The eRFP Notification Service allows interested parties to receive email notifications on new and updated RFPs advertised by the Division of Purchase & Property.

This service will:

• Allow you greater flexibility in selecting RFP notifications
• Provide e-mail notifications pertaining to advertised RFPs and addenda issued
• Send email reminders of bid opening dates
• Replace the current traditional Bidders Mailing List

• Enroll in the eRFP Email Notification Service


• Log in to the eRFP Email Notification Service
• View Frequently Asked Questions (FAQs)

The eRFP Email Notification Service does not guarantee that your firm will be notified of all applicable bidding opportunities. To ensure you are aware of Advertised Bid Opportunities, potential bidders are encouraged to frequent the Current Bidding Opportunities for upcoming bidding opportunities and to obtain/download specific Request for Proposals.

eRFP Notification Service Answers (FAQs)

The eRFP Notification Service is an easy way of receiving email notifications of RFPs being advertised. Notifications are sent to the email address that is used at the time of enrollment.

eBid is a future application that has been successfully piloted and is undergoing further development by the Division of Purchase and Property to move the bidding process to a web based method. A company would be able to submit bid proposals electronically in response to posted RFPs, as well as providing RFP notifications to multiple users/email addresses if desired.

eRFP Notification Service is a module under eBid function and as more modules are made functioning it will be incorporated into the eBid user interface.

The eRFP Notification service features:

• Email notifications pertaining to advertised RFPs
• Email notifications of addenda issued
• Email reminders of bid opening dates
• Ability to manage your commodity codes that reflect your business; (Notifications are sent only on commodities you have selected)
  

If you forget your password you may obtain a new one by clicking on the Forgot Password link located below the login box. Instructions on logging in to the eRFP Notification Service can be found in Question #4. You can also reset your password by typing the following web address in the address bar of your browser: http://ebid.nj.gov/NotificationLostPass.aspx

After clicking the Forgot Password link you will be brought to a page asking for your email. Enter your email address that you created your account with and click the submit button. You will be sent an email with a new password to login with. After logging in we recommend you change your password using the "Quick Link" on the left.

Searching for Commodity Codes
To select commodity codes of RFPs you wish to be notified on you must be logged into the eRFP Notification Service (see Question #4 for login instructions).

After logging in you have the ability to search for commodity codes. To search for a commodity by key word (any word contained in the commodity code description) click on the radio button labeled NIGP Commodity Code by KeyWord. A text box will appear . Enter the keyword you wish to search for in the box and click on the "Search" Button. A list of commodities containing your keyword will appear in the box at the bottom of the page.

Selecting Commodity Codes:
To select a commodity code to be notified on simply click on the box to the left of that commodity. If you wish to receive notifications on every commodity click the box before the 3 digit major commodity code. If you wish to only receive notifications on a commodity sub codes you must first expand the commodity by clicking on the plus sign +. After you expand the commodity code you will see the list of its sub codes. Follow the same procedure as above and click the box of each subcode you wish to be notified on.

After selecting your commodities be sure to click the "Save My Selected Commodities" Button located above or below the list of commodities.

Click the "Confirm" button that appears to return to commodity code main screen and save your changes.

Color codes are used to quickly identify how you have selected commodity codes. Commodity codes used in the eRFP Notification Service have 5 digits. The first 3 digits of a commodity code are the major/parent commodity code while the last 2 digits are the sub/minor commodity code.

The Parent Code can be highlighted Blue or Green:

BLUE = All the sub commodities have been Selected with the Parent Commodity Code. You will be notified of all Commodities under the Parent Commodity Code

GREEN = Individual Sub Commodities Selected - you will be notified of only those sub commodities that are checked and in red.

RED = Highlights the Sub Commodities Selected under the Parent Commodity. You will be notified of the commodities in red.

My business has changed, how do I remove commodity codes from my eRFP Notification Service account?

To remove commodity codes from your eRFP Notification Service Account, Log in to the eRFP Email Notification Service (see question 4 above for login instructions). You may move through each page of commodities to look for the ones you have selected by clicking on the "Next >>" or "<< Previous" links and looking for the commodities that have their boxes checked or the commodity's title is colored red, blue, or green.

You may also search for your selected commodities by using the search feature and entering a word from the commodity or the commodity code.

Deselect the commodities you wish to remove from your saved list by removing the check from the box before the commodity code you wish to no longer receive notification on.

After deselecting the commodities you wish to remove be sure to click the "Save My Selected Commodities" button located above or below the list of commodities.

You will receive an email from eRFP Notification Service acknowledging "You have successfully updated the Commodity Codes that you want to be notified of."

Can you choose a commodity code for me?

No - Each Vendor is responsible for choosing their own commodity codes they wish to receive RFP notifications on.

To view the Bidding Opportunities/RFPs available you may click on the "Quick Links" on the left labeled "Bid Opportunities" A list of Bidding Opportunities will appear. Click on any solicitation number to see the advertised solicitation. (We recommend you turn off any pop-up blockers for the eRFP Notification Service site)

You may also view the Bidding Opportunities/RFPs available from the Division of Purchase and Property website:
(http://www.state.nj.us/treasury/purchase/) and using the menu located on the top of our web site pages. Select Vendor Information--> Bidding Opportunities--> Current Bid Opportunities. The direct link for this page is:
http://www.state.nj.us/treasury/purchase/bid/summary/bid.shtml