Project/Case File Management Digitization: These digitization projects entail a significant amount of prep-work and handling of documents of varying size and type. Fee: To be determined based on an evaluation of a set of sample records.

Secure Document Digitization: These digitization projects entail the conversion of sensitive and/or classified records, requiring a high level of security and assurance that the information being handled will not be used for personal gain. Fee: To be determined based on an evaluation of a set of sample records.

Centralized Document Digitization: These digitization projects entail the conversion of disparate kinds of records and document types from various groups within an agency. Unlike Project/Case File Management, the original documents are not commonly found in an integrated collection, such as a "Case File". However, digitization allows for the integration, access, and retrieval of this disparate information, improving the methods in which an agency conducts its business. Fee: To be determined based on an evaluation of a set of sample records.

Large Format Document Digitization: These digitization projects entail the digitization of large format modern documents such as maps, drawings, plans, and blueprints. A variety of agencies must retain “As Built” large format documents, which are the official drawings signed off on by an architect or engineer that detail what was actually built. Digitization allows for the integration of design documents of various eras and various projects, as well as layering information into Geographic Information Systems. This category of digitization project requires specialized equipment and document handling and may be accomplished in two ways:

• Large Format Scanning: The scanning of large format documents with conversion to microfilm from the digital images, or
• Microfilm to Digital: The microfilming of the large format documents with conversion of the microfilm to digital images as noted below in "Legacy Microfilm Digitization"

Fee: To be determined based on an evaluation of a set of sample records.

Legacy Microfilm Digitization: These digitization projects, requiring specialized equipment, entail the digitization of legacy microfilm for electronic retrieval, while retaining the microfilm for purposes of back-up, migration, and security. This is accomplished through the use of a Mekel M525 Microfilm Scanner. Fee: To be determined based on an evaluation of a set of sample records.

Preservation Microfilm: Through the use of a Kodak i9620 Archive Writer the SDI Unit will be able to create preservation microfilm for any of the work it will digitize, as well as convert existing digitized long term and permanent documents to microfilm for back-up, migration, and preservation.

• Set-up Fee (One time Archive Writer charge): $150.00 for the first hour or part thereof. Beyond the first hour, the hourly fee will be determined by the hourly cost of compensating the set-up specialist.
• Price per reel: $25.00 (to include the cost of the film (approximately 3,000 images/reel), prorated operator’s salary and benefits, and equipment maintenance and depreciation costs).
• Administrative Overhead Charge: 15% surcharge on the first two bullet points (to cover costs associated with transport, handling, system design consulting/billing, etc.)
• Tecnical Specifications: certain technical criteria need to be address when prepping images to be sent to DARM's SDI Unit for conversion. Click here to learn more...

Historical Document Digitization: These digitization projects entail the digitization historical records, which have unique handling concerns, allowing for greater access to and conservation of historically significant materials. Fee: To be determined based on an evaluation of a set of sample records.