NO: 97-02-OTS

ORIGINATING AGENCY: Office of Telecommunications and
Information Systems

EFF DATE: 8/30/96

EXP DATE: -

SUPERCEDES: -

SUBJECT: Internet Access and Use Policy for New Jersey Government

ATTENTION: Commissioners, Assistant Commissioners, Internet Policy
Coordinators & MIS Directors

CONTACT: Ronald Maxson, Acting Administrator, OTIS
TELEPHONE: 633-9013

PURPOSE

To establish the overall policy for State employees' access to and use
of the Internet.

To provide a framework that maximizes the use of various Internet
services to:

• provide information to the public;
• allow state agencies and their employees to fully utilize Internet
  resources to help further the missions of their respective agencies;
  and,
• establish management controls to ensure the quality and security of
  information posted on the Internet.

AUTHORITY

Executive Order No. 84	Creation of OTIS/Kean	October 17, 1984
Treasury Directive	Internet/Clymer	May 15, 1995
Treasury Directive	Internet/Clymer	August 21, 1995
Executive Directive	Internet/Whitman	January 8, 1996

SCOPE

This policy shall be in effect for and satisfied by all agencies of
New Jersey government.

This policy is specifically directed to all employees who are
authorized by a State agency to access and use the Internet.

This policy encompasses all decisions and activities affecting or
affected by access or use of the Internet by a State agency and/or
its employees.

POLICY

New Jersey government will maintain a secure, coordinated and cost
effective approach to Internet access and use by State employees. To
support access to the Internet, an Internet Access Provider has been
established for New Jersey government.

To control unnecessary State spending and avoid duplication of
effort, separate access contracts should not be negotiated by
individual agencies. Any exceptions must be reviewed and approved by
OTIS, and may be granted only under the following circumstances:

• technical incompatibility has been identified; and/or,
• special functional requirements exist.

Employee access to the Internet through established State facilities
is offered as a tool for meeting the programmatic needs of the State.
State-provided Internet access is therefore considered State property.
Access to and use of the Internet via the State Internet Access
Provider is for State business only. Authorized users are expressly
prohibited from using State-provided Internet access for personal
and/or non-State business.

Use of the Internet is a privilege which constitutes the acceptance of
responsibilities and obligations that are subject to federal, state
and local laws. Appropriate use must be legal; ethical; and
respectful of intellectual property, ownership of data, systems
security mechanisms, and individual rights to privacy and freedom from
intimidation, harassment and annoyance.

RESPONSIBILITIES

Employee

• Comply with this policy and with all standards and guidelines
  referenced within this policy.
• Comply with all applicable governmental codes of ethics and the New
  Jersey Conflicts of Interest Law.

Agency

• Appoint/maintain an Internet Policy Coordinator who is responsible
  for acting as an agency's point of contact for OTIS and the
  Governor's Office on Internet policy issues.
• Appoint/maintain an Internet Technical Coordinator who is
  responsible for acting as an agency's point of contact for OTIS on
  Internet technology issues.
• Create and/or maintain an efficient and cost effective agency
  approach to Internet access by establishing and maintaining agency
  Internet access administration.
• Ensure that necessary virus protection software is used.
• Develop agency policies, guidelines and procedures to comply with
  State policies.
• Authorize agency staff access to the Internet.
• Ensure that only duly authorized persons access and use the Internet
• Monitor staff access and use of the Internet to ensure that it is
  appropriate and consistent with agency program goals.
• Establish internal controls for monitoring compliance and for
  ensuring that its employees are familiar with this policy and
  with all referenced standards and guidelines.

OTIS

• Publish Guidelines for Acceptable Internet Access and Use.
• Maintain and adjust, as necessary, a contract for a State Internet
  Access Provider.
• Maintain and administer the State mail server/router to support
  agency access and routing.
• Issue agency TCP/IP addresses as necessary.
• Assist agencies with physical connections to the Garden State
  Network.
• Monitor the performance and capacity levels of the Internet access
  infrastructure.
• Ensure that security and firewall structures are operational and
  monitored.
• Provide agencies with access to monitoring information on employee
  Internet access.

COMPLIANCE AND VIOLATIONS

• Use of State-provided Internet access is a privilege which can and
  will be revoked at any time for violation of this policy or any
  standards or guidelines referenced herein.
• Violations will be dealt with promptly, and remedial actions will be
  taken.

REFERENCES

• Executive Order No. 84 (October 17, 1984)
• Treasurer Clymer's Internet directives (May 15, 1995 and August 21,
  1995)
• Governor Whitman's Internet directive (January 8, 1996)
• Guidelines for Acceptable Internet Access and Use; Circular Letter
  No. 97-03-OTS (August 30, 1996)
• New Jersey State Information Processing Terms and Definitions;
  Circular Letter No. 97-04-OTS (August 30, 1996)
• Governmental Code of Ethics/New Jersey Conflicts of Interest Law