Application Checklist

Application Checklist

Applications for the second round of the Small Landlord Emergency Grant (SLEG) Program are now closed.  

Applications will be reviewed in a computer-randomized order to give each application an equal chance of being funded. Applications will be evaluated for eligibility and completeness. You will be able to check the status of your application through the application portal. If your grant application has been conditionally approved by NJHMFA reviewers, you will be notified through the application portal and alerted by email.

This Application Checklist will guide you through the information and materials you’ll need to prepare and submit your SLEG application(s). Applications will be evaluated for eligibility and completeness.

Want to talk to a SLEG Program Representative?
Email with your name and application number.

You will be required to create an account on the SLEG application platform using a valid email address. To register, you should use an email account to which you have regular access, since NJHMFA staff will exclusively use the platform to communicate with you. After creating an account, you may create and submit an application for your rental property. If you have multiple eligible properties, you will need to submit a separate application for each property, but each application may be submitted under the same accounted that you first registered.

Each application requires several pieces of information, including but not limited to: 

    • Your name. The name of the applicant must match the name of the Primary Property Owner on record in NJDCA’s Registration Inspection Management System (RIMS), otherwise your application may be subject to denial.
    • Your Taxpayer Identification Number (TIN). If you are an individual, please enter your nine-digit Social Security Number. If you are a business entity, please refer to pages 4-5 on the IRS Form W-9 to find the appropriate Taxpayer Identification Number (SSN or EIN) to enter here.
    • Details about the rental property, including the property address on record in the NJDCA RIMS system.
    • A financial accounting of the property’s rent revenue in the four-month period immediate before the COVID-19 outbreak (December 2019 – March 2020) and the four-month period immediately after the COVID-19 outbreak (April 2020 – July 2020).

You must provide three forms of documentation to verify the information provided:

  • W-9 tax form
    • For each rental property, you must upload a completed W-9 tax form which lists the tax identification number used for the rental property. This form can be found on the IRS website.
    • The tax identification number must be filled in on this form in order for NJHMFA to confirm that there are no outstanding tax liabilities with the State of New Jersey. 
    • The tax identification number is the number that has been used when reporting this rental property’s income for federal and/or New Jersey income tax purposes. The tax identification number might be either a person’s Social Security Number or a business’s Employer Identification Number, depending on the rental property’s prior history of tax reporting. Please consult the income tax records for this rental property. 
  • Bank statement(s) or other proof of transaction.
    • Bank statements, or other financial transaction statements, such as monetary transfers through applications such as Venmo or Zelle, must account for the time periods pre- and post-COVID outbreak: December 2019 to March 2020 and April to July 2020.
    • Statements should clearly demonstrate a loss in rental revenue between these two time periods by showing payments in the first period and non- or reduced payment in the second period.
    • You are encouraged to annotate your bank statements to ensure that NJHMFA reviewers can see when revenue reductions occurred and which units in the property were affected.
    • In the event an applicant has accepted cash payments from tenants, it is strongly recommended that the applicant complete the letter provided and submit with their application. Applicant should provide any and all additional documentation of the cash payments (if available). Submission of the letter and supplemental documentation will be reviewed by SLEG program staff. Submission of such information does not guarantee that the application will be approved.
  • Lease(s).
    • You must upload a current, executed lease for each COVID-impacted unit you list in your application, with the charged rent clearly listed.
    • If your COVID-impacted unit(s) experienced a change in tenancy between December 2019 and July 2020, you must include all leases that were executed during this time period.
    • Make sure each lease you upload is signed and dated by the landlord and tenant. Each lease should have the length of the lease clearly stated (e.g., "month-to-month," "12 months/1 year," "24 months/2 years.") Each lease should also have the rent charged per month clearly stated. If your leases do not include this information, your application may be subject to denial.

If your grant application gets conditionally approved by NJHMFA reviewers, you will be notified through the application portal and alerted by email. At this point, you will need to provide NJHMFA: 

  • Your bank name and address
  • Your bank’s routing number (ABA number)
  • Your bank account number and the name of the account

You can find these numbers on the bottom of your checks. The first set of numbers is the bank’s routing number and the second set is your account number. Please include all leading zeros.

Supporting documentation for your banking details, such as a cancelled check or confirmation/letter from your bank stating this information will also be required at this time.

You will have five business days from notification of conditional approval to enter your banking details into the application portal. If you fail to upload your details to the portal within this timeframe, you may forfeit the opportunity to receive your award.