New Jersey Department of Education

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NJSMART and English language Learners (ELLs) Frequently Asked Questions

  1. How does NJSMART database collect date of entry into a Bilingual/ESL program?
    The New Jersey Department of Education’s NJ SMART data transfer and reporting site collects ELLIdentificationDate (the year, month, and day on which a student is identified by the district as being in need of language assistance services and/or a program based on multiple criteria as defined by N.J.A.C. 6A:15-1.10). This includes students being served in a language assistance program as well as students whose parents have refused language assistance program services. Please see New Jersey Entry and Exit Guidance May 2021
    The New Jersey Department of Education’s NJ SMART  data transfer and reporting site collects ELLIdentificationDate (the year, month, and day on which a student is identified by the district as being in need of language assistance services and/or a program based on multiple criteria as defined by N.J.A.C. 6A:15-1.10). This includes students being served in a language assistance program as well as students whose parents have refused language assistance program services.<-->
  1. How does NJSMART collect date of exit from a bilingual/ESL program?
    NJSMART collects ELLExitDate (the year, month, and day on which a student successfully completes a language assistance program or is determined to no longer be in need of language assistance services and/or a program based on multiple criteria as defined by N.J.A.C. 6A:15-1.10). The field is mandatory for all students who have successfully completed a language assistance program or have been determined no longer to need language assistance services and/or a program as defined in the New Jersey Entry and Exit Guidance May 2021
  1. How are students whose parents have refused Bilingual/ESL program services (Refusals) and their subsequent exit date for ELL status captured?
    The initial refusal will be captured as of October 15, 2021 SID Submission in the ELLExitDate as REFUSED. The field only accepts a valid date that is AFTER the ELLIdentificationDate or the word REFUSED. You may find further information in the NJSMART SID Management Student Data Handbook v7.1 December, 2020 located at NJSMART SID Management Student Handbook
  1. How do districts obtain information on a student who attended another school district in NJ?
    Districts need to work with their administration and get access to NJSMART in the district they are in. If a student is now enrolled in their district, they can look at historical data from the student’s former district. However, they cannot access student data for any student who is not associated with the district they are in.
  1. How are former ELLs tracked after exit?
    This data element is calculated based on the ELLExitDate and is captured on NJELL Status (F1-F4). This value should be tracked by the district’s Student Information System (SIS) in the district.
  1. How can an individual bring up an actual student’s record to show how his or her data is viewed in the NJSMART system?
    An individual student’s record contains the ELLIdentificationDate and ELLExitDate as well as the ACCESS for ELLs test results in district reports in NJSMART. District personnel need to receive access to NJSMART student data from the Homeroom Web User Administrator (WUA). You may find further information in the NJSMART SID Management Student Data Handbook v7.1 December, 2020 located at NJSMART SID Management Student Handbook

Please contact the NJ SMART Helpdesk at 1-800-254-0295 or e-mail them at njsmart@pcgus.com. You may also find resources for NJSMART at https://www.njsmart.org/njr/index.  You may also find FAQs at SID Management FAQs.