PAYROLL CHECK DISBURSEMENT

I. PURPOSE:

To establish a system of paycheck distribution.



II. OBJECTIVE:

To distribute paychecks received on Thursday of each pay period week in an efficient and expedient manner to all employees.



III. FREQUENCY:

Bi-weekly



IV. STANDARDS OF EXPECTED PERFORMANCE:

A. All information regarding paychecks shall remain CONFIDENTIAL.
 

1. Paychecks must be placed in envelops by the payroll department.

B. Supervisors/department heads shall pick up paychecks for designated areas on Thursday at 3:00 p.m.
 
 

1. If a supervisor/department head is not on duty, the next lower ranking supervisor/designee may be designated to pick up the paychecks.

2. Employees who are primarily authorized to distribute paychecks are those in a supervisory status position (department heads, supervisors, Head Nurses, personnel staff, etc.)

 

C. All questions and information concerning employees paychecks will be answered during regular office hours.

 

1. Questions will not be answered during actual paycheck distribution.

D. All paychecks shall to the area indicated by the Paycheck Distribution Number. Exceptions will only be accepted in writing.

E. Paychecks shall be released to individuals other than the payee ONLY if the person picking up the check has written authorization from the employee/payee AND is able to present other acceptable identification.

NOTE: Paychecks shall not be issued if there is uncertainty about the authorization of the employee.


V. RESPONSIBILITIES:

A. Supervisors/department heads shall:

 
 

1. Pick up paychecks as outlined in IV. B. above. Should a delay occur, Personnel Department will notify department heads.

2. Ensure that paychecks are maintained in a secure and safe place until picked up by the employee.

3. Return unclaimed paychecks to the Payroll Office by 11:00 a.m. on Friday. These checks must be hand carried to the Payroll Office not sent through the Inter-Office mail system.

 

B. The Payroll Office shall:

 
 

1. Mail checks to employees who are not expected to report for duty due to SLI, Leave of Absence, etc.

2. Release checks to supervisors/department heads ONLY.

a. The employee's New Jersey Veterans Memorial Home badge may be requested for identification.

3. Mail all unclaimed paychecks by 11:00 a.m. Monday or the next business working day of the following week.

4. Maintain a signature ledger which will reflect paycheck distribution that occurs subsequent to regular distribution.



PERSONNEL  - 43-03-008

 

« Personnel Table of Contents