Agency Information

The Agency Information page in DCA SAGE provides fundamental information about your organization to the Department of Community Affairs. You can initiate and work on a grant application before your Agency Information Update is approved, but you will not be able to submit the application until your Agency Information Update has been received and approved by DCA.

After DCA has received, reviewed, and approved your Agency Information Update, you may be asked to submit specific documentation about your organization.

Each year, you will be required to renew your Agency Information Update to verify your information and make changes, if necessary. DCA SAGE will post a notice on your Agency Authorized Official and Agency Administrator’s Task Lists when it’s time to submit the renewal.

If your Agency information changes during the year (before your annual update is due), submit a new Agency Information Update immediately.

Initial Agency Information Update

After you register to use SAGE you will be required to submit more detailed information about your agency to DCA in electronic and possibly hard copy format.

You may not submit a Grant Application or Financial Status Report (payment request) until your Agency Information Update has been received and approved by DCA.

A message at the top of the Agency Authorized Official and Agency Administrator’s Task Lists will say—Agency Information Update Submission Required.

Agency Information Update Procedure

· Select the Click here to create an Agency Information Update hyperlink

This will take you to the Search Agency Information Updates screen

· Do not Search! Click the Create Update button

You will be brought to the Agency Information Update screen

Agency Information

· Click the Edit button

· Enter or edit your agency’s information in the appropriate fields or select choices from the pull down lists

· In the Type field, select the classification that best describes your organization. You may choose more than one Type by holding down the Ctrl key and selecting from the drop down list

Your NJ Legislative District field will be automatically populated from the Service Areas information you provide (Federal regulations require all recipients of federally funded grants to provide their federal congressional districts)

· In the Agency Information form, select your congressional district from the pull down list.

If you don’t know your congressional district, Save your Agency Information and go to http://www.congress.org/congressorg/directory/congdir.tt?action=myreps_form. Enter your zip plus four to search for your legislators. The congressional district number will be included in the results.

· Enter your DUNS number in the field. (Federal regulations require all recipients of federally funded grants to provide their DUNS numbers.) If you do not have a DUNS number, or don’t know your DUNS number, click the hyperlink to find or obtain your DUNS number.

· Use the pull down lists to select names from the Agency Contacts you previously created to populate the Executive Director and Financial Officer fields.

If you do not have the required names in the drop down list, click Save, leave the Agency Information Update function, and go to Agency Contacts. Add the appropriate names to your Agency Contacts list, go back to creating your Agency Information Update, and select the appropriate Contacts.

· When you get to the Certificate of Corporation field, choose one of the three selections—

– I will/have mailed this attachment

– I assert that this attachment does not apply

– Agency has received grants from DCA; attachment already on file

· If you selected “I will/have mailed this attachment,” send your Certificate of Corporation to—

State of New Jersey

Department of Community Affairs

Attn: Grant Services

PO Box 800

Trenton, NJ 08625-0800

· Complete the page and Save

Service Areas

In this section, indicate the areas (counties and/or municipalities) that your agency serves as a whole.

· Click on Service Areas

Counties

If your organization serves a whole county or counties—

· Use the top box, Areas Benefiting - Entire Counties Or Entire State (NJ)

· Select the county or counties* that will benefit

· Click Add

Note: If you serve a whole county or counties, but also serve one or several municipalities in other counties, complete this section to name the Counties and then go to Municipalities and select the additional municipalities.

State

If your organization serves the entire State of NJ—

· Use the top box, Areas Benefiting - Entire Counties Or Entire State (NJ)

· Scroll down to the bottom of the Counties list and select 2200: State Wide (NJ)

· Click Add

*Use Ctrl click to select several counties at the same time

Municipalities

If your organization serves one or more municipalities (not a whole county)¾

· Use the bottom box, Areas Benefiting - Individual Municipalities

· Select the County where your organization is located from the drop-down list and click List

A second drop-down list will display all of the municipalities in the selected County

· Select the municipality or municipalities* that will benefit from this program

· Click Add

*Use Ctrl click to select several municipalities at the same time

Submitting the Agency Information Update

Only the Agency Authorized Official or Agency Administrator can submit an Agency Information Update.

· Click Submit Update

Modifications Required

If DCA Grant Services needs additional or corrected information for your Agency Information Update, the Agency Authorized Official and Agency Administrator(s) will receive notices on their Task Lists that say Agency Information Update, Modifications Required.

· Click the Submission Required hyperlink

This will bring you directly to the Agency Information Update screen

· Click the Comments tab to see what needs to be changed or added

· Follow the same procedures as if this were your initial Agency Information Update

· Be sure to Save each page you change

In Service Areas, if you need to delete a county or town—

· Click the selection box for the county or town

· Click the Delete button

You may add your own comments to those made by the reviewers.

· Click on the Comments tab

· Click the Add button

· Type your comments into the text field

· Save

When you have completed the required modifications—

· Click Submit Update

Annual Agency Information Update

Every agency registered in SAGE is required to update their Agency Information annually. A message at the top of the Agency Authorized Official and Agency Administrator’s Task Lists will say—Agency Information Update, Submission Required.

· Click the hyperlink Click here to create an updated Agency Information Update

· Follow the same procedures as if this were your Initial Agency Information Update (see above) and revise any information that has changed since your previous Update

If your information has not changed since last year, you still need to complete the steps below.

· Click Edit

· Click Save

· Click Submit Update

Mid-year changes to your Agency Information Update

If your agency information changes (phone numbers, address, etc.) between annual updates, notify DCA by submitting a revised Agency Information Update.

At the Agency Authorized Official or Agency Administrator’s Start Menu, in Quick Links—

· Click View All Agency Information Updates.

This will take you to the Search Agency Information Updates screen

· Do not Search! Click the Create Update button

You will be brought to the Agency Information Update page

· Click Edit

· Revise the information that has changed since your previous Update

· Click Save

· Click Submit Update

https://njdcasage.state.nj.us/