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Capital Project Delivery

 


Subject Matter Experts



Chief Financial Officer

 

Gary Brune, Chief Financial Officer
609.530.2046


Procurement | Accounting and Auditing | Information Technology

Procurement

Anthony Genovese, Director - 609.530.6355
DescriptionDescription The Division of Procurement is responsible for purchases for the Department, bidding and awarding of construction projects and selection of consultants for projects.

Construction Services

Keith Daniels - 609.530.2103
Major TasksMajor Tasks Classify highway construction firms.

Advertise highway projects.

Receive and certify highway project bids.

Award and execute contracts.

Approve subcontracts.

Maintain contractors' past performance and evaluations.


Professional Services

Karen Abbott - 609.530.2452
Major TasksMajor Tasks Review, coordinate and approve consultant prequalification submissions.

Solicit Technical Proposals for consultant services.

Coordinate Consultant Selection Committee activities and post selection results.

Compile Consultant Evaluation System ratings and prepare annual report.

Notify the consultant industry of anticipated projects every six months.

Review and approve consultant working titles utilized by the industry for Technical Proposals.


Equipment, Materials and Supplies

David Kern- 609.530.2233
Major TasksMajor Tasks Purchase goods and services.

Use State Contracts for major purchases and Direct Purchasing Authority (DPA) for small dollar purchases.

Utilize both traditional purchase orders and P-Cards (Credit Cards).

Help develop and transmit specifications to Treasury Purchase Bureau for bidding (the State does not prequalify vendors when purchasing goods and services).

Maintain the FileNet tracking system Automated Procurement Requisition and Workflow System (APRWS).


Specific unit guidance:
Procurement Web site


Accounting and Auditing

Barbara DeLucia, Director - 609.530.2343
DescriptionDescription The Division of Accounting and Auditing provides general oversight of the Division and direct financial services.
Major TasksMajor Tasks Perform financial reporting to conform to statutory requirements of the Transportation Trust Fund and the New Jersey Department of Treasury.

Set up special bank accounts.

Oversee the Department's petty cash.

Act a liaison between the New Jersey Department of Treasury and Department for Travel Authorization Requests (PB-141). Reconcile Travel Expense Vouchers related to Authorizations.

Support Financial Management Information System (FMIS) including approving Department employee request access.

Act as a liaison between Department employees, Information Technology and the New Jersey Department of Treasury regarding access to New Jersey Comprehensive Financial System (NJCFS) and Management Acquisition Control System Enhanced (MACSE).



For assistance related to the status of Payment Vouchers and general accounting questions, contact DOT.Vendorhelp@dot.nj.gov

Agreement Accounting

Anna Rossi, Manager - 609.530.2413
DescriptionDescription The Bureau of Agreement Accounting is responsible for the revenue functions of the Department. The two responsible units within this Bureau are Revenue Accounting and Capital Accounting.
Major TasksMajor Tasks Revenue Accounting:
Responsible for Federal Highway mandated financial management activities including billings.

Responsible for Federal Grant administration, billing and financial reporting.

Responsible for financial administration of non-state funding agreements.

Record cash receipts.

Manage Accounts Receivable.

Capital Accounting:
Certify funds related to the Capital Construction program.

Manage intergovernmental payments between the Department and other State agencies.

Responsible for appropriations accounting including transfer and encumbrances.

Track multi-year funded projects.

Responsible for Federal Agreement closings and suspense analysis.


Revenue Accounting - Cost Sharing

Andrew Miller - 609.530.2644


Revenue Accounting - Grants and Accounts Receivable

Jerry Mboya - 609.530.4456


Revenue Accounting - Federal Agreement Closings and Suspense Analysis

Anna Rossi - 609.530.2413

To submit a request to change the status of a federal agreement, contact DOT.FederalAgreementStatusChange@dot.nj.gov

Accounting Operations

Tesha Goodson, Manager - 609.530.2420
DescriptionDescription The Bureau of Accounting Operations is responsible for the payment function of the Department. This Bureau contains two major units: Accounts Payable and Operations Support.
Major TasksMajor Tasks Accounts Payable:
Responsible for payments related to Consultant, Construction and Right of Way contracts, including maintenance of contract agreement files.

Responsible for payments related to Agency and New Jersey Department of Treasury Purchase Order Contracts and final approval of Travel Expenses (AR-54-2).

Accounts Payable - Capital and Operating Payments:
Verifies, reviews and approves for payment all invoices submitted to the New Jersey Department of Transportation. Performs compliance reviews to determine the propriety of the financial transactions consistent with the agreement and contract terms.

Operations Support:
Maintain Accounting file room.

Distribute Accounting mail.

Responsible for FileNet scanning of contract related documents including Payment Vouchers.

Responsible for Open Public Records Act (OPRA) requests.


Accounts Payable - Capital Payments

Lorraine Rezner - 609.530.2348
Victoria McManimon - 609.530.2409
Teresa Armstrong - 609.530.2425


Accounts Payable - Operating Payments

Bharat Dalal - 609.530.5496

To submit DL72 documents, contact DOT.Accounting@dot.nj.gov

To submit receiving reports, contact DOT.AcctRecReports@dot.nj.gov

Auditing

Christian Breza, Manager - 609.530.2350
DescriptionDescription The Bureau of Auditing is responsible for performing external audits and compliance reviews.
Major TasksMajor Tasks
Request for Proposal (RFP) Monitoring/Overhead Data Analysis:

Implement contracts, oversee and evaluate professional services agreements with Certified Public Accountants (CPAs) for utility, railroad and Emerging Small Business Enterprises (ESBE) audits.

Direct Cost Compliance/Local Pre-Approvals and Overhead Compliance:
Verify accurate direct costs and overhead rates for consultants.

Responsible for pre-approval of local entity's billings for in-house direct labor and fringe.

Quality Assurance Reviews/Single Audit Compliance:

Responsible for Single Audit Compliance Reviews of A-133.

Perform quality assurance reviews of consultant hired CPA firms.



Overhead Compliance/FIRE List/Federal Inactives

Richard Temmer - 609.530.2392


Request for Proposals (RFP) Monitoring/Overhead Data Analysis

Dylan Coronato - 609.530.2407


Direct Cost Compliance/Local Pre-Approvals

Wade Caulton - 609.530.2334


Quality Assurance Reviews/Single Audit Compliance

Dylan Coronato - 609.530.2407

For assistance with consultant community submissions for direct cost and overhead packages, contact DOT.ActAudit@dot.nj.gov

Specific unit guidance:
Auditing Web site


Information Technology

Gary Zayas, Director - 609.530.8192
DescriptionDescription The Department will support the New Jersey Governor's and Commissioner's Vision in the following manner: The evolving Information Technology (IT) environment will consist of the standard hardware and software currently supported by the Division of IT, in addition to many other tools which will further provide the effective delivery of integrated data exchange, and easy access to the New Jersey Department of Transportation (NJDOT) customers, and all other customers we serve. Client tools, such as graphical report writers and query tools; middleware which offers access to mainframe data; web enabled technology and an open network architecture will all be vital components of the client/server environment. Management Systems will be implemented that provide enhanced data collection, as well as improved cost management dissemination capabilities. Wherever possible, the NJDOT will take advantage of participating in Enterprise initiatives.
Major TasksMajor Tasks The Bureau of Information Technology (IT) Customer Service is the first point of contact for all Personal Computers (PC) end users Phone and on-site assistance to end users is available through the Help Desk service which addresses all daily PC user problems including software, PC hardware and peripheral equipment (printers, scanners, monitors etc.) logon identifications (IDs) for DOTNET, Financial Management Information System (FMIS), New Jersey Comprehensive Financial System (NJCFS) and Management Acquisition Control System Enhanced (MACSE) and password problems.

The Bureau of Information Management and Technology Planning is responsible for planning and coordinating the development of Department data resources in a manner that avoids duplication and promotes easy and open access to data throughout the Department. Included in this unit is support for the development of Geographic Information Systems (GIS) referenced data and access to data throughout the Department.

The Bureau of Applications Development and Systems Support is comprised of the Client Applications Unit. One role of this unit is delivering custom applications to any client within the Department. The custom applications are written to automate a particular process that is specific to that client. The custom application may simply perform a series of calculations on data that is input by the client, or it might involve a database to store information used by the client. That data will possibly be stored in such a manner that the entire Department has access to it. The Web Development Unit is responsible for the design, creation and enhancement of the Department's public internet and employee intranet web sites. This unit works in concert with the Office of Communications who is responsible for the look, feel and content of the New Jersey Department of Transportation (NJDOT) web site.


Information Technology Security and Services

Donna Deveney - 609.530.5429

Applications Development and Systems Support

Marc Dorsch - 609.530.2585

Information Management and Technology Planning

Cindy Dey - 609.530.2844

Specific unit guidance:
Geographic Information Systems Web site

 
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  Department of Transportation
  P.O. Box 600
  Trenton, NJ 08625-0600
OPRA - open public records act

  Last Updated:  September 19, 2017