The PARIS staff is pleased to announce that information is now available about the PARIS grant cycle for program year 2010-2011. Please contact your PARIS liaison with any questions.

Public Notice, Program Year 2010-2011
As with past years, this Public Notice establishes funding priorities and categories for the upcoming PARIS grant cycle, program year 2010-2011.

PARIS Application Handbook, Program Year 2010-2011
Coming Soon

Here are some important dates from the Public Notice:

Announcement of specific project areas eligible for funding for fiscal year
(September 1, 2010 to August 31, 2011) – no later than Tuesday, December 1, 2009.

SAGE system goes live for 2010 cycle – Monday, December 7, 2009.

Training Session ONE, Sussex County– Monday, December 7, 2009.

Training Session TWO, Camden County– Friday, December 11, 2009.

Training Session THREE, Mercer County– Monday, December 14, 2009.

Deadline for submission of Intent to Apply in SAGE system – Friday, January 15, 2010.

Deadline for submission of records management needs assessment, inventory and strategic plan to the State Records Committee – Friday, January 15, 2010, 12:00 NOON.

Last State Records Committee meeting for approval of records management needs assessment, inventory and strategic plan to allow participation of local government in PARIS Grant Program – Thursday, January 21, 2010.

Deadline for grant applications to be entered into the SAGE system – Monday, March 15, 2010, 5:00 pm.

State Records Committee announcement of grant awards – Thursday, June 17, 2010.

Date for start of PARIS grant projects – September 1, 2010.

Deadline for completion of PARIS grant projects – Wednesday, August 31, 2011.

PARIS training

Monday, December 7, 2009, Sussex County
Sussex County Administrative Center
Freeholder Meeting Room 1st Floor
One Spring Street
Newton, New Jersey
10:00 am


Friday, December 11, 2009, Camden County
Camden County Regional Emergency Training Center Health and Executive Campus at Lakeland
420 Woodbury-Turnersville Road
Blackwood, New Jersey 08102
10:00 am


Monday, December 14, 2009, Mercer County
DARM State Record Storage Center
2300 Stuyvesant Ave
Trenton, NJ 08618
10:00 am

RSVP to Beth.Colosimo@sos.state.nj.us

Suggested Next Steps

What can you do now to get ready for program year 2010-2011?

Start thinking about project ideas, based on the funding priorities established in the public notice.

Start brainstorming with other communities about possible shared services and leveraging projects.

Make sure you are eligible based on the eligibility criteria listed in the public notice. Are your electronic imaging systems certified? Do you have a records committee?

Some ideas for shared services projects to think about:

County-sponsored purging and reorganization: most needs assessments demonstrate the need for records organization. This type of project usually includes the further inventorying and organization of ALL records within a given government, including labeling and reboxing. Those records identified as being past retention are segregated, and permission is sought for their destruction. This allows each participant to “catch up” when it comes to records retention and inventory. Most of our reviewers will not look favorably on other projects until inventory control is demonstrated.

County-sponsored microfilming: Many vital records, including minutes, vital statistics and resolutions, have no disaster-recovery back-up. Microfilming and/or imaging of these records allows a copy to be stored off-site and/or allows access through the microfilm so that fragile originals can be retired.

County-sponsored disaster planning: most communities lack disaster plans. These documents will assist the participating communities in avoiding, preparing for, and recovering from a disaster. Projects may also include the implementation of data recovery sites, where electronic records are backed up for all participants in an appropriate central location.

Facility planning: most assessments demonstrate the need for proper records storage, especially for inactive and historical records. PARIS/DARM/SRC highly encourages counties to conduct a feasibility study for constructing/retrofitting a central facility to meet the storage needs of the county and its municipal governments. Training will include information on the new PARFAC program, which sets aside additional money for actual construction.

Please contact your PARIS liaison with any questions.