The policy to refund fees charged for filings and public record information
is as follows:
The formation of a business entity requires the submission of prescribed
documents, information and payment. If upon review of the formation documents
a filing is found deficient, the Division will reach out to the entity
via e-mail and the United States Postal Service in order to have the deficiency
corrected. If the deficiency is not corrected, the filing will be expunged
and the filing fee will be forfeited. This also applies to foreign entites
seeking authorization to do business in this state.
a business entity is formed or authorized to do business in New Jersey,
the formation fees are not subject to refund. To close the operation in
New Jersey, a business entity must be legally dissolved or cancelled depending
on the entity type. The forms, fees and instructions can be found on the
To dissolve, withdraw or cancel a business, you must submit the appropriate documentation along with all required fees for your type of business. A business must be in good standing before the dissolution, withdrawal or cancellation can be processed. If your business has been voided, you will need to reinstate the business. Once a request for dissolution or reinstatement is submitted, it can not be rescinded. All associated fees are non-refundable.
If an internet
status report is ordered and you close out or the system times out
before the report is displayed, you can call 609.984.6693 to determine
if the Division will fax a copy of the report. You will need the transaction
number that is displayed during the session.
you press the confirm/submit button more than once and are charged multiple
times for the same report, the Division will refund the excess fees. We
must be able to confirm that the order was for the same entity and that
the orders were placed in the same session.
Since Standing Certificates are certified under the hand and seal of the
State Treasurer, these documents must be signed and contain the Treasurer's
seal. For this reason, these certificates cannot be faxed.
order for a Standing Certificate generated from the online system cannot
be cancelled once the order is placed; these fees are non-refundable. If you press the confirm/submit
button more than once and are charged multiple times for the same report,
we will refund the excess fees. We must be able to confirm that the order
was for the same entity and that the orders were placed in the same session.
You will need to return the original certified copies to our office with
an explanatory cover letter.
Availabilities, Name Reservations, Name Registrations & Copy Work
requests are filed, they are not subject to a refund. If you feel you
have been incorrectly charged or if specific pages were missing, please
call the Customer Service Unit at 609.292.9292 and speak to a representative.
Code documents that are filed in error are not subject to refund. The
filer must file either a correction statement or a UCC3 amendment and
pay the appropriate statutory fee in accordance with New Jersey State
Statutes. (N.J.S.A. 12A-9)
are billed at the time of the order. The Certificates and copies are then
generated automatically and printed at our location. If you feel you have
been incorrectly charged or if specific pages were missing, please fax
a letter with the specifics to the UCC Unit at 609.984.6883. Please be
sure to include a return daytime telephone number.
Refund requests should
be addressed to NJ Division of Revenue, Bookkeeping Unit, P.O. Box 455,
Trenton, NJ 08625.
Please include the following with your refund request:
- the account number and the transaction
date for credit card transactions
- your credit
card statement for duplicate payments
- a copy of the notice if your transaction was rejected
- any details such as Session Number, Job Number, Order Number, amount
in question, if available