In accordance with N.J.A.C. 1:26-1.4, 2A.9 (g), the disbursement
of funds from a Sanitary Landfill Escrow Account must be authorized
by the Department in advance and is payable on a reimbursable
basis.
The following forms and documents are required for the withdrawal
of funds:
SFA-004, Request
for Escrow Funds
The Owner/Operator of the landfill should sign this form
P .E. Certification Statement
A licensed New Jersey Professional Engineer must sign this form.
The above forms are designed for closure and post-closure activities;
however, the language may be changed to reflect environmental
improvements.
Requests for the disbursement of escrow funds must be sent
in duplicate to the attention of Howard Reading at the above
address. The first request should be identified as X 05-1. The
"X" indicates the name of the landfill. The "05"
indicates the calendar year in which the request is filed. The
"1" indicates the first request filed. Subsequent
requests should continue in numerical order changing with the
calendar year. For example, if the last request in 2004 is ABC
Landfill 04-7, than the first request in 2005 is ABC Landfill
05-8.
Upon approval by the Department, the Escrow Agent is provided
with written authorization to disburse funds from the Escrow
Account. A copy of the Department's authorization is sent to
the landfill Owner/Operator.
Requests for the disbursement of escrow funds should be submitted
in packages; not as individual invoices or in very small amounts,
but at logical intervals (monthly is suggested) in reasonable
amounts. Notwithstanding any deficiencies found with the request,
the Department will make every effort to complete processing
within sixty days from the date the request is received.
Requests must include the above form and certification and
be supported by invoices for the materials, supplies, labor,
equipment and related costs referred to therein.
Pursuant to N.J.S.A. 48:3-7.1, costs incurred under contracts
between public utilities and corporations, or persons owning
or controlling utility stock, shall not be acceptable for reimbursement
until the contract is approved in writing by the Department.
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