Audit Submission for Non-Profit Grant Recipients

Audit requirements are determined by your agency’s expenditures of State and/or Federal grant awards during your agency’s 12-month fiscal year. The links below provide guidance about the type of audit you must submit, based on the criteria established within these circular letters and referenced in your DCA grant agreement.

http://www.whitehouse.gov/sites/default/files/omb/assets/a133/a133_revised_2007.pdf

http://www.state.nj.us/infobank/circular/cir0404b.htm

Audit functions can only be performed by your Agency Authorized Official and Agency Administrator.

Submission Required

If your agency is required to submit periodic audits to DCA, an Audit task will appear on your Agency Authorized Official and Agency Administrator’s Task Lists when the audit submission is due.

If the DCA SAGE submission date for your audit has passed, your agency cannot submit a Grant Application or Financial Status Report (payment request) until your audit is received and approved by DCA.

Currently, the DCA SAGE Audit feature requires that you create your audit offline, forward it to DCA, and indicate in DCA SAGE whether you will upload, mail, or hand-deliver the audit to DCA.

To begin, at the Start Menu, under Task List: Actions Required―

· Click the hyperlink under Audits.

You will be taken to the View/Submit Audits page.

View/Submit Audit

You must forward your audit report (signed and dated by your independent CPA/Auditor) to DCA by uploading the file in SAGE or by mailing or hand delivering the paper version to the DCA office in Trenton.

At the View/Submit Audit page, from the drop down list in the Method of Submission field,

· Select—

– I will mailed this attachment

– I will hand delivered this attachment

– I will upload this attachments

· Click Submit

· Click OK at the Confirmation Box

After clicking Submit, you will be taken back to the View/Submit Audits screen, showing the status of your Existing Audits.

Once submitted, the audit requirement will no longer appear on the Agency Authorized Official and Agency Administrator’s Task Lists.

Forwarding the Audit Report to DCA

Audit reports submitted to DCA must be signed and dated by your independent CPA/Auditor.

Mail or Hand Delivery

NJ Department of Community Affairs

Office of Auditing, 8^th Floor

101 S. Broad Street

PO Box 800

Trenton, NJ 08625-0800

Upload

· Scan the signed copy of your audit report

· Save it as an Adobe PDF file

Note: Microsoft Office 2010 includes a "Save As PDF" feature which allows you to create PDFs from your Microsoft Word or Excel documents, even if you don't have Adobe Acrobat.

· Click the Browse button on the right side of the Audit Report File field

· Find and select the file in your computer system

· Click OK

Approval

To check on the approval of your submitted audit, at the Start Menu, under Quick Links—

· Click on the View Audit Log link

You will be brought to the View/Submit Audits page, where you can see the status of your Audit.

https://njdcasage.state.nj.us/