Study Commission Meeting Minutes
Litwin called the meeting to order at 10:37 a.m.
Litwin read the Open Public Meetings Statement.
Litwin led all present in the salute to the flag.
Janukowicz called the roll as follows:
Chairman Larry Litwin, Grayson Barber, Thomas Cafferty, George Cevasco,
Richard DeAngelis, Jack Entee, Edithe Fulton, John Hutchison, and
H. Lawrence Wilson.
William Kearns, Pamela McCauley, Rosemary Reavey, and Karen Sutcliffe.
present: Matthew U. Watkins, Director of Division of Local Government
Services, Marc Pfeiffer, Acting Executive Director of the Government
Records Council, Paul Dice, Assistant Executive Director of the
Government Records Council, Catherine Starghill and Jeannie Janukowicz,
Division of Local Government Services Staff.
Fulton moved to approve the minutes of February 21, 2003, with a
second by Mr. Cevasco. The motion was adopted on a call of ayes
and nays as follows:
Chairman Litwin, Ms. Barber, Mr. Cafferty, Mr. Cevasco, Ms. Fulton,
and Mr. Wilson.
Mr. DeAngelis and Mr. Hutchison.
Barber addressed the Commission with a Power Point presentation
entitled "Privacy Issues: History and Background."
Starghill discussed the "Privacy Commission Research Agenda"
that was distributed. She stated it represents a study approach
for each sub-committee. Also discussed were the Commission's study
phases: 1) Research, 2) Assessment, 3) Policy recommendations. Ms.
Starghill said the mandate outlined in Executive Order 26 for the
Commission to study addresses and telephone numbers is looming.
Ms. Starghill continued by saying that the survey will help the
Commission move forward.
Starghill addressed the following: a) the need for benchmarking;
b) surveys to collect information; c) having people from academia
address the Commission; d) the need to focus the Commission's efforts
on addresses and telephone numbers; e) the fact that she serves
as a resource for all Commission members; f) the need for each subcommittee
to prepare presentations on their subjects.
Mr. Litwin confirmed that Ms. Starghill serves as a resource for
Litwin asked about the timing of the survey. Ms. Starghill said
she doesn't have an answer for that question yet. Mr. Watkins stated
that he's trying to expedite the process. Mr. De Angelis asked for
a status report on the survey. Ms. Starghill stated that she was
finalizing the survey but that it could not be distributed until
the State department liaisons were assigned.
Barber stated that the public hearings on addresses should have
two objectives: 1) dissemination of information gathered by the
Commission, e.g. survey results; 2) acquiring public input. Ms.
Barber stated that the Commission could gather information even
if the survey isn't complete.
Litwin stated the need to get information to the public. He said
that to arrange public meetings as early as next month might be
"ambitious." Mr. Litwin continued stating that the results
are needed so that the Commission has something to present. Ms.
Starghill interjected that the survey results might not be in by
next month. Mr. Litwin reminded all present about the legislative
deadline. With only three months left on the six month mandate in
EO26, the Commission has "to move along."
Fulton asked about the plan for public hearings. Ms. Starghill said
that there is a subcommittee addressing this matter.
Litwin stated that he feels a separate public hearing for the issue
of addresses is a good idea.
Watkins stated that the website will be a good place to post public
Senator Peter Inverso's request, Thomas Cafferty raised the issue
of bill S-642. That bill proposes the release of information of
people under the age of 18 and regulates information related to
not-for-profit organizations. Senator Inverso is concerned with
the timing of the bill and would like the Commission to review the
bill as soon as possible. Mr. Litwin stated that the matter should
Commission would like to plan Public Hearings in the month of May
in North, Central, and South Jersey. The places will be announced
when the hearings are approved and arranged (maybe as early as next
De Angelis stated that the GRC is a good place to start gathering
privacy-related information. He said that the GRC should be providing
the Commission with information from their activities. Ms. Starghill
stated that she is interacting with Mr. Dice on a regular basis.
Mr. Dice confirmed Ms. Startghill's comments and added that the
GRC has been, and will continue, giving regular reports to the Commission.
De Angelis expressed an interest in serving on the NJ State Practices
Fulton stated the immediate need for a proposal at the State level
for protecting disclosure issues for staff members.
Watkins stated that the Commission needs short bios from each member
for the website. Mr. Watkins said the website will also contain
Watkins stated that he would be happy to assist the subcommittee
chairs in coordinating their meetings. He also offered Ms. Janukowicz'
assistance and re-stated his intentions to be of assistance to the
Hutchison said that the effort to amend the legislated time frame
of the Commission's study to begin as of the Commission's first
meeting (January 24, 2003) was moving along.
Cevasco thanked Ms. Barber for her presentation and stated that
he agrees with her "opt-in" comments.
Litwin opened the meeting for public comment. Hearing no one, Ms.
Barber moved to adjourn, with a second from Mr. Hutchison.
Litwin adjourned the meeting at approximately 12:00 noon.
M. Larry Litwin, Chairman