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New Jersey Administrative Code

 

Summary history of N.J.A.C. 15:3
N.J.A.C. 15:3 Subchapter 1: General Provisions
N.J.A.C. 15:3 Subchapter 2: Records Retention
N.J.A.C. 15:3 Subchapter 3: Standards for Microfilming of Public Records
N.J.A.C. 15:3 Subchapter 4: Image Processing of Public Records
N.J.A.C. 15:3 Subchapter 5: Certification of Imaging Processing Systems
N.J.A.C. 15:3 Subchapter 6: Records Storage
N.J.A.C. 15:3 Subchapter 7: Public Archives and Records Infrastructure Support (PARIS) Grants
PDF format [360kb]
N.J.A.C. 15:3 Subchapter 8: Records Disaster and Recovery Triage (Records DIRECT) Grants
PDF format [278kb]

UPDATED Complete text of N.J.A.C. 15:3 in PDF format [1.1MB]

PROPOSED Regulations in N.J.A.C. 15:3 in PDF format [67kb]

Circular Letters

 

Circular Letter 97-05-ST:
Administration of Public Records of Privatized Functions and Services

Circular Letter 97-07-SCA:
Administration of Public Records of Privatized County and Local Functions and Services

Circular Letter 01-01-ST:
UETA Guidance: Records Management Guidance for Agencies Implementing Electronic Signature Technologies [PDF] [MSWord]

Circular Letter 03-10-ST:
Managing Electronic Mail: Guidelines & Best Practices [PDF] [MSWord]

Circular Letter 07-11-OMB:
Automated Records Management Systems/Storage & Related Services [PDF]

Executive Orders

 

Executive Order #9 (Hughes):
Defines public records subject to inspection and examination. [September 30, 1963]

Executive Order #48 (Hughes):
Further defines limitations for inspection and examination of investigative files. [December 18, 1968]

Executive Order #11 (Byrne):
Further defines the limitations of inspection for public payroll, personnel and pension records. [November 15, 1974]

Executive Order #79 (Byrne):
Requires an annual review of records which have been excluded from public examination, no longer will impair law enforcement or security operations, and can be made available for public examination [October 1, 1979]

Executive Order #123 (Kean):
Further defines certain records of police departments are public records within the purview of Chapter 73, P. L. 1963, or are exempt under the purview of Executive Order No. 9 of Governor Richard J. Hughes. [November 12, 1985]

Executive Order #69 (Whitman):
Modifies the State's public policy regarding accessibility of public records [May 15, 1997]

Executive Order #18 (McGreevey):
Orders Specifications for Uniform Forms for the Issuance of All Vital Records. [April 24, 2002]

Executive Order #21 (McGreevey):
Defines new exceptions pursuant to the Open Public Records Act; directs use of agency rules proposed on 7/1/2002 [July 8, 2002]

Executive Order #26 (McGreevey):
Modifies requirements in Executive Order #21, exceptions pursuant to the Open Public Records Act
[August 13, 2002]


Executive Order #49 (Codey):
Orders and directs the Division of Archives and Records Management (DARM), in coordination with the State Records Committee (SRC), shall undertake and direct a global review of State agency records retention schedules, practices and procedures in partnership with all agencies in the Executive Branch of State government.
[August 5, 2005]


Executive Order #42 (Corzine):
Establishes a State of New Jersey Technology Governing Board, responsible for setting the overall direction, standards, and priorities for the information technology community in the executive branch of State government and for reviewing and approving the annual budget request of the Office of Information Technology (OIT).
[November 20, 2006]

Contact Information:
Records Management Bureau
2300 Stuyvesant Avenue
P.O. Box 307
Trenton, NJ 08625-0307
609.530.3200 (general information)
609.530.6121 (fax)
e-mail: records.management@sos.state.nj.us
electronic.records@sos.state.nj.us
micrographics@sos.state.nj.us
records.storage@sos.state.nj.us
New Jersey State Archives
225 West State Street
P.O. Box 307
Trenton, NJ 08625-0307
609.292.6260 (general information)
609.633.8334 (administrative office)
609.396.2454 (fax)
email: archives.collections@sos.state.nj.us
archives.publications@sos.state.nj.us
archives.reference@sos.state.nj.us
 
Please send comments concerning this website to: webmaster.darm@sos.state.nj.us
Created October 30, 2002. Updated March 12, 2007
Link to the State of New Jersey, Department of State Open Public Records Act (OPRA) Web Page

 
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