Bureau of Housing Inspection – Conduct an Inspection

To get to your Inspection Task List—

● In My Workspace, click Inspection To-Do List.

Your Inspection To-Do List will display all of the inspection tasks assigned to you that are due within 30 days.

● OPTIONAL: To filter the list (to make it shorter and more manageable)—

– Enter and/or select criteria.

– Click Filter Results.

● For information about what needs to be inspected at the property, click the View Inspection Details icon for the desired task

● At the Inspection Task Details screen, click the View In Progress button to see if any inspections are currently being conducted at the property.

● Click Return to get back to the Inspection To-Do List.

● Click the Conduct Inspection icon (far right of the row) for the desired task.

● In the In Progress/Pending Inspections screen, click the radio button to select the desired property (Program Interest).

● To verify and/or change Registration information, click the Update Registration button.

● Review and change (if necessary)—

– Buildings

– Units in a building

– Contacts

(If the ownership has changed, stop this procedure and process a Transfer Registration.)

● If you have modified the registration information, click Record Results at the bottom of the Property Information screen.

● At the Recorded Inspection Results - Task Summary Information screen, click the Record Results button.

● You may want to narrow down the inspection tasks at the facility to a specific building, floor, etc.

– Select criteria to filter the inspection list.

– Click Filter.

● To write a violation against a subject item (or a group of subject items with the same violation)—

– Select its radio button (or select the radio buttons of all the subject items with the same violation)

– Choose Violation in the Subject Item Status pull down list at the bottom left of the screen.

● Click Continue.

● In the Record Inspection Results - Record Requirements and Corrective Actions screen—

– Identify the type of violation

– Click Search.

● Select the appropriate Requirement from the search results by clicking its radio button .

● Select the appropriate Corrective Action.

● Click Continue.

● Enter the appropriate Violation Details.

● Click Record Result.

You will be brought back to the Recorded Inspection Results, Task Summary Information screen.

● Follow the directions above to record additional violations.

● To record "No Violations" for subject items, select the appropriate radio button(s).

● Change the subject items' status to No Violations.

● Click Continue.

Attachments

● If you don’t need to upload any documents, click Continue and skip this step.

● To upload (attach) documents—

– Enter the Attachment Name and other relevant information.

– Click Browse on the Attachment Upload screen.

– When the File Upload window opens up, select the desired document.

– Click Open.

– Click Upload on the Attachment Upload screen.

● When you have uploaded all the desired documents, click Save.

● When all subject items have been inspected, click Continue.

● On the Record Inspection Results - Identify Subject Items screen, enter the inspection start and end dates and times.

● Click Continue.

● Review the inspected results on the Lead Inspector Review page.

● When you have verified all results, click Continue.

● Click the Certification Ribbon to certify the results. At this point, the inspection results cannot be changed.

● Enter your certification PIN on the Certification screen

● Click Certify.

● Click Continue.

● Review the submission details Submittal Confirmation screen and click Return.

You will be brought back to the Inspection To-Do List.

Contact the DCA RIMS Help Desk.