the terms of the depository agreement between the State Archives,
Division of Archives and Records Management, and the Council of
Proprietors of West New Jersey, the general public is granted
access to the deposited records in accordance with established
standards for the proper handling of archival materials and the
State Archives’ “Regulations for Patrons.” This
means that under normal circumstances, Archives patrons will use
microfilm whenever available to avoid handling of original materials.
Council has authorized the Archives, at the professional discretion
of its staff, to restrict or limit public access to any materials
that are in delicate condition and/or pending conservation treatment
light of these considerations, access to the various components
of the West Jersey Proprietors’ deposit will be administered
as noted below. Decisions with regard to photocopying of unfilmed
materials will be at the discretion of the staff.
texts of most or all of the large parchment documents are recorded
in the Secretary of State’s colonial deed books and/or the
published New Jersey Archives series. Examination of the original
manuscripts will be permitted only when there is a compelling
justification for viewing the original script, and only with the
express permission of the Chief of Archives, the Director, or
the Deputy Director, Division of Archives and Records Management,
following an interview with the requestor.
majority of bound volumes are available on microfilm. Strictly
supervised access to unfilmed original volumes, or specific pages
of filmed volumes in the case of unreadable microfilm, may be
granted if, in the professional judgment of the State Archives
staff, the condition of the volume is such that careful handling
will not cause damage. The State Archives intends to make high-quality
microfilm of all the West Jersey volumes available to the public
as soon as is practicable.
State Archives staff has produced a preliminary inventory of the
West Jersey Proprietors’ maps, which may also include drawings
and blueprints produced by various surveyors general and not related
to the business of the Proprietors. Since the condition of many
of the maps has yet to be determined, access decisions relating
to these materials will be made by Archives staff on a case-by-case
basis depending upon the condition of the specific map requested.
that the loose papers (including surveys and warrants) are largely
unorganized and lacking an itemized inventory at this time, access
to these materials will be generally restricted until detailed
arrangement and description can be completed. Such materials will
be filmed, imaged or otherwise made available as processing and/or
reformatting is completed.
Thank you for your cooperation and patience as we work to make
the deposit fully available for research.