Governor Phil Murphy • Lt. Governor Tahesha Way

Refunds of State or Federal Aid to the New Jersey Department of Education

Districts must use the appropriate check voucher forms when submitting refunds of State or Federal Aid to the New Jersey Department of Education (NJDOE). Payments not accompanied by these forms will be returned.

  1. Name on Check: Enter the name of the organization that is sending the check. This could be your district or school, the Shared Services organization, or the Education Services Commission.
  2. Check Number: The check number of the check that is being mailed to the Division of Finance.
  3. Total Amount of Check: The total dollar amount of the check that is being mailed to the Division of Finance. This total may include refunds from multiple districts, programs, or school years.
  4. Date of Check: The date that the check was issued.
  5. Descriptions: If the check is for multiple districts, programs, projects/contracts, or fiscal/school years, complete a separate line for each.
  6. District: Enter the name of your school district or charter school
  7. County, LEA Code, & Recipient: Enter the state aid programs.
  8. Project #/Contract# (if applicable): The project or contract number of the program to which the payment applies.
  9. Fiscal Year or School Year: Enter the fiscal or school year to which the payment applies. For instance, if the refund is for unexpended 2024-25 Nonpublic Services then you must select "2024-25" as the Fiscal Year regardless of the current year.
  10. Amount: Enter the amount that applies to the specific program, district, and year. The sum of this column should equal "total amount of check" in Item #3 above.

Check Voucher for State Aid Refunds (fillable PDF)

Instructions

  • You may complete a check voucher for each check sent to the Division of Finance and Business Services.
  • If you are sending one check that is for more than ten districts, programs, or program years then use more than one check voucher.
  • Make all checks payable to: Treasurer, State of New Jersey
  • Mail the check and the form to:

    State Aid Refund
    New Jersey Department of Education
    Office of School Finance
    Division of Finance and Business Services
    PO Box 500
    Trenton, New Jersey 08625-0500

Check Voucher for Federal Aid Refunds (fillable PDF)

Instructions

  • You may complete a check voucher for each check sent to the Division of Finance and Business Services.
  • If you are sending one check that is for more than ten districts, programs, or program years then use more than one check voucher.
  • Federal Law Title 34 CFR 80.21(i) requires any interest earned by LEAs on federal dollars be promptly, but at least quarterly, returned to the United States Department of Education (USDOE) if the amount is in excess of $100. Agencies may keep interest amounts up to $100 per year for administrative expenses.
  • When returning interest payments to NJDOE follow the same procedure used when returning federal refunds.  To ensure proper posting of interest payments, in addition to including the project or contract number, identify the payment as "Federal Interest Returned."
  • Make all checks payable to: Treasurer, State of New Jersey
  • Mail the check and the form to:

    Federal Aid Refund
    New Jersey Department of Education
    Office of Budget And Accounting
    Division of Finance and Business Services
    PO Box 500
    Trenton, New Jersey 08625-0500

Refund Questions