APOSTILLES and NOTARY CERTIFICATIONS

Certification and Apostilles attest to the legal status of notaries public and selected public officials, such as superior court judges, county clerks, and the State Registrar of Vital Statistics. They are often used in transactions involving international document exchange, including adoption transactions. An Apostille is provided if the transaction involves a country that subscribes to the Hague Treaty.

When making a request, you must submit the original or certified copy of the document bearing the original notarization or certification by the public official, along with a cover letter indicating the name of the country in which the document is to be presented and whether the transaction involves an adoption. Remember that all vital records (birth, death and marriage) from January 1, 1901 forward, must be obtained from the NJ Department of Health, Bureau of Vital Statistics, 609.292.4087. Any vital records issued before January 1, 1901 must be obtained from the New Jersey State Archives. The Division of Revenue cannot attest to the signatures of registrars from municipal offices.

Fees:

Payment may be made by check, money order or credit card. Checks and money orders are payable to the Treasurer, State of New Jersey. If paying by credit card, be sure to include the account number, name as it appears on the card and the expiration date.

Service Options
Requests submitted by regular mail should be sent to the NJ Division of Revenue, Notary Unit, PO Box 452, Trenton, NJ 08646. Processing time for mail-in requests is typically 15 business days. This time frame is not guaranteed and may be longer based upon the number of requests received.

Expedited service is also available for an additional $15.00 fee per certificate. This service, which will ensure a processing time of 8 ½ business hours, may be requested either in person or by overnight courier service.

Please Note: All expedited work will be returned by regular mail unless other arrangements are made. Using regular mail for returning processed work may add several work days to the overall turnaround time for expedited transactions.  In light of this, customers may opt to have their work returned via express mail or courier service. If this option is selected, the work request must include a completed air bill showing the customer as the sender and bill-to party.

* Please do not use Express Mail from the United States Postal Service, as they do not deliver directly to State buildings. Requests submitted by way of courier service should be addressed to NJ Division of Revenue, 33 West State Street, 5th Floor, Trenton, NJ 08608-1214, Attention - Notary Unit.