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GUIDE FOR REQUESTING PUBLIC RECORD INFORMATION
Use the Service Table below to access our public information and records services. If you need more information about available services, consult the Service Matrix.

SERVICE TABLE

BUSINESS INFORMATION AND RECORDS
Business Registration Certificate
Used for: 1) public contracting, as proof of valid business registration with the New Jersey Division of Revenue;  and 2) compliance with Chapter 85, P.L. 2006, defined under N.J.S.A. 54A:7-1.2. (Un-incorporated constructioncontractors performing work in NJ or registered unincorporated contractors requesting proof of registration).

Status Report (Gateway Watch)
Lists registered agent, business addresses, filing date, date last annual report filed, officer/directors/managers and legal status (active, dissolved, merged, etc.)

Standing Certificates
Attest to the legal status of business entities such as corporations, and limited liability companies operating in New Jersey. These certificates are certified under the seal of the State Treasurer and serve as legal documents.

Copies of filed documents/information

Business Entity Photocopy Service

Business entity documents including certificates of formation/incorporation and amendments

 

Annual Report Transcript Service

Trade Names and State-level Trade/Service Marks (Gateway Watch) Provide basic information such as names, addresses and filing/registration dates.

Uniform Commercial Code Search and Copy

Information on UCC Filings (Debtor/secured party names and addresses, filing numbers, filing history, etc.)

Status Report (Gateway Watch)
(General Information, Not Certified)

  Certified Search

  Certified Search and Document Copy Work

  Document Copies Only

   

Collection Agency Bonds

Verification (Determine whether a bond is on file for a collection agency)

CAB Verification Service

Registrar of Vital Statistics – Formal Certification of Status
Superior Court Judges -  Formal Certification of Status
County Clerks -  Formal Certification of Status


SERVICE MATRIX
To use the matrix:
-Click on the applicable Request Category;
-Find the type of information or record desired by scrolling down the list under the chosen Request Category; and then
-Navigate up to the associated service option and click in the applicable column. *Please note that information contained in tax returns is confidential and not part of the public record.

SELECT A REQUEST CATEGORY:
Business Information and Records
Uniform Commercial Code
Notaries Public, including Certifications and Apostilles
Collection Agency Bonds

Service Options

REQUEST CATEGORY

Business Registration Certificate Status Report (Gateway Watch)
Certificates
(Certified)
Other
Short form standing Long form standing w/ officers & directors Long form standing  w/ charter documents
Business Records and Information            
Registration Status for All Businesses (For Proof of Registration for Public contracting and Certain Withholding Requirements)
X
 
 
 
 
 
General Business Status for Business Entities Only (For example, active, dissolved, cancelled, etc.)
 
X
X
X
X
 

Registered agent/address

 
X
X
X
X
 
Officers/Directors or Managers
 
X
 
X
 
 
Annual report- date of last filing
 
X
 
 
 
 
State of incorporation/formation
 
X
X
X
X
 
Annual report- outstanding reports
 
 
X
X
X
 
Business address-main
 
X
 
 
 
 
Business address-principal
 
X
 
 
 
 
Date of business entity amendments and changes
 
 
 
 
X
 
Date of incorporation, formation or authorization
 
X
X
X
X
 
Date of registration for tax/employer purposes
X
 
 
 
 
 
Incorporator
 
X
 
X
 
 
Incorporator w/ address
 
 
 
X
 
 
Copies of original business charter documents and amendments
-
-
-
-
-
Copies of Annual Reports
-
-
-
-
-
Trade Names and State-level Trade/Service Marks (Basic information such as names, addresses and filing/registration dates)
-
X
-
-
-
 
Information from tax returns including ownership details
-
-
-
-
-
Confidential
Back to top
 
 
 
 
 
 
Uniform Commercial Code
Status Report (General Information, Not Certified)
 
 
Information on UCC Filings (Debtor/secured party names and addresses, filing numbers, filing history, etc.)
X
X
X
-
 
 
Copies of UCC Filings
-
-
X
X
 
 
Back to top
 
 
 
 
 
 
Notaries Public and Selected Public Officials
 
 
 
 
 
Notaries Public – Formal Certification of Status
X
 
 
 
 
 
Registrar of Vital Statistics – Formal Certification of Status
X
 
 
 
 
 
Superior Court Judges -  Formal Certification of Status
X
 
 
 
 
 
County Clerks -  Formal Certification of Status
X
 
 
 
 
 
Notary – Verification (not certified)
-
-
-
-
-
Back to top
 
 
 
 
 
 
Collection Agency Bonds
 
 
 
 
 
 
Verification (Determine whether a bond is on file for a collection agency)
-
-
-
-
-
Back to top
 
 
 
 
 
 
Last Updated: Friday, 02/15/13


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