NO: 94-33-GSA

ORIGINATING AGENCY: GENERAL SERVICES ADMINISTRATION

EFFECTIVE DATE: 10/12/93

EXPIRATION DATE: INDEFINITE

SUPERSEDES: PROCUREMENT CIRCULAR PC-27

ADDENDUM TO: 93-08-GSA

SUBJECT: PROCUREMENT OF STATE MOTOR VEHICLES

ATTENTION: ALL DEPARTMENTS AND AGENCIES

FOR INFORMATION CONTACT: BRIAN NEWMAN
PHONE: 292-4330

This is an Addendum to Circular Letter 93-08, page 3, Letter D,
1, 2, a., b., c., and d.

D. A NJ Department of Treasury Intra-Governmental Payment
Voucher Form (AV/UA/93) see attachment.

1. It is of utmost importance, for the requesting agency to
have enough funds under the proper account number, as
defined by the State Accounting System to cover the cost
of the request.

2. The completed Intra-Governmental Payment Voucher must be
accompanied by a two page Screen Print.

a. The amount of the Intra-Governmental Payment Voucher
must equal the estimated net cost shown on Form
TS-109.

b. The estimated net cost reported on Form TS-109 is
either the total estimate net cost of the vehicle, or
the cost of the lease for the remainder of the State
Fiscal Year. A separate TS-109 must be prepared for
each specific make and model ordered.

c. The Intra-Governmental Payment Voucher must then be
posted by the requesting agency on the NJ
Comprehensive Financial System (NJCFS).

d. The requesting agency must certify the Intra-
Government Payment Voucher with the signature of an
authorized employee.