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NJ DCF Logo with reverse copy

 

New Jersey Department of Children and Families Policy Manual

 

Manual:

CP&P

Child Protection and Permanency

Effective

Date:

Volume:

X

Forms

Chapter:

A

Forms

9-17-2007

Subchapter:

1

Forms

Issuance:

R.OA

Request for Official Reception Authorization

 

Click here to view or print the Request for Official Reception Authorization.

 

WHEN TO USE IT

 

This form is used when seeking authorization for official reception reimbursement. See CP&P-IX-F-1-700, Travel Regulations.

 

HOW TO USE IT

 

      Submit the Request for Official Reception Form to the DCF, Office of Accounting 30 working days prior to the date of the event.

      Thoroughly complete the form with all necessary justifications, verifications, and backup materials related to the event. This form must be typed.

      All requests are subject to review and approval by the Department of Children and Families.

      The Department of Treasury's approval is required when the total cost exceeds $5,000 and/or more than five staff are scheduled for the same event.

 

TIPS FOR COMPLETING THE FORM

 

      Part A, General Information: Give specific details regarding the reason for travel or nature of Official Reception in the large box provided. Attach additional information if needed.

      The following information must be included on the form to support the official reception request:

-       the purpose for conducting the official reception

-       the make-up of the group invited to the reception, including the number of employees attending the event

-       a complete breakdown of all costs including meals, refreshments, room rental charges, honorariums, etc. Attach proposed contract from the conference, banquet, or hotel facility, if applicable

-       any other information or justification that will demonstrate the benefit to the Division from the function

      The original form should have all the necessary documentation and, if required, other forms attached such as Form RT.2, Request for Travel Exception, Request for Approval for Attendance at Event.

 

DISTRIBUTION

Original          -     

DCF, Office of Accounting

Copy             - 

Employee