New Jersey Department of Education

Information on
Novel Coronavirus

Have questions about COVID-19?
The NJ Poison Control Center and 211 have partnered with the State to provide information to the public on COVID-19:
Call: 2-1-1 for general information (24/7) or 1-800-962-1253 for medical information (24/7)
Text: NJCOVID to 898-211
Visit covid19.nj.gov or nj.gov/health for additional information

Educator Evaluation During Extended School Closure as a Result of COVID-19

The following guidance provides a description of the New Jersey Department of Education’s (NJDOE) flexibilities and requirements for educator evaluation necessitated by the state mandated school closures caused by COVID-19. This guidance applies to all Teachers, Principals, Assistant Principals (APs), Vice Principals (VPs) and Other Certificated Staff for School Year (SY) 2019-20, and is differentiated for educators with a provisional certification, in the process of earning tenure, and on a corrective action plan (CAP). Districts have until the end of the 2019-20 school year to complete evaluations of educators that receive a summative rating for the year.

This emergency guidance is only relevant for SY 2019-20. The guiding principle is that the 2019-20 evaluation cycle was significantly disrupted, and the resulting lack of evidence for any required component should not negatively impact the overall integrity of an educator’s score.

Flexibility for All Tenured Educators in Good Standing

All tenured teachers, principals, APs, VPs and other certificated staff in good standing (defined as those whose previous year’s rating was Highly Effective or Effective) will be marked Not Evaluated (NE) for their summative rating, for local and state reporting purposes.

Flexibility to Complete Evaluations for Educators Who Must Receive a Summative Rating

Guidance for Completing Observations for Provisional Status Teachers and Nontenured Educators

Educators with a Provisional Certification

  1. Educators working under a provisional certification must receive a summative rating.
  2. The summative rating must be kept locally and entered into the Provisional Licensure Registration Management System (PLRMS) available in the NJDOE Homeroom.
  3. Educators with a provisional certification will earn a summative rating based on those observations completed by the date of each school district’s March 2020 closure and scored using the appropriate educator practice instrument. Pursuant to Executive Order (EO) 117, issued on April 7, 2020, no measures of student achievement will be included in the summative rating.
  4. There must be a minimum of two observations (if the district did not have two scored observations on this educator prior to the date of each school district’s March 2020 closure, please reach out to the NJDOE at edueval@doe.nj.gov).
  5. Educators with a provisional certification must receive a summary conference. This conference should be conducted remotely via a video conference if possible.

Nontenured Teachers, Principals, APs, VPs and Other Certificated Staff

  1. Nontenured educators must receive a summative rating and that rating must be recorded locally.
  2. Nontenured educators will earn a summative rating based only on observations completed by the date of each school district’s March 2020 closure and scored using the appropriate educator practice instrument. Pursuant to Executive Order 117, issued on April 7, 2020, no measures of student achievement will be included in the summative rating.
  3. There must be a minimum of two observations (if the district did not have two scored observations on this educator prior to prior to the date of each school district’s March 2020 closure, please reach out to the NJDOE at edueval@doe.nj.gov ).
  4. Nontenured educators must receive a summary conference. This should be conducted remotely via a video conference if possible.

Teachers, Principals, APs, VPs and Other Certificated Staff currently on a Corrective Action Plan (CAP)

  1. Chief School Administrators have the discretion to produce a summative rating for an educator currently on a CAP who had been progressing towards an Effective or Highly Effective rating (as shown by observation scores issued up to this point in the year) and who will be moved back into good standing by the issuance of a summative rating. Please apply the guidance provided for nontenured teachers to develop a summative rating for educators described here.
  2. All other educators on a CAP will receive a Not Evaluated (NE) rating for the 2019-2020 school year.
  3. Coaching should continue for the remainder of the 2019-2020 school year.
  4. The current CAP will be in place for the start of the 2020-2021 school year.
  5. At the start of SY 2020-2021, the educator and supervisor should collaboratively review the CAP and amend it to reflect the educator’s assignment and context.

Corrective Action Plans and Professional Development Plans During Extended School Closure as a Result of COVID-19

The following guidance provides a description of the New Jersey Department of Education’s (NJDOE) flexibilities and requirements for Professional Development Plans (PDPs) and Corrective Action Plans (CAPs) (N.J.A.C. 6A:9C-3.2 and 6A:10-2.5) as necessitated by the state mandated school closures caused by COVID-19.

  1. How should districts handle the 20 hours of required professional development for both those educators receiving a summative score, as well as those who are not?

    Current regulations require 20 hours of professional development and evidence of meeting that requirement as a part of their annual summary conference. Pursuant to changes in the regulations as a result of COVID-19, districts are not required to conduct summary conferences for tenured educators in good standing. Therefore, these educators will not be required to provide evidence for the school year (SY) 2019-20 and should be permitted to roll their hours into the SY 2020-21, bringing their total hours to 40 hours in SY 2020-21 (N.J.A.C. 6A:9C-4.4)  If educators have not completed their 20 hours in SY 2019-20, they will make those hours up in SY 2020-21. (For example, if educators have 14 hours for the current year, next year they will need 26 hours.)

    For teachers that need a summative rating, districts are reminded that NJDOE regulations support the inclusion of a broad range of activities in a teacher’s annual professional development requirements, potentially including a variety of qualifying experiences related to alternative methods of instruction that have been necessitated by the transition to remote learning. PDPs are considered living documents subject to change as circumstances require. Teachers, supervisors and administrators may want to consider the learning of new technologies, virtual instructional methods, peer supports and other collaborative efforts as professional development that count towards the 20 hours. Additionally, educators may also use the October 31 deadline for PDPs as a date to check in, update, and resubmit hours to their supervisors. This will ensure educators are on track with their professional development requirements.

 

  1. We have educators in our district currently on a CAP who will not receive a summative and will begin SY 20-21 on a CAP. How should school districts document educators’ progress on a CAP during extended school closure?

    Although these educators will not receive a summative rating, coaching should continue for the remainder of SY 2019-20. Coaching can be done via telephone or video communication. In addition, an end-of-year conference is still recommended for these educators. The current CAP will be in place for the start of SY 2020-21. At the start of SY 2020-21, the educator and supervisor should collaboratively review the CAP and amend it to reflect the educator’s assignment and context. See here for guidance on developing CAPs.

 

  1. Have the requirements changed for PDPS for the SY 2020-21?

    Nontenured Educators and Provisional Status Teachers receiving a Summative Score:

    • All PDP requirements pursuant to J.A.C. 6A:9C-4 remain in effect.

    Educators receiving a “Not Evaluated” (NE) rating for the 2019-20 school year:

    • At the end of the 2019-20 school year, educators receiving an NE can also begin creating a PDP for the 2020-21 school year.
    • In developing SY 20-21 PDPs, the following requirements should still be adhered to:
      • Teachers:
        • One goal can be a continuation of a 2019-20 goal linked to results from individual performance evaluations from SY 2018-19 or derived from SY 2019-20 observations completed prior to building closures.
        • One goal linked to SY 2020-21 district, school, team or individual goals
      • School Leaders:
        • One goal can be a continuation of a 2019-20 goal linked to results from individual performance evaluations from SY 18-19 results or derived from SY 19-20 observations completed prior to building closures.
        • Address SY 20-21 specific individual, school, or school district goals.
      • Individual PDPs for educators must be updated annually no later than October 31

 

  1. Is there anything else that should be considered in the development of PDPs and CAPs?
    • PDPs are considered living documents subject to change as circumstances require.
    • Developing PDPs should not deviate from previously mentioned expectations, however should include a broad range of activities when developing PDPs such as learning of new technologies, virtual instructional methods, peer supports and other collaborative efforts as professional development that count towards the 20 hours.
    • Educators’ PDPs must be revisited each year and be aligned with teachers’ needs identified through the evaluation, as well as other district, school or collaborative team goals.
    • The educator and supervisor should work together to develop the educator’s PDP or CAP using the components of professional development, the New Jersey Standards for Professional Learning, as well as the appropriate professional standards for teachers or school leaders.
    • The educator’s supervisor, supported by the school district administrator and district board of education, is responsible for ensuring that all educators receive the necessary opportunities, support and resources to engage in ongoing professional learning and to meet the goals of their PDPs and/or CAPs.

 

Frequently Asked Questions Regarding COVID-19 Flexibilities for School Year 2019-20

Contact Information

The NJDOE realizes we are in uncharted territory and additional questions are likely to arise. Please email questions to edueval@doe.nj.gov, and we will do our very best to provide an answer in a timely manner. In addition, your questions may assist in adding to this guidance as time moves on.

Page Last Updated: 06/04/2020 11:57:08

Back
to top