New Jersey Department of Education

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District Support Portal

Data Submissions Calendar for SY 2019-20

Submissions Calendar School Year 2019-20 (Download Excel spreadsheet)

Application Description Open Date Close Date Access
 CDS County District School Information System 3/16/2020 4/30/2020 Homeroom
AchieveNJ Data Converted NJ SMART data cards for districts Year round No close Homeroom
APSSD APSSD Budget and Audit System Budget -1/2019
Audit - 9/2019
Budget - 3/2019
Audit - 11/10/19
Homeroom
ASPS Annual School Planning System Year round No close Homeroom
ASSA Application for State School Aid 11/2/2019 12/3/2019 Homeroom
AudSum Audit Summary Online 9/26/2019 12/6/2019 Homeroom
Bilingual Bilingual Waiver Request Submission 5/1/2020 6/30/2020 Homeroom
Budget 2020 – 2021 Budget Statement Software 1/22/2020 See election calendar Homeroom
CAFR Repository Application for the Electronic Upload of Comprehensive Annual Financial Report Submission Package Year round 9/30/2020 Homeroom
Ch 192-193 Report of Nonpublic Auxiliary and Handicapped Services 9/10/2019 11/4/2019 Homeroom
CHE Charter School Enrollment System 9/1/2019 6/1/2019 Homeroom
CSSD County Special Services Districts Tuition System 7/1/2019 6/5/2020 Homeroom
CTE (Secondary and Adult) Secondary Districts with State Approved Secondary Career and Technical Education Programs and Adult Perkins Eligible CTE Programs 2/1/2020 10/1/2020 Homeroom
CTEDMS Career and Technical Education Data Management System Year round No close Homeroom
DSDC Debt Service Data Collection 9/10/2019 10/8/2019 Homeroom
edConnectNJ Instructional Improvement System Additional Data Loading Year round No close Homeroom
EEDS Emergency Disaster Preparedness and Reporting System Year round No close Homeroom
ELP Data ESEA ELP Student Data 11/1/2019   Homeroom
EIS - part 1 Evaluation Information System (replaces ESCT) 7/9/2019-Data Submission
8/9/2019 -Data Submission
Homeroom
EIS - part 2 Evaluation Information System (replaces ESCT) Mid November-Certification Mid December-Certification Homeroom
ESEA Allocation Notices ESEA Consolidated Subgrant Application Year round No close Homeroom
EWEG Grants: IDEA, NCLB, Perkins, and Discretionary Year round No close Homeroom
EXAID Application for Special Education Extraordinary Aid mid-April mid-May Homeroom
Exemplary Educator Exemplary Secondary Educatory Recognition Program 2/1/2020 4/1/2020 Homeroom
FICA Social Security Contributions Year round No close Homeroom
GEOY Governor’s Educator of the Year Program 10/1/2019 2/28/2020 Homeroom
HIB-Grades School Self-Assessment for Determining Harassment, Intimidation and Bullying June-19 10/31/2019 Homeroom
Indirect Cost Rate Notification Indirect Cost Rate Notification Reports 2017-2018 Year round No close Homeroom
Nonpublic Enrollment Nonpublic Enrollment and Approved Private Schools for Students with Disabilities Program Enrollment 10/15/2019 12/1/2019 Homeroom
NPAC for ESEA Nonpublic Affirmation of Consultation for ESEA Applicants Year round No close Homeroom
NPCR Nonpublic Project Completion Reports (Nursing, Textbook and Technology Included) 8/27/2019 10/15/2019 Homeroom
PARS21 21st CCLC and EvenStart Program Activity Review System Year round No close Homeroom
PERKINS Preliminary FY 18 Perkins Secondary and postsecondary Grant Allocations Year round No close Homeroom
PERKINS Performance FY 18 Perkins Secondary and postsecondary Performance Reports Year round No close Homeroom
PLRMS Provisional Licensure Registration Management System Year round No close Homeroom
NJQSAC DPR (formerly QSAC SOA & DPR) Statement of Assurance and District Performance Review 10/1/2019 6/30,2020 Homeroom
School Aid School Aid Payments and Notices Year round Year round Homeroom
School Application Folders Title I, Part A Schoolwide Application Process – Electronic Uploads Year round Year round Homeroom
School Register Summary 2017 – 2018 School Register Summary (SRS) 6/7/2019 8/2/2019 Homeroom
Seal of Biliteracy Seal of Biliteracy – Electronic Upload 1//2020 2/28/2020 Homeroom
SEC School Ethics Commission List of School Officials 5/15/2019
1/1/2020
11/15/2019
5/15/2020
Homeroom
SFEA Application State Facilities Education Act - State Agencies Only 10/1/2019 12/13/2019 Homeroom
SSDS Student Safety Data System 11/1/2019 8/10/2020 Homeroom
State Facilities State Facilities Enrollment Count 10/10/2019 1/10/2019 Homeroom
State Responsible Homeless Tuition Tuition Reimbursement for State-Responsible Homeless Children and Youth 5/15/2020 6/17/2020 Homeroom
Choice Supplemental Enrollment Part 1 SY 19-20 Supplemental Choice Enrollment Collection (district data entry to calculate FY20 choice enrollment maximum)  12/2/2019 12/9/2019 Homeroom
Choice Supplemental Enrollment Part 2 SY 19-20 Supplemental Choice Enrollment Collection (district data entry finalizes choce student enrollment for the FY2019-20 school year)  1/2/2020 1/23/2020 Homeroom
SWPMS NJDOE Title I Schoolwide Plan Management System Year round No close Homeroom
Transportation - Accident Reports Preliminary School Bus Accident Report Year round No close Homeroom
Transportation (DRTRS) District Report of Transported Resident Students 9/10/2019 11/15/2019 Homeroom
Transportation Nonpublic Routes Nonpublic Route Verification Reports 5/11/2020 6/5/2020 Homeroom
VEDS (College Data Collection) This is for Colleges that have State approved CTE Programs 4/1/2020 7/31/2020 Homeroom
Course Roster Submission Practice 4/13/2020 6/30/2020 NJ SMART
Course Roster Submission Official Submission 7/6/2020 8/3/2020 NJ SMART
CTE Submission Practice 4/13/2020 6/30/2020 NJ SMART
CTE Submission Official Submission 7/6/2020 8/3/2020 NJ SMART
Graduation Appeals Submission Graduation Appeals 9/16/2019 10/4/2019 NJ SMART
Inactive Summer Graduates Deadline Deadline 8/31/2019 NJ SMART
SID Management Fall Collection Student Identification 8/5/2019 10/15/2019 NJ SMART
SID Management EOY Student Identification 10/18/2019 6/30/2020 NJ SMART
SID Management EOY Grad Data Student Identification 7/6/2020 8/3/2020 NJ SMART
SMID Management Fall Collection Staff Member Identification 8/5/2019 10/15/2019 NJ SMART
SMID Management EOY Collection Staff Member Identification 10/19/2018 6/28/2019 NJ SMART
SMID Management EOY Post June 30 Staff Member Identification 6/6/2020 8/3/2020 NJ SMART
Special Education Submission Local Data Mart 8/5/2019 10/15/2019 NJ SMART
Special Education Submission Official Submission 10/18/2019 11/14/2019 NJ SMART
Special Education Submission Local Data Mart 11/18/2019 8/3/2020 NJ SMART
Staff Submission Practice 8/5/2019 10/15/2019 NJ SMART
Staff Submission Official Submission 10/18/2019 11/21/2019 NJ SMART
State Assessment Registration Submission Official Submission 10/18/2019 12/2/2019 NJ SMART
State Submission Local Data Mart 8/5/2019 10/15/2019 NJ SMART
State Submission Fall Official Submission 10/18/2019 11/14/2019 NJ SMART
State Submission Local Data Mart 11/18/2019 6/30/2020 NJ SMART
State Submission  EOY Official Submission 7/6/2020 8/3/2020 NJ SMART
Performance Reports   10/18/2019 11/21/2019 NJ SMART