Promulgated: July 1,1988)

Persons Delivering Contract Services (Promulgated: July 1, 1988)

Child Abuse and Neglect (Promulgated: July 1, 1988)

Financial Transactions with Clients, Patients, and Residents (Promulgated: August 1, 2000)

Information Memoranda

Match Requirement for FY'85 Social Services Block Grant Funding Increase (Effective: October 1, 1984)

Requirement of SLEPA Contracts (Effective : July 1, 1985)

Match Requirement for FY'86 Social Services Block Grant Funding Increase (Effective: July 1, 1985)

Application of Executive Order No. 189 (Effective: May 1, 1989)

Reallocation of Funds-Clarification- P6.01 , Match Requirements for Social Services Block Grant Services Contracts (Effective: December 6, 1991)

Debarments, Suspensions and Disqualification Pursuant to Executive Order # 34-1976 (Effective: July 1, 1994)

State of New Jersey Policy on Sexual Harassment (Effective: November 1, 1994)

Applicability of the Federal Davis-Bacon Act and the New Jersey Prevailing Wage Act (Effective: May 1, 1999)

Subcontracts (Effective: May 1, 1999)

Access to the Department of Human Services (DHS) Contract Policy and Information Manual and Contract Reimbursement Manual on the DHS Website (Effective: April 25, 2005)

Federal Debarment, Suspension Ineligibility and Voluntary Exclusion Requirements (Effective: January 3, 2000)

Staff Attendance at Conferences or Other Events Sponsored by the Department of Human Services' Provider Agencies (Effective: March 1, 2002)

Business Registration (Effective: March 1, 2002)

Revised Audit Requirements, Policy Circular P7.06, Section III, A. and B. (Effective: February 9, 2004)

Cognizant Contracting (Effective: August 11, 2005)

Affirmative Action Requirements (Effective: November 21, 2007)

Policy Guidelines

Loans to Provider Agency Employees (Effective: June 7,1993)

Equitable Interest in Contract Purchased Equipment (Effective: February 1, 1997)

Auditors Access to Client Records (Effective: August 1, 2000)