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NJ DCF Logo with reverse copy

 

New Jersey Department of Children and Families Policy Manual

 

Manual:

CP&P

Child Protection and Permanency

Effective

Date: 2-5-2018

Volume:

X

Forms

Chapter:

A

Forms

Revised Date: 4-1-2019

Subchapter:

1

Forms

Issuance:

9.30

CP&P Form 9-30, Notification Letter to Parent, Guardian or Caregiver and Alleged Perpetrator, If Child Abuse/Neglect is UNFOUNDED – with Frequently Asked Questions

 

Click here to view, print, or complete CP&P Form 9-30.

 

Click here to view, print, or complete CP&P Form 9-30(S).

 

Click here to view or print the ATTACHMENT (confidentiality law, N.J.S.A. 9:6-8.10a, as amended), Reports and Information of Child Abuse Reports, for the English and Spanish versions of the Form.

 

Note: The ATTACHMENT is not translated into Spanish to avoid potential misinterpretation of State law.

 

WHEN TO USE IT

 

This letter is sent to the parent, guardian, or caregiver and the alleged perpetrator when a protective services investigation has been completed and the level of findings in the Investigation Summary, DCF Form 2-1, completed in NJ SPIRIT, is "child abuse/neglect Unfounded."

 

The purpose of this letter is to:

 

      Provide the parent/guardian/caregiver and alleged perpetrator with an official notification of the results of a protective services investigation - Unfounded;

      Inform the parent/guardian/caregiver and alleged perpetrator about expunction of records associated with Unfounded reports; and

      Inform the parent/guardian/caregiver whether the Division will be providing further services to the child and his or her family.

 

HOW TO USE IT

 

This letter is prepared by the investigating Worker and signed by the Worker and the investigating Worker's Supervisor.

 

Note: Copy and paste individual allegations from CP&P Form 9-28ATT2, Allegation Based System, Indicators of Harm – Spanish Translations, where indicated, to complete the Spanish version of the form.

 

After entering information the text box fields in the CP&P Form 9-30(S), take out all parentheses, all options not used, and all English language prompts.

 

When preparing individual letters, use Local Office letterhead.

 

TIPS FOR COMPLETING THE FORM

 

The Worker:

 

1.   Enters the information listed below in the opening section of the letter:

o   the date the letter is being prepared,

o   the parent's/guardian's/caregiver's name and address, or the alleged perpetrator's name and address, as appropriate. 

2.   Enter the following information, after "Re:"

o   each alleged child victim's name;

o   the NJ SPIRIT case identification number);

o   the NJ SPIRIT investigation number.

3.   Enters the parent's/guardian's/caregiver's or alleged perpetrator's name in the salutation portion of the letter opposite the word “Dear.”

4.   Enters the information listed below in the first paragraph of the letter:

o   enters the date the Division (SCR) received the allegation/CPS report,

o   enters the name of the CP&P Local Office that was assigned the report for investigation,

o   enters each child victim's name,

o   selects “abused,” “neglected,” or “abused and neglected,” based on the Screening Report (DCF Form 1-1), completed by SCR.

5.   Indicates whether or not the Division will be providing further services to the child and his or her family in the third paragraph by:

o   selecting will or will not,

o   entering the child(ren)'s name(s), and

o   selecting his, her, their, or your.

6.   Enters the information listed below in the closing of the letter:

o   his or her name, and

o   his or her Supervisor’s name.

 

The Worker and the Worker's Supervisor sign and send a completed letter to the parent/guardian/caregiver and the alleged perpetrator no later than ten (10) days from the date upon which the finding determination of Unfounded was made, pursuant to N.J.A.C. 3A:10-7.6(b). The following exceptions apply, pursuant to N.J.A.C. 3A:10-7.6(a), as long as a delay in notice does not appear to put the alleged child victim(s) or other children at risk:

 

      Delay notice, if law enforcement is also investigating the allegation, when notice may impede the criminal investigation; or

      Delay notification when the Deputy Attorney General has determined that notification would impede litigation.

 

See CP&P-II-C-6-300.

 

DISTRIBUTION

 

Important: Mail the letter on the date it is signed.

 

Original          -

Parent/Guardian/Caregiver

Original          -         

Alleged Perpetrator

Original          -         

Case Record