In ceremonies held in the General Assembly Chamber at the State House, Gloucester County PARIS Project Manager and Chief Information Officer William Taylor received the award from Secretary Wells, Archivist of the United States Allen Weinstein, and Javier Inclán, Governor Jon Corzine’s Director of Constituent and Intergovernmental Affairs.

Nearly 150 state and local officials attended the ceremonies.  Dr. Weinstein, head of the National Archives and Records Administration, presented the keynote address, applauding New Jersey for launching a program that has become a national model for meeting the challenge of managing local government records, whether from the ancient past or in the information technology age.

The Award for Excellence recognizes Gloucester County’s special achievement in the category of “Comprehensive and Enterprise-wide Approach of Grant Funded Projects.” It was one of eight awards given by the Department of State’s Division of Archives and Records Management to outstanding county and municipal governments participating in the PARIS program during its inaugural year.

Gloucester County’s initial PARIS grant application submitted in 2005 demonstrated a thorough understanding of the need to address all aspects of records management, from basic records inventories and planning to developing disaster recovery capabilities.  The county’s balanced, comprehensive approach to PARIS included general records management, technology enhancements and historical records preservation and access—addressing each of the major priorities set forth by the State Records Committee for the program year.

Mr. Taylor accepted the award on behalf of the county, stating "Prior to PARIS, the County of Gloucester found it difficult to obtain support for the advancement of technology and general records management, and there was no centralized approach to caring for older, historical records.   Lucky for us PARIS came along and saved the day."

Besides Gloucester County, seven other local governments received a PARIS Award for Excellence.   Other recipients and award categories were Atlantic County for “Enterprise-wide Approach to Electronic Records,” Monmouth County for “Shared Services: County-to-County,”  Camden County for “Shared Services: County-to-Municipalities,” Woodbridge Township for “Outstanding Project Management: Municipal,” Union County for “Outstanding Project Management: County,” Cape May County for “Disaster Preparedness,” and Passaic County for “Public Access to Historical Records, pre-1925.”

The Public Archives and Records Infrastructure Support Grants Program is the nation’s leading state program for upgrading the security, integrity and efficiency of local government records administration.  Administered by the Division of Archives and Records Management (DARM) in the Department of State, PARIS distributes between $17 and $27 million annually to county and municipal governments to support archives and records management infrastructure improvements.  Since its inception in 2005, PARIS has emphasized comprehensive strategic planning, promoting intergovernmental shared services, and encouraged enterprise solutions to records management challenges in the electronic information age, transforming local governments’ business practices and responsiveness to citizens.

“It doesn’t get any better than this!” said Secretary Wells, commending the success of the PARIS program.  She continued, “Through a strong focus on shared services, more and more local governments are benefiting from the PARIS program, and counties and larger cities are offering centralized services.  This has created an increase in government efficiency, while realizing significant cost savings to taxpayers.”  Karl J. Niederer, Director of DARM, shared this view, stating “The model of cooperative intergovernmental shared services nurtured through PARIS – encouraging the 21 counties to become archives and records management “hubs” serving both the county and the municipalities within their borders – is worthy of emulation in other states.”

Allen Weinstein, who traveled to the event from the National Archives in Washington, D.C., expressed appreciation for the PARIS program and its successes achieved to date, stating “What you are accomplishing in New Jersey—working collaboratively through PARIS at all levels of government to improve local records preservation and access—meshes remarkably well with the strategic vision and mission of the National Archives.”

More information on the PARIS grants program may be found online at www.njarchives.org/links/paris.html.