Official Site of The State of New Jersey

Document or Process

Responsibility

Dates*

Nonpublic School Consultations with School Districts
Complete the consultation form and submit it to the Executive County Superintendent by October 1.

Purpose: School districts are required to consult with the nonpublic schools located within their boundaries on each of the State and federally funded programs to which they are entitled. The consultations provide an opportunity to engage in timely and meaningful discussions about how best to meet the schools' needs.

School district (nonpublic schools should be proactive in setting up consultations)

By the end of March if there will be a change in the service provider for the upcoming school year. 

By the end of May if there will be no change in the service provider for the upcoming school year.

Nonpublic Enrollment Count Verification
Purpose: The Office of School Funding verifies with districts the enrollment counts submitted by the nonpublic schools in the previous Nonpublic Enrollment Report. 

NJDOE – Office of School Funding

April through June

Funding Statements for Nonpublic Schools — Nursing, Security, Technology and Textbooks** (located under SCHOOL AID in  NJDOE Homeroom)

Purpose: These statements indicate the funds allocated to each school district to provide services for nursing, security, technology, and textbooks, to the nonpublic schools within their boundaries.  School districts must inform their nonpublic schools of the funds allocated to them by end July.

School district

Mid-July

Funding Statements — Auxiliary and Handicapped Services (Chapters 192 and 193)** (see SCHOOL AID in the NJDOE Homeroom)

Purpose: These statements indicate the funding allocations for each school district to provide Chapters 192 and 193 services to the nonpublic school students within their boundaries.

School district

Mid-August

Additional funding for Auxiliary and Handicapped Services (Chapters 192 and193)** (located under ADDL on NJDOE Homeroom)

Purpose: Districts can request additional funding for Chapters 192 and 193 services when new students are approved for services and existing funding allocations do not cover them.

Note: The monthly availability/proration schedule for additional funding will be posted on the NJDOE Homeroom (see ADDL) in early August.

School district

Early August 
through late May

Report of Auxiliary and Handicapped Services  will be posted on the NJDOE Homeroom (see CH192-193)

Purpose: This is the report of the number of nonpublic school pupils provided Auxiliary Services (Chapter 192) and Handicapped Services (Chapter 193) as of the end of the prior fiscal year (June). The report includes the estimated costs of transportation and/or vehicular classroom maintenance required for nonpublic school pupils to receive services under Chapters 192 and 193. Data in this report will be used to determine the per service or per student rates for the next funding cycle.

District

Begins in mid-September
Closes in early November

Nonpublic Project Completion Report (see NPCR on NJDOE Homeroom)

Purpose: This report is used by school districts to account for the funding received and expenditures made for services for the reporting year.

School district

Opens mid-August
Closes mid-October

Nonpublic Enrollment Report (see Nonpublic Enrollment on NJDOE Homeroom).

Purpose: This report must be completed annually for a nonpublic school to receive state services for nursing, security, technology and textbooks and to receive federal entitlement grants in the next fiscal year.

Nonpublic School

Opens fall
Closes winter