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T-1423 WATER TREATMENT - HEATING & A/C SYSTEMS DIV. OF PROPERTY MGMT. AND CONSTRUCTION
STATE OF NEW JERSEY
DEPARTMENT OF TREASURY
DIVISION OF PURCHASE AND PROPERTY
PURCHASE BUREAU INDEX #: T-1423
NOTIFICATION OF AWARD - TERM CONTRACT(S)
CONTRACT TITLE: WATER TREATMENT - HEATING & A/C SYSTEMS CONTRACT # 47345
DIV. OF PROPERTY MGMT. AND CONSTRUCTION
CONTRACT PERIOD: APPLICABLE TO:
FROM: 07/01/01 TO: 11/30/09 SELECTED STATE AGENCIES
VENDOR NAME & ADDRESS: FOR PURCHASE BUREAU USE
LIMBACH COMPANY LLC Solicitation #: 32935
DBA WILLIARD LIMBACH Bid Open Date : 05/17/01
175 TITUS AVE/STE 100 CID # : 1020973
Commodity Code: 910-36
WARRINGTON, PA 18976 Set-Aside : NONE
CONDITIONS AND METHODS OF OPERATION
Multi-Source Contracts: State Agencies and Cooperative Purchasing partners
should review each vendor's product/service and prices carefully and
place orders in accordance with the terms and conditions of the contract.
Note that
A. Delivery: All prices F.O.B. Destination
B. Method of Operation - State Agencies Only: Issue an agency purchase order
to the appropriate contract vendor(s).
In the event of an emergency, contact the following in the order listed:
1.LINDA SPILDENER - BUYER 3. ROBERT BEAUREGARD - BUYER UNIT SUP
609-633-3906
E-MAIL: LINDA.SPILDENER@TREAS.STATE.NJ.US
2.JOHN CLANCY - BUYER SUPERVISOR 4. OFFICE OF THE BUREAU SUPERVISOR
609-292-4186 609-292-4751
PB177 (rev. 6/91) PUB. DATE: 10/27/09
INDEX NO: T1423
PAGE NO: 2
NOTICE OF AWARD
FOR
CONSULTING SERVICES AND CHEMICALS
HVAC WATER SYSTEMS
1.0 PURPOSE AND INTENT
1.1 THE PURPOSE OF THIS NOTICE OF AWARD (NOA) IS TO ESTABLISH
CONTRACT INFORMATION FOR SUPPLYING MATERIALS, EQUIPMENT,
LABOR AND SERVICES FOR A COMPLETE WATER TREATMENT PROGRAM
OF THE HEATING AND COOLING SYSTEMS FOR THE DIVISION OF
FACILITIES MANAGEMENT.
1.2 IT IS INTENDED THAT THE USE OF THIS CONTRACT BE LIMITED TO
THE DIVISION OF FACILITIES MANAGEMENT.
2.0 THE PURCHASE BUREAU TERMS AND CONDITIONS ACCOMPANYING THIS
PROPOSAL APPLY TO ALL CONTRACTS MADE WITH THE STATE OF NEW
JERSEY UNLESS SPECIFICALLY DELETED ON THE STATE'S PROPOSAL FORM.
3.0 SCOPE OF WORK
THIS PROJECT WILL ACCOMPLISH THREE SPECIFIC GOALS;
(A) PROTECTIVE STORAGE OF CURRENT OFF LINE EQUIPMENT,
(B) MAINTENANCE OF THE CLEANLINESS OF EXISTING CLOSED LOOP, HOT
AND CHILLED WATER SYSTEMS, AND
(C) CHEMICAL TREATMENT AND PROTECTIVE MAINTENANCE OF OPERATING
HVAC EQUIPMENT.
3.1 PROTECTIVE STORAGE
3.1.1 THE CONTRACTOR WILL PROVIDE ALL LABOR AND
EQUIPMENT NEEDED TO CONDUCT AN INSPECTION OF ANY
CURRENTLY STORED HVAC EQUIPMENT.
3.1.2 THE CONTRACTOR WILL SUBMIT A WRITTEN REPORT
DOCUMENTING THE CONDITIONS FOUND AND MAKE
RECOMMENDATIONS FOR CORRECTIVE ACTIONS. THE COST
OF ANY SUPPLEMENTAL CHEMICALS REQUIRED FOR THE
STORAGE OF BOILERS OR COOLING EQUIPMENT WILL BE
INCLUDED IN THIS BID.
3.2 CLEANLINESS MAINTENANCE
3.2.1 A CLEAN SYSTEM IS DEFINED AS A SYSTEM CONTAINING
LESS THAN 10 PPM OF SUSPENDED PARTICULATE MATTER
WITH A PARTICLE SIZE GREATER THAN 30-40 MICRONS.
DISSOLVED COPPER CONTENT LESS THAN 1.0 PPM AND
DISSOLVED IRON CONTENT LESS THAN 4.0 PPM.
3.2.2 MOST OF THE CLOSED LOOP, HOT AND CHILLED WATER
SYSTEMS ARE NOT EQUIPPED WITH SIDE STREAM FILTERS.
AS A PART OF THIS RFP, THE CONTRACTOR WILL PROVIDE
SIDE STREAM FILTERS AND REPLACEMENT FILTER
CARTRIDGES FOR THESE FILTERS FOR MONTHLY CHANGES
IF THEY ARE REQUIRED.
3.2.3 WHERE SIDE STREAM FILTERS ARE REQUIRED, THE
CONTRACTOR WILL PROVIDE THE NECESSARY PIPE,
VALVES, FILTERS AND HOUSINGS TO INSTALL THESE
FILTERS. INSTALLATION WILL BE DONE BY THE
CONTRACTOR.
3.2.4 THE CHEMICAL TREATMENT RECOMMENDED FOR THE CLOSED
LOOP SYSTEMS MUST INCLUDE A POLYMERIC DISPERSANT
TO INSURE THE EFFECTIVE OPERATION OF THESE
FILTERS.
3.3 CHEMICAL TREATMENT AND PROTECTIVE MAINTENANCE
3.3.1 THE CONTRACTOR WILL PROVIDE A COMPLETE WATER
TREATMENT PROGRAM FOR THE HEATING AND AIR
CONDITIONING SYSTEMS THROUGHOUT THE CAPITOL
COMPLEX AND WEST TRENTON COMPLEX.
3.3.2 CONTRACTOR WILL FURNISH ALL TREATMENT CHEMICALS,
TEST EQUIPMENT, REAGENTS AND CHEMICAL FEED AND
CONTROL EQUIPMENT NECESSARY TO IMPLEMENT AND
MAINTAIN THE WATER TREATMENT PROGRAM. ALL
EQUIPMENT PROVIDED UNDER THIS CONTRACT WILL BECOME
THE PROPERTY OF THE STATE OF NEW JERSEY.
3.3.3 THE MAINTENANCE, REPAIR AND CALIBRATION OF ALL
WATER TREATMENT CHEMICAL FEED AND CONTROL
EQUIPMENT, TO INCLUDE WATER SOFTENERS, EITHER
EXISTING OR AS PROVIDED BY THE CONTRACTOR, WILL BE
THE RESPONSIBILITY OF THE CONTRACTOR. COST OF
REPLACEMENT PARTS AND EQUIPMENT WILL BE BORNE BY
THE STATE OF NEW JERSEY.
3.3.4 THE CONTRACTOR WILL PROVIDE TRAINING PROGRAMS
WHEN/AS REQUESTED BY THE STATE OF NEW JERSEY. THE
PROGRAM WILL TEACH OPERATING PERSONNEL PROPER
HANDLING OF THE CHEMICALS FOR SAFE APPLICATION,
CHEMICAL TESTING PROCEDURES FOR ACCURATE CONTROL
OF CHEMICAL APPLICATION AND CORRECTIVE ACTIONS
THAT SHOULD BE TAKEN IF THE SYSTEMS ARE OUT OF THE
CONTROL RANGES RECOMMENDED BY THE CONTRACTOR.
3.3.5 THE CONTRACTOR WILL MAKE A MINIMUM OF 1 SERVICE
VISIT PER MONTH TO ALL LOCATIONS COVERED BY THIS
CONTRACT. DURING THESE VISITS THE CONTRACTOR'S
REPRESENTATIVE WILL TEST ALL OF THE SYSTEMS BEING
CHEMICALLY TREATED. TEST TO BE CONDUCTED WILL
INCLUDE BUT NOT BE LIMITED TO THOSE TESTS LISTED
IN THE SCHEDULE BELOW. THE CONTRACTOR WILL
SUPPLY WRITTEN REPORTS TO THE OPERATOR IN THE
BUILDING AT THE TIME OF THE SERVICE VISIT AND A
COPY FOR THE CONTRACT MANAGER. ALL TEST RESULTS
WILL BE REPORTED AS PPM OF THE ACTIVE COMPONENT
AND NOT AS PPM OF THE PRODUCT USED. THE SERVICE
REPORT WILL DOCUMENT THE PERCENTAGE CONDENSATE/
MAKE-UP WATER, PERCENT BLEED-OFF, CYCLES OF
CONCENTRATION BY CHLORIDE ANALYSES, SCALE
FORMATION BY HARDNESS AND LANGELIER'S ANALYSES,
CORROSION BY IRON AND COPPER ANALYSES. THE
CONTRACTOR'S REPRESENTATIVE WILL PROVIDE WRITTEN
RECOMMENDATIONS FOR CORRECTIVE ACTIONS TO BE TAKEN
BY BUILDING OPERATING PERSONNEL. TEST WILL
INCLUDE, BUT NOT BE LIMITED TO:
RAW SOFTENED BOILER BOILER COOLING CLOSED
WATER WATER FEED WATER TOWER LOOP
WATER WATER WATERS
HARDNESS X X X X X
"P" ALKALINITY X X X X X X
TOTAL ALKALINITY X X
CHLORIDES X X X X X
PHOSPHATE X
CHELATE X
SULFITE X X
OR
NITRATE X
OR
MOLYBDATE X X
PHOSPHONATE X
CONDUCTIVITY X X X X X X
PH X X X X X X
NOTE: "X" DENOTES TEST TO BE CONDUCTED ON THE SYSTEMS GIVEN IN
EACH COLUMN'S HEADING.
3.3.6 THE CONTRACTOR WILL PROVIDE CORROSION COUPON
BY-PASS ASSEMBLIES FOR ALL CONDENSER WATER LOOPS
AND CONDUCT AT LEAST ONE 30 AND ONE 90 DAY STUDY
FOR EACH SYSTEM EACH YEAR OF THE CONTRACT. WHERE
CORROSION IS SUSPECTED IN A CLOSED LOOP SYSTEM, AS
DETERMINED BY THE CONTRACT MANAGER, THE CONTRACTOR
WILL BE REQUIRED TO PROVIDE A CORROSION COUPON
BY-PASS ASSEMBLY AND COUPON EVALUATIONS FOR THE
SYSTEM AS PART OF THIS CONTRACT.
3.3.7 THE CONTRACTOR WILL PROVIDE CONSULTING SERVICES ON
AN AS NEEDED BASIS AS PART OF THIS CONTRACT. A
WRITTEN REPORT WILL BE REQUIRED GIVING
RECOMMENDATIONS FOR ANY MECHANICAL CHANGES OR
IMPROVEMENTS NEEDED TO SYSTEMS UNDER REVIEW.
3.3.8 THE CONTRACTOR WILL PROVIDE QUARTERLY WRITTEN
REPORTS TO THE CONTRACT MANAGER GIVING A SUMMARY
OF THE CONDITIONS AND ANY PROBLEMS THAT HAVE
OCCURRED AND HOW THEY WERE CORRECTED.
3.4 TECHNICAL REQUIREMENTS FOR WATER TREATMENT CHEMICALS
3.4.1 THE CONTRACTOR WILL PROVIDE FOR APPLICATION
CHEMICAL TREATMENT COMPOUNDS AS DESCRIBED IN THE
FOLLOWING PARAGRAPHS. THE USE OF POLYOLE ESTERS
AND ORGANIC PHOSPHOROUS COMPOUNDS FOR THE PURPOSE
OF DONATING INORGANIC PHOSPHATE TO THE TREATMENT
PROGRAM IS SPECIFICALLY EXCLUDED BY THIS RFP. THE
USE OF SODIUM CARBONATE, HYDRAZINE, AMMONIA AND
ORGANIC PHOSPHATE COMPOUNDS ARE SPECIFICALLY
EXCLUDED IN THE TREATMENT OF BOILER WATERS. THE
USE OF HEAVY METALS SUCH AS CHROMATES, ZINC AND
OTHER COMPOUNDS RESTRICTED BY THE NEW JERSEY
DEPARTMENT OF ENVIRONMENTAL PROTECTION AND ENERGY
AND/OR FEDERAL E.P.A. ARE SPECIFICALLY EXCLUDED IN
THIS RFP.
3.4.2 AT THE REQUEST OF THE CONTRACT MANAGER, THE
CONTRACTOR WILL DISCLOSE THE COMPOSITION AND
CONCENTRATIONS OF THE PRODUCTS USED OR PROPOSED
AND PROVIDE THE NECESSARY MSDS SHEETS. THE
CONTRACT MANAGER AND THE STATE OF NEW JERSEY
AGREES TO HANDLE THIS INFORMATION AS CONFIDENTIAL
DATA.
3.4.3 ALL COMPOUNDS USED WILL COMPLY WITH APPLICABLE
F.D.A., U.S.D.A., O.S.H.A., E.P.A. AND STATE OF
NEW JERSEY RIGHT TO KNOW LAWS AND REGULATIONS.
3.5 CHEMICAL TREATMENT REQUIREMENTS
3.5.1 THE CONTRACTOR WILL PROVIDE A PRODUCT OR PRODUCTS
FOR THE TREATMENT OF STEAM BOILER WATERS. THE
PRODUCT OR PRODUCTS WILL BE APPLIED SO AS TO
MAINTAIN NOT LESS THAN:
(A) 300 PPM OF PHENOLPHTHALEIN ALKALINITY AS
CALCIUM CARBONATE,
(B) 20 PPM OF PHOSPHATE AS THE PHOSPHATE ION,
(C) 30 PPM OF SULFITE AS THE SULFITE ION,
(D) 10 PPM OF POLYMERIC DISPERSANT SUCH AS
CARBOXYMETHYL-CELLULOSE OR A POLYACRYLATE
(E) SOLAR SALT FOR ALL WATER SOFTENERS
IN THE BOILERS AT ALL TIMES.
3.5.2 STEAM BOILERS WILL BE OPERATED SUCH THAT THE
BLOW-DOWN WILL NOT EXCEED 7% OF THE FEED WATER FED
TO THE BOILER. THE TOTAL DISSOLVED SOLIDS WILL
NOT EXCEED 5,500 PPM AND THE PHENOLPHTHALEIN
ALKALINITY SHALL NOT EXCEED 900 PPM AS CALCIUM
CARBONATE.
3.5.3 NEUTRALIZING AMINES WILL NOT BE USED TO TREAT THE
STEAM/CONDENSATE SYSTEMS AT THE H&A BUILDING AND
THE INSECT REARING LAB.
3.5.4 THE CONTRACTOR WILL PROVIDE A SINGLE DRUM, MIXED
LIQUID PRODUCT CONTAINING SCALE AND CORROSION
INHIBITORS AS WELL AS POLYMERIC DISPERSANTS FOR
THE TREATMENT OF THE CONDENSER WATER. THE PRODUCT
WILL CONTAIN A SPECIFIC INORGANIC CORROSION
INHIBITOR FOR THE PROTECTION OF STEEL. SHOULD THE
CONTRACTOR CHOOSE TO USE A CORROSION INHIBITOR
DIFFERENT THAN THOSE SPECIFIED, THE CONTRACTOR
WILL BE REQUIRED TO PROVIDE DATA SUBSTANTIATING
THE EFFECTIVENESS OF THE CORROSION INHIBITOR. THE
PRODUCT WILL BE APPLIED SUCH THAT NOT LESS THAN
THE FOLLOWING LEVELS OF TREATMENT WILL BE
MAINTAINED IN THE SYSTEM AT ALL TIMES:
(A) 8 PPM OF ORGANO-PHOSPHONATE SUCH AS
HYDROXYETHYLENE DI PHOSPHATE,
(B) 4 PPM OF ACTIVE POLYMERIC DISPERSANT,
(C) ONE OF THE FOLLOWING INORGANIC CORROSION
INHIBITORS:
-2 PPM PHOSPHATE AS THE PHOSPHATE ION
-5 PPM MOLYBDATE AS THE MOLYBDATE ION
-12 PPM SILICA AS SILICATE ION
-300 PPM NITRITE AS NITRITE ION
3.5.5 THE CONDENSER WATER SYSTEM WILL BE OPERATED TO
MAINTAIN THE LANGELIER'S SATURATION INDEX BETWEEN
+1.5 AND +2.5 WHILE MAINTAINING NOT LESS THAN 2
CYCLES OF CONCENTRATION DURING NORMAL OPERATIONS.
THE PH OF THE CIRCULATING WATER SHALL NOT EXCEED
9.0. TWO DIFFERENT TYPES OF BIOCIDES WILL BE
APPLIED ON AN ALTERNATING INTERVAL.
3.5.6 CONTRACTOR WILL PROVIDE A BLENDED CORROSION
INHIBITOR AND DISPERSANT PRODUCT FOR THE TREATMENT
OF THE CLOSED LOOP, HOT AND CHILLED WATERS. IF A
POWDERED PRODUCT IS APPLIED, A CHEMICAL MIX TANK
AND AGITATOR WILL BE REQUIRED TO FEED THE PRODUCT.
THE INHIBITOR WILL BE THE SAME AS CURRENTLY USED
IN THE SYSTEM. NOTE: SULFITE, MOLYBDATE AND
NITRITE BASED INHIBITORS ARE USED IN VARIOUS STATE
OF NEW JERSEY FACILITIES.
3.5.7 ONE OF THE FOLLOWING INHIBITOR LEVELS WILL BE
MAINTAINED IN THE CLOSED SYSTEM AT ALL TIMES:
(A) SULFITE NOT LESS THAN 30 PPM AS THE SULFITE
ION,
(B) NITRITE NOT LESS THAN 300 PPM AS THE NITRITE
ION FOR CHILLED WATER CLOSED LOOP SYSTEMS,
(C) NITRITE NOT LESS THAN 1,000 PPM AS THE
NITRITE ION FOR HOT WATER CLOSED LOO SYSTEM,
(D) MOLYBDATE NOT LESS THAN 100 PPM FOR CHILLED
WATER CLOSED LOOP SYSTEMS.
MOLYBDATE NOT LESS THAN 150 PPM FOR HOT WATER
CLOSED LOOP SYSTEMS.
3.5.8 COOLING TOWER
ADDITION OF BIOCIDE FEED PUMP FOR THESE SYSTEMS:
(A) STORAGE TANK FOR BIOCIDE
(B) PLUMBING FOR INSTALLATION
(C) CHEMICAL FEED PUMPS
(D) INCLUSIONS OF ANY TIMERS
3.5.9 CLOSED LOOP
ADDITION OF 5 GALLON POT FEEDER (NEPTUNE FTF-5 OR
APPROVED EQUAL) WITH PIPE WORK FOR THE FOLLOWING
LOCATIONS:
(A) MARY ROEBLING
(B) LABOR & INDUSTRY HOT WATER (CLOSE LOOP) -
PERIMETER HOT WATER
(C) TAXATION
(D) STATE LIBRARY HOT WATER CLOSED LOOP
(E) G.O.B. ASHBY HOT WATER CLOSED LOOP
(F) HEALTH & AGRICULTURE HOT WATER CLOSED
LOOP (2-8)
3.5.10 VENDOR SHALL BE RESPONSIBLE FOR REMOVAL OF ALL
EMPTY CHEMICAL DRUMS USED IN EXECUTING THIS
CONTRACT.
3.6 PERFORMANCE STANDARDS
3.6.1 PERFORMANCE OF THE BOILER WATER/STEAM GENERATOR
CHEMICAL TREATMENT PROGRAM WILL BE DEEMED
SATISFACTORY WHEN PROPER TREATMENT LEVELS ARE
MAINTAINED IN THE SYSTEM AND SCALE BUILD-UP ON
METAL SURFACES DOES NOT EXCEED 0.0156 INCHES PER
OPERATING YEAR WITH NOT TUBERCULATION AND/OR
SURFACE CORROSION.
3.6.2 PERFORMANCE OF THE CONDENSER WATER AND CHILLED
WATER TREATMENT PROGRAM WILL BE DEEMED
SATISFACTORY WHEN PROPER CHEMICAL TREATMENT LEVELS
ARE MAINTAINED AT ALL TIMES AND WHEN CORROSION
RATES ARE LESS THAN 5 MILLS PER YEAR. ALSO, THE
SYSTEM SHALL MAINTAIN LESS THAN A 0.0005 INCREASE
IN THE DESIGNED FOULING FACTOR FOR ALL HEAT
EXCHANGERS.
3.6.3 PERFORMANCE OF THE CLOSED LOOP, HOT WATER
TREATMENT WILL BE DEEMED SATISFACTORY WHEN THE
CHEMICAL TREATMENT LEVELS ARE MAINTAINED AT THE
PROPER LEVELS AT ALL TIMES AND THE SYSTEM SHOWS NO
SIGNS OF CORROSION, SCALE FORMATION OR DEPOSITION.
3.7 COMPLETE WATER TREATMENT WILL BE PROVIDED TO THE FOLLOWING
BUILDINGS:
BUILDING/COMPLEX STREET ADDRESS
JUSTICE COMPLEX 25 MARKET ST., TRENTON, NJ
STATE HOUSE COMPLEX
STATE HOUSE 125 W. STATE ST., TRENTON, NJ
STATE HOUSE ANNEX 145 W. STATE ST., TRENTON, NJ
CULTURAL CENTER COMPLEX
EDUCATION BUILDING 225 W. STATE ST., TRENTON, NJ
PLANETARIUM 205 W. STATE ST., TRENTON, NJ
AUDITORIUM 205 W. STATE ST., TRENTON, NJ
MUSEUM 205 W. STATE ST., TRENTON, NJ
LIBRARY 185 W. STATE ST., TRENTON, NJ
WEST TRENTON COMPLEX
INSECT REARING LAB STATE POLICE DR., WEST
TRENTON, NJ
DISTRIBUTION CENTER 1620 STUYVESANT AVE., WEST
TRENTON, NJ
LIBRARY FOR THE BLIND/
RECORD STORAGE CENTER 2300 STUYVESANT AVE., WEST
TRENTON, NJ
OTIS HUB 1 SCHWARTZKOPH DR., WEST
TRENTON, NJ
JOHN FITCH COMPLEX
LABOR & INDUSTRY BUILDING JOHN FITCH PLAZA, TRENTON, NJ
H&A OFFICE JOHN FITCH PLAZA, TRENTON, NJ
H&A LAB JOHN FITCH PLAZA, TRENTON, NJ
DEPE COMPLEX
DEPE BUILDING 401 E. STATE ST., TRENTON, NJ
DOCUMENT CONTROL CENTER 420 E. STATE ST., TRENTON, NJ
RIEGAL BLDG. (DCC ANNEX) 101 CARROLL ST., TRENTON, NJ
ROEBLING COMPLEX
MARY ROEBLING BUILDING
(COMMERCE BUILDING) 20 W. STATE ST., TRENTON, NJ
TAXATION BUILDING 50 BARRACK ST., TRENTON, NJ
KELSEY BUILDING 101 W. STATE ST., TRENTON, NJ
OLD BARRACKS BARRACK ST., TRENTON, NJ
ASHBY COMPLEX
WILLIAM ASHBY BUILDING
(GENERAL OFFICE BLDG.) 101 S. BROAD ST., TRENTON, NJ
MILL HILL BUILDING 160 S. BROAD ST., TRENTON, NJ
MISCELLANEOUS
WAR MEMORIAL BUILDING WILLOW & LAFAYETTE STS.,
TRENTON, NJ
4.0 GENERAL
4.1 COST LIABILITY
THE STATE OF NEW JERSEY ASSUMES NO LIABILITY AND NO
RESPONSIBILITY FOR COSTS INCURRED BY BIDDER PRIOR TO THE
ISSUANCE OF A CONTRACT.
4.2 CONTRACT EXTENSIONS
AFTER THE FIRST CONTRACT PERIOD, THE USING AGENCY MAY
RECOMMEND CONTRACT EXTENSIONS FOR PERIODS OF ONE YEAR.
THE DECISION TO EXTEND THE CONTRACT WILL BE MADE ON THE
BASIS OF SATISFACTORY PERFORMANCE THROUGH THE PREVIOUS
YEAR. THE CONTRACTOR WILL BE NOTIFIED OF EXTENSION
REQUESTS IN WRITING AT LEAST SIXTY DAYS BEFORE THE
CONTRACT IS DUE TO EXPIRE. THE CONTRACTOR WILL RESPOND TO
THE REQUEST IN WRITING WITHIN TEN WORKING DAYS AFTER
RECEIPT OF THE NOTIFICATION. PRICES FOR CONTRACT
EXTENSIONS WILL BE BASED ON THE PRICES FOR YEARS 2 AND 3
IDENTIFIED ON THE BID SHEET. ACCEPTANCE OF THE EXTENSION
BY THE CONTRACTOR IS OPTIONAL.
4.3 CONSULTING SERVICES
4.3.1 THE SUCCESSFUL BIDDER MAY BE REQUIRED TO PROVIDE
CONSULTING SERVICES FOR ADDITIONAL BUILDINGS THAT
MAY BE ADDED TO THE SCOPE OF RESPONSIBILITY OF THE
DIVISION OF FACILITIES MANAGEMENT. IN NO CASE
WILL THE NUMBER OF BUILDINGS IN THIS CATEGORY
EXCEED THREE PER YEAR. THERE WILL BE NO
ADDITIONAL CHARGES FOR THESE SERVICES.
4.3.2 CONSULTING SERVICES WILL CONSIST OF, BUT NOT BE
LIMITED TO:
(A) TESTING/ANALYSES OF THE HVAC WATERS AND A
REPORT ON THE INITIAL STATUS OF THE ENTIRE
WATER TREATMENT SYSTEM AND TREATMENT
PROGRAMS,
(B) WRITTEN RECOMMENDATIONS ON SUPPLEMENTAL
CHEMICAL TEST, FEED, CONTROL EQUIPMENT,
CHEMICAL TREATMENTS AND A SCHEDULE TREATMENT
CONTROL PARAMETERS,
(C) A REVIEW OF THE SYSTEMS DESIGN AND OPERATIONS
WITH A WRITTEN REPORT DOCUMENTING ANY
POTENTIAL OR EXISTING PROBLEM AREAS WITH
RECOMMENDATIONS ON WAYS TO CORRECT THE
PROBLEM,
(D) ROUTINE SAMPLING, TESTING AND WRITTEN REPORT
OF THE TREATED WATERS WITH TESTS AS OUTLINED
IN PARA 2.3.5.
4.4 SERVICE LOCATION AND PERSONNEL
A SERVICE OFFICE WITH A TELEPHONE LINE THAT HAS AN
ANSWERING SERVICE OR SECRETARY FROM 8:30 AM TO 4:30 PM
MUST BE PROVIDED BY THE CONTRACTOR UNDER THIS CONTRACT. A
SERVICE REPRESENTATIVE MUST BE LOCATED WITHIN A 50 MILE
(APPROX.) RADIUS OF TRENTON, NEW JERSEY. THE SERVICE
REPRESENTATIVE MUST BE AVAILABLE TO RESPOND TO EMERGENCY
CALLS ON A 24 HOUR BASIS. THE CONTRACTOR WILL PROVIDE AT
LEAST TWO TELEPHONE NUMBERS WHERE THE STATE OF NEW JERSEY
PERSONNEL CAN GET 24-HOUR PER DAY EMERGENCY PHONE
CONSULTATIONS.
5.0 TERMINATION OF CONTRACT
5.1 WHERE CIRCUMSTANCES AND/OR THE NEEDS OF THE STATE
SIGNIFICANTLY CHANGE, OR THE CONTRACT IS OTHERWISE DEEMED
NO LONGER TO BE IN THE PUBLIC INTEREST, THE DIRECTOR MAY
TERMINATE A CONTRACT ENTERED INTO AS A RESULT OF THIS BID,
UPON NO LESS THAN THIRTY DAYS NOTICE TO THE VENDOR AND AN
OPPORTUNITY TO RESPOND.
5.2 WHERE A CONTRACTOR FAILS TO PERFORM OR COMPLY WITH A
CONTRACT, AND FAILS TO COMPLY WITH THE COMPLAINTS
PROCEDURE IN N.J.A.C. 17:12-4.2 ET SEQ., THE DIRECTOR MAY
TERMINATE THE CONTRACT, UPON TEN DAYS NOTICE FOR CAUSE.
5.3 WHERE A CONTRACTOR CONTINUES TO PERFORM A CONTRACT POORLY
AS DEMONSTRATED BY FORMAL COMPLAINTS, LATE DELIVERY, POOR
PERFORMANCE OF SERVICE, SHORT-SHIPPING, ETC., SO THAT THE
DIRECTOR IS REPEATEDLY REQUIRED TO USE THE COMPLAINTS
PROCEDURE IN N.J.A.C. 17:12-4.2 ET SEQ., THE DIRECTOR MAY
TERMINATE THE CONTRACT, UPON TEN DAYS NOTICE TO THE VENDOR
FOR CAUSE.
5.4 WHERE THE CONTRACTOR FAILS TO MEET QUALITY PERFORMANCE
CRITERIA AS DESCRIBED IN SECTION 3.0 OF THIS RFP.
6.0 AVAILABILITY OF FUNDS
THE STATE'S OBLIGATION HEREUNDER IS CONTINGENT UPON THE
AVAILABILITY OF APPROPRIATED FUNDS FROM WHICH PAYMENT FOR
CONTRACT PURPOSES CAN BE MADE. NO LEGAL LIABILITY ON THE PART
OF THE STATE FOR PAYMENT OF ANY MONEY SHALL ARISE UNLESS AND
UNTIL FUNDS ARE MADE AVAILABLE EACH FISCAL YEAR TO THE DIRECTOR
OF PURCHASE AND PROPERTY.
7.0 TRANSITIONAL PERIOD
WHEN SERVICES ARE TERMINATED BY CONTRACT EXPIRATION AND NO NEW
CONTRACT EXISTS, IT SHALL BE INCUMBENT UPON THE CONTRACTOR TO
CONTINUE THE SERVICE UNTIL A NEW CONTRACT CAN BE COMPLETELY
OPERATIONAL. AT NO TIME SHALL THIS SERVICE EXTEND MORE THAN 90
DAYS BEYOND THE EXPIRATION DATE OF THE EXISTING CONTRACT.
VENDOR WILL BE REIMBURSED FOR THIS SERVICE AT THE PRIOR CONTRACT
RATE SCHEDULE.
8.0 METHOD OF BILLING
8.1 BILLS FOR SERVICES PERFORMED ARE TO BE SUBMITTED TO THE
REQUESTING STATE AGENCY ONLY ON A STATE OF NEW JERSEY
PAYMENT VOUCHER (PV 6/93).
8.2 INVOICES ARE TO IDENTIFY THE LOCATION TO WHICH THEY APPLY
AND STATE AN EXPLANATION OF SERVICES.
8.3 INVOICES WILL NOT BE PROCESSED IF WORK IS FOUND INCOMPLETE
OR UNSATISFACTORY AFTER AN INSPECTION BY A STATE
REPRESENTATIVE. THE INVOICE WILL BE HELD UNTIL THE
CONTRACTOR MAKES THE NECESSARY CORRECTIONS TO MEET THE
STANDARDS STATED IN THIS RFP.
8.4 PARTIAL PAYMENTS FOR WORK COMPLETED MAY BE MADE AFTER AN
APPROVAL OF THE WORK BY A REPRESENTATIVE FROM THE DIVISION
OF FACILITIES MANAGEMENT AND SUBMISSION OF A STATE INVOICE
TO THE DIVISION OF FACILITIES MANAGEMENT.
INDEX NO: T1423
PAGE NO: 3
VENDOR INFORMATION SHEET
COOP *
VENDOR NAME AND ADDRESS SBE/MBE/WBE/PURCH
______________________________________________________________________________
LIMBACH COMPANY LLC NO /NO /NO /NO CONTRACT #: 47345
DBA WILLIARD LIMBACH EXPIRATION DATE: 11/30/09
175 TITUS AVE/STE 100 TERMS: NONE
WARRINGTON, PA 18976 DELIVERY: SPECIFIED ELSEWHE
CONTACT PERSON: THOMAS A SHERWOOD CONTACT PHONE: 609-882-1164
ORDER FAX # : 609-883-2041
* WILL VENDOR EXTEND CONTRACT PRICES TO COOPERATIVE PURCHASING PARTICIPANTS?
INDEX NO: T1423
PAGE NO: 4
CONTRACT ITEMS/SERVICES
BY VENDOR
______________________________________________________________________________
VNDR: LIMBACH COMPANY LLC CNTRCT #: 47345
DBA WILLIARD LIMBACH
UNLESS SPECIFIED OTHERWISE BELOW:
SHIP TO: 822067 / S399
DPMC
VARIOUS LOCATIONS
TRENTON NJ 08625-0238
LINE# DESCRIPTION/MFGR/BRAND EST QUANTITY UNIT % DISCOUNT UNIT PRICE
00001 COMM CODE: 910-36-030488 1.000 MONTH N/A $81.00000
WATER TREATMENT PROGRAM OF THE HEATING
AND COOLING SYSTEMS - DIVISION OF
PROPERTY MANAGEMENT AND CONSTRUCTION
MONTHLY COST - YEAR 1
100 RIVERVIEW PLAZA
00002 COMM CODE: 910-36-030488 1.000 MONTH N/A $81.00000
WATER TREATMENT PROGRAM OF THE HEATING
AND COOLING SYSTEMS - DIVISION OF
PROPERTY MANAGEMENT AND CONSTRUCTION
MONTHLY COST - YEAR 2
100 RIVERVIEW PLAZA
00003 COMM CODE: 910-36-030488 1.000 MONTH N/A $81.00000
WATER TREATMENT PROGRAM OF THE HEATING
AND COOLING SYSTMES - DIVISION OF
PROPERTY MANAGEMENT AND CONSTRUCTION
MONTHLY COST - YEAR 3
100 RIVERVIEW BUILDING
00004 COMM CODE: 910-36-030488 1.000 MONTH N/A $59.00000
WATER TREATMENT PROGRAM OF THE HEATING
AND COOLING SYSTEMS - DIVISION OF
PROPERTY MANAGEMENT AND CONSTRUCTION
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Purchase & Property: