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Grant Program Description The MLK Commission’s purpose for this grant is to advocate for youth focused program and promote Personal Responsibility. Through the V-Free Grant Program, New Jersey’ schools and communities focus on activities aimed to foster positive environment, addressing the three “V”s: Violence, Vandalism, and Victimization.Grant Timelines and Award Dates Application timelines will be announced in the Fall, 2006.Procedures Applications are submitted to the Martin Luther King, Jr. Commemorative Commission. All applications are reviewed by a multi-level evaluation process that includes an initial staff review for completeness, then submitted to a diverse panel who rates each application. It’s a competitive process. Previous grant recipients are not automatically funded. Grant awardees may not receive the maximum award requested. Faxed applications will not be accepted.
Grant cannot be utilized for operating or administrative cost, salaries, endowments, individuals, scholarships, political activities, loans or fundraising events including dinners, benefits, and athletic events.Compliance Procedures and suggested Audit Procedures A. TYPES OF SERVICES ALLOWED OR UNALLOWED
Compliance Requirements-
Funds may be expended for costs associated with the provision of services as allowed within the Grant Application, see Spending Guidelines: No equipment; No personal items such as clothes, sneakers, perfume; Honorarium’s cannot exceed $500.00; Speaker’s exceeding $500 or more must be approved by the commission and resume must be attached; School Business Administrator must certify all receipts and expenditures before forwarding to the Commission.
Suggested Audit Procedures-
*Perform appropriate sampling in accordance with Application Spending Guidelines.
B. ELIGIBILITY
* Applicants must be between the ages 10 and 24, Project must be Youth Driven. The Youth is involved in the planning, implementation and outcome of the project;
* Must have adult advisor;
* Must be affiliated with an organization/agency with:501c3 Status;
* The project must be youth driven; The youth must be actively involved in the planning, implementation, and outcome of the project;
* Must comply with Civil Rights Act 0f 1964, ADA of 1990.
Suggested Audit Procedures-
*Perform appropriate tests for compliance: see Application for Eligibility.
*Audit of Program narratives and financial reports to access and measure objective of the grant program.
C. MATCHING, LEVEL OF EFFORT, AND/OR EARMARKING REQUIREMENTS
Compliance requirement-
Matching funds are desirable, but not required, at a predetermined level.
D. REPORTING REQUIREMENTS
Compliance requirement-
Interim Report Due if the following Modifications are made: Budget, Date of Event (no extensions will be granted past deadline).
Final Report: Due fifteen days (or June 15) after the closing of the grant period (or May 31). All grants receipts are required to submit a final report with original receipts for the amount of the entire allocation.
Suggested Audit Procedures-
*Review reporting process to ensure compliance.
*Test accuracy of records and for completeness.
*Review independent audit report.
E. SPECIAL TESTS AND PROVISIONS
Compliance requirement-
See provision of grant agreement.
Suggested Audit Procedures-
*Review terms of grant agreement.
*Perform sampling in accordance with generally accepted auditing standards.
*Programmatic reports should meet grant’s purpose.
Final Payment will not be released until all grant documents have been properly completed and signed by the grantee and received by the MLK Commission.
Payment are made as follows:
* 75% initial payment
* 25% upon receipt and acceptance of final reports with original receipts by the MLK Commission.
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