FILE IDENTIFICATION
PURPOSE:
The identification number maintains confidentiality of medical
information and also assists in the retrieval of medical records when
needed for reference.
DEFINITION:
The "Numbering System" is a five digit identification number first
assigned at the time of admission of the veteran home resident to the
facility. If the veteran home resident is transferred to another
facility beyond thirty days, a code letter is added to the original
identification number to indicate the number of hospital admissions that
involved an extended stay.
PROCEDURE:
Medical record numbers are assigned as follows:
A. New Admissions
All medical records have a five digit identification number. The first
two digits of the number represent the year, and the last three digits
are chronologically assigned as individuals are admitted to the facility
throughout the year.
Example:
88-032
88 = Year
admitted
032 = 32nd
individual admitted during 1988.
B. Temporary Transfers
Individuals transferred to another facility beyond thirty days will have
a new chart initiated. The chart number is to remain the same except for
a code letter to be added indicating the number of hospital admissions.
Example:
88-012c
86 = Year
admitted
012 = 12th
individual admitted during 1986.
c = The
individual had three hospital admissions beyond thirty days.
MEDICAL RECORDS - 35-03-002