Grants and Program Management

Resources

Mission

This Bureau performs the function of the office's role as the State Administrative Agency (SAA) consistent with Executive Order #5 and U.S. Department of Homeland Security guidelines. The goal of the Bureau is to efficiently and effectively administer federal/state homeland security grant funding to enhance New Jersey's preparedness efforts; to secure, maximize and leverage homeland security investments from all potential sources of federal, state and non-state grant programs; to strategically plan for homeland security grant funded investments predicated upon a transparent, risk-based process that supports OHSP's preparedness goals to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and natural disasters.

Since the inception of OHSP, the Grant and Program Management Bureau (GPMB) is responsible for the program management of more than $545 million in federal and state homeland security and preparedness grant funds. During each federal fiscal year the GPMB is responsible for ensuring that a complete grant management cycle is set forth and adhered to inclusive of the (1) Pre-application Phase (Congress appropriates funding, grant guidance drafted by FEMA), (2) Application Phase (grant guidelines/application released, UASI subcommittees/Executive Committees, regional county working groups, principal state agencies embark on planning meetings, Investment Justification/IJ development, grant application completion and IJ submission to FEMA), (3) Award Phase (program implementation, subgranting, project implementation, procurement, reimbursement, drawdowns, reporting, subgrantee monitoring, program monitoring, extension requests) and (4) Closeout (reporting, final drawdowns, auditing).  Each federal cycle approximately 120 individual subgrants are issued out by OHSP encompassing over 400 separate projects.

Overarching Goals

To efficiently and effectively administer federal/state homeland security grant funding to enhance New Jersey's preparedness efforts; to secure, maximize and leverage homeland security investments from all potential sources of federal, state and non-state grant programs; to strategically plan for homeland security grant funded investments predicated upon a transparent, risk-based process that supports OHSP's preparedness goals to prevent, protect, respond and recover from acts of terrorism and natural disasters.

Overall Strategy

OHSP, as the Governor's designated State Administrative Agency, is the only agency in N.J. to apply for and administer funds provided by the U.S. Department of Homeland Security (DHS) that require SAAs to be the eligible applicant.

OHSP is responsible for ensuring compliance with all the fiduciary and programmatic administration requirements of the federal homeland security grant programs.

The planning, gathering, compilation and finalization of priority homeland security and preparedness investments that is necessary to complete each federal funding cycle is a monumental task accomplished by a vast multi-disciplinary cadre of state, county and municipal government staff.

Consistent with Executive Order #5, the GPMB's comprehensive, inclusive grant strategy planning process requires that it draws upon the subject matter expertise and assistance of all levels and types of governmental agencies in order to carry out its duties as the SAA.  During each fiscal year's Homeland Security Grant Program funding cycle, approximately 600 local and state agency staff are engaged in the planning and prioritization of OHSP's funding requests to DHS.