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Pensions and Benefits

STATE OF NEW JERSEY — DEPARTMENT OF THE TREASURY
DIVISION OF PENSIONS AND BENEFITS

ENROLLMENTS AND TRANSFERS
UNDER THE PROVISIONS OF CHAPTER 52, P.L. 2011

ENROLLMENT TRANSFER FORM UPDATES

The Division of Pensions and Benefits has updated Enrollment Applications, the Application for Interfund Transfer, and the Report of Transfer/Multiple Enrollment Form. The new forms confirm employer compliance with the provisions of Chapter 52, P.L. 2011, (N.J.S.A. 43:3C-15) which requires that both the Certifying Officer and the immediate Supervisor of the Certifying Officer receive training in enrollments, certify all enrollment applications, and annually certify for each member of the retirement system that the enrolled person is eligible for membership in the retirement system in accordance with the statutes and regulations of the retirement system.  

Enrollment and transfer applications cannot be accepted by the Division unless all of the conditions listed above are satisfied. Employers must use the online Enrollment Applications available in EPIC whenever possible; however, in cases where a paper Enrollment Application or Transfer Form needs to be submitted to the Division, employers must use the most recent versions of the printable forms.

Read the E-mail Message to Employers about this update to Enrollment Applications and Transfer Forms.

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ANNUAL MEMBERSHIP CERTIFICATION DUE FROM EMPLOYERS

Chapter 52, P.L. 2011, (N.J.S.A. 43:3C-15) requires that both the Certifying Officer and the immediate Supervisor of the Certifying Officer receive training in enrollments and annually certify for each member of a State-administered retirement system, that the enrolled person is eligible for membership in the retirement system in accordance with the statutes and regulations of the retirement system.

The Chapter 52 Annual Membership Certification online application is available to employers through the Employer Pensions and Benefits Information Connection (EPIC).

On March 14, 2013, a Certifying Officer Letter was sent to designated and trained Certifying Officers and Supervisors of Certifying Officers informing them that they must both complete the Chapter 52 Annual Membership Certification within 30 days of receipt of the letter.  Failure to comply with the annual certification requirement prevents the Division from accepting any new enrollment applications from the employing location until the certifications are completed.

Read the Certifying Officer Letter or see the information below regarding Chapter 52 Enrollment Training and other requirements under this law.

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DESIGNATING OR CHANGING CERTIFYING OFFICERS OR SUPERVISORS

In order for the Division of Pensions and Benefits to provide training and certification access to the Certifying Officer and the Supervisor of the Certifying Officer, these individuals must be identified to the Division through the "Employer Demographics" application within the Employer Pensions and Benefits Information Connection (EPIC). See the Certifying Officer Letter of December 3, 2012, for details on EPIC Security and the online maintenance of Employer Demographics.

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CHAPTER 52 ENROLLMENT TRAINING

All Certifying Officers and Supervisors have been assigned access to Chapter 52 Enrollment Training and have been e-mailed the Authorization Codes and Training Notifications for access to the HRDI eLearning system.

If your employing location's Certifying Officer and immediate Supervisor have not yet completed the training, it is important that they do so as soon as possible. Employing locations cannot process enrollments or transfers until both the Certifying Officer and the Supervisor complete this required training. See the Chapter 52 Training Instructions

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EMPLOYER TRAINING AND CERTIFICATION LINKS

Annual Membership Certification
Log on to your EPIC account for access to the online Chapter 52 Certification application

Training for Certifying Officers and Supervisors
Log on to your myNewJersey account for access to the HRDI eLeaning site

Not Registered for eLearning?
See the Chapter 52 Training Instructions

bullet Certifying Officer Letter — Required Training Under Chapter 52, P.L. 2011 — June 17, 2011
bullet Certifying Officer Letter — Employer Demographic Changes Required Online through EPIC — December 3, 2012
bullet Certifying Officer Letter — Annual Membership Certification - Required Under Chapter 52 — March 14, 2013
bullet E-mail Message to Employers — Updates to Enrollment Applications and Transfer Forms — July 26, 2013

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LINKS TO INFORMATION, FORMS, AND APPLICATIONS

ABOUT CHAPTER 52, P.L. 2011 AND ENROLLMENT
bullet Chapter 52, P.L. 2011 — SynopsisFull text Adobe PDF (35K)
bullet Certifying Officer Letter — Certifying Enrollment Certification and Training Requirements Under Chapter 52, P.L. 2011 — May 26, 2011
bullet Enrollment Procedures and Links from the Employers' Pensions and Benefits Administration Manual (EPBAM)
EMPLOYER PENSIONS AND BENEFITS INFORMATION CONNECTION (EPIC)
for access to Enrollment Applications and other online programs
bullet Registered EPIC Users Log On Here!
  EPIC User's Guide
bullet EPIC Registration Information — how to register with EPIC for the first time (Registration requires your employer's authorization)

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PAPER ENROLLMENT APPLICATIONS
bullet PERS & TPAF Enrollment Application Adobe PDF (39K)
bullet PFRS Enrollment Application Adobe PDF (30K)
bullet SPRS Enrollment Application Adobe PDF (25K)
bullet ABP Enrollment Application Adobe PDF (37K)
bullet DCRP Enrollment Application (for Elected or Appointed Officials) Adobe PDF (58K)
bullet JRS Enrollment Application Adobe PDF (25K)

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PAPER TRANSFER FORMS
bullet Application for Interfund Transfer (All Funds) Adobe PDF (32K)
bullet Report of Transfer Form (PERS, TPAF and PFRS) Adobe PDF (36K)
bullet Tier-to-Tier Transfer Form (PERS, TPAF and PFRS) Adobe PDF (26K)
bullet Application for Transfer/Rehire (ABP) Adobe PDF (32K)
bullet Application for Transfer/Rehire (DCRP) Adobe PDF (26K)

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EMPLOYMENT AND ENROLLMENT OF RETIREES
bullet Fact Sheet #21, Employment After Retirement (PERS) Adobe PDF (45K)
bullet Fact Sheet #28, Employment After Retirement (TPAF) Adobe PDF (44K)
bullet Fact Sheet #29, Employment After Retirement (PFRS) Adobe PDF (33K)
bullet Fact Sheet #57, Employment After Retirement (SPRS) Adobe PDF (24K)

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