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The New Jersey Electronic Environmental (E2) Reporting System is a web-based information system that allows the regulated community to electronically submit reports to the Department of Environmental Protection (NJDEP).

The E2 system provides an alternative to submitting hand-written or paper-based reports that is faster, more efficient, and requires less processing for the regulated community and the NJDEP.  As a fully operational electronic reporting system, all of the necessary legal, security, and electronic signature functionalities have been included to serve as a completely paperless reporting system.

 

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GETTING STARTED

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Private Well Testing Act (PWTA) Electronic Submittal Process

Step-by-step instructions for completing the registration process for a PWTA Laboratory

  1. The E2 Reporting System Laboratory Participation Package provides instructions for registering a Laboratory in E2, creating a NJDEP Online account and password, and obtaining a Personal Identification Number (PIN) used for certification of electronic submissions of laboratory data. Helpful hint - Once your laboratory has successful created an DEP on-line account, log onto to E-2 and complete your laboratory association and your request role and submit it to the DEP. This will assist with expediting the registration process.
  2. A Responsible Official at the laboratory must complete, sign, and submit Form E2-LAB-001: E2 Laboratory Registration Form. This form indicates the Laboratory’s intent to participate in the E2 program and identifies the individuals at the Laboratory who will have Administrator access to the E2 Reporting System. It is recommended that a minimum of two Administrators be identified at the level of Lab Manager and / or Quality Assurance Officer. The Responsible Official may also server as the Administrator.
  3. The Certifier for the Laboratory results must complete, sign, and submit Form E2-ESA-001: Electronic Signature Agreement. This document serves as a formal agreement between each PIN holder (Certifier) and the NJDEP regarding the responsibilities and use of their PIN. Form E2-ESA-001 must be signed by the Certifier for the Laboratory before a PIN will be issued for the user.
  4. The Laboratory Participation Package, Laboratory Registration Form, and Electronic Signature Agreement may be downloaded from the System Documentation portion of this web site.

PWTA Electronic Data deliverable (EDD) Manual

To help you get started, the PWTA Electronic Data deliverable (EDD) Manual (pdf) provides more detail concerning the creation of user accounts, the creation of user associations with a PWTA laboratory, and an overview of the electronic submission reporting process. The EDD Manual also provides the data Requirements for PWTA Laboratory Reports, including detail of the use of XML schema and files and MS Excel details that a Laboratory may want to share with its information technology professionals in order to prepare for making electronic submissions.

PWTA XML Schema and PWTA Excel Spreadsheet

Electronic Submittal Account Inactivation

If a Laboratory chooses to inactivate its electronic submittal account, it should notify the NJDEP Office of Quality Assurance in writing and agree upon an inactivation date, using the following process:

Submit Form E2-LAB-002: E2 Laboratory Inactivation Request Form to request inactivation of their E2 status.

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Drinking Water Reports

The Registration Process for a Laboratory

The E2 Reporting System Laboratory Participation Package provides instructions for registering a Laboratory in E2, creating a NJDEP Online account and password, and obtaining a Personal Identification Number (PIN) used for certification of electronic submissions of Laboratory reports on behalf of water systems.

A Responsible Official at the laboratory must complete, sign, and submit Form E2-LAB-001: E2 Laboratory Registration Form. This form indicates the Laboratory’s intent to participate in the E2 program and identifies the individuals at the Laboratory who will have Administrator access to the E2 Reporting System. It is recommended that a minimum of two Administrators be identified at the level of Lab Manager and/or Quality Assurance Officer. The Responsible Official may also serve as the Administrator.

The Certifier for the Laboratory results must complete, sign, and submit Form E2-ESA-001: Electronic Signature Agreement. This document serves as a formal agreement between each PIN holder (Certifier) and the NJDEP regarding the responsibilities and use of their PIN. Form E2-ESA-001 must be signed by the Certifier for the Laboratory before a PIN will be issued for the user.

The Laboratory Participation Package, Laboratory Registration Form, and Electronic Signature Agreement may be downloaded from the System Documentation portion of this web site.

Refer to the Special Note to Laboratories and Water Systems Regarding Drinking Water Submissions, for additional comments.

The Registration Process for a Water System

The E2 Reporting System Water System Participation Package provides instructions for registering a Water System in E2, creating a NJDEP Online account and password, and obtaining a Personal Identification Number (PIN) for used for certification of electronic submissions of Water System reports.

A Responsible Official at the water system must complete, sign, and submit Form E2-WS-001: E2 Water System Registration Form. This form indicates the Water System’s intent to participate in the E2 program and identifies the individuals at the Water System who will have Administrator access to the E2 Reporting System. It is recommended that a minimum of two Administrators be identified at the level of Licensed Operator and/or appropriate Water System representative. The Responsible Official may also serve as the Administrator.

The Certifier for the Water System reports must complete, sign, and submit Form E2-ESA-001: Electronic Signature Agreement. This document serves as a formal agreement between each PIN holder (Certifier) and the NJDEP regarding the responsibilities and use of their PIN. Form E2-ESA-001 must be signed by the Certifier for the Water System before a PIN will be issued for the user.

The Water System Participation Package, Water System Registration Form, and Electronic Signature Agreement may be downloaded from the System Documentation portion of this web site.

Refer to the Special Note to Laboratories and Water Systems Regarding Drinking Water Submissions, for additional comments.

Special Note to Laboratories and Water Systems Regarding Drinking Water Submissions

The E2 Reporting System Laboratory Participation Package and the E2 Reporting System Water System Participation Package each include a Special Note Regarding Drinking Water Submissions, found in Section 3.2.5 of the package. Laboratories that wish to submit Drinking Water reports will need prior approval from the Water Systems before submissions on behalf of those Water Systems can be accepted. A Water System must complete the E2 Water System Registration Form to signify whether or not any laboratory may submit data on its behalf through E2, by selecting from a list of choices:

  • Option A: The water system will create and manage an E2 account to view all sampling results and determine which laboratory or laboratories may submit analytical results electronically on its behalf OR allow any laboratory to submit analytical results electronically on its behalf.

  • Option B: The water system will not create and manage an account in E2, but any Laboratory may submit analytical results electronically on its behalf. Note: Only transient non-community water systems may select this option at this time. While this option is available at this time for transient non-community water systems, the Department recommends that transient non-community water systems and all water systems select Option A to create and manage an account in E2 to view sampling results submitted on their behalf.

The Water System will complete the Water System Participation Package and related documents to initiate and implement this decision. In the event the water system does not complete the E2 Water System Registration Form, the default decision is that NO laboratory may submit data on its behalf through E2.

User Guide

To help you get started, the E2 Reporting System User's Guide for Drinking Water Reporting provides more detail concerning the creation of user accounts, the creation of user associations with a laboratory or with a water system, and an overview of the electronic submission reporting process.

Data Requirements

The E2 Reporting System XML Transmission Protocol provides the Data Requirements for Safe Drinking Water Laboratory Reports, including the XML Instance Files and MS Excel Files that a Laboratory may want to share with its information technology professionals in order to prepare for making electronic submissions of selected chemical and coliform laboratory reports on behalf of water systems. Similarly, the XML Transmission Protocol provides the Data Requirements for one Water System Report (the Annual Water Utilization Form).

Account Inactivation

The E2 Reporting System Laboratory Participation Package provides instructions for a Laboratory that may choose (for the Drinking Water Program) to no longer participate in the E2 program. If a Laboratory so chooses, it should notify the NJDEP and agree upon an inactivation date, using the following process:

  1. Submit Form E2-LAB-002: E2 Laboratory Inactivation Request Form to request inactivation of their E2 status.
  2. The Laboratory may change to paper submissions after the agreed upon date. During the transition interim, all reporting requirements must be met.

The E2 Reporting System Water System Participation Package provides instructions for a Water System that may choose (for the Drinking Water Program) to no longer participate in the E2 program. If a Water System so chooses, they should notify the NJDEP and agree upon an inactivation date, using the following process:

  1. Submit Form E2-WS-002: E2 Water System Inactivation Request Form to request inactivation of their E2 status.
  2. The Water System may change to paper submissions after the agreed upon date. During the transition interim, all reporting requirements must be met.

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Volunteer Water Monitoring

The NJDEP’s Volunteer Monitoring Program, The Watershed Watch Network, has implemented an on-line data management system. Organizations who already submit data to NJDEP may continue to use their accustomed method until all aspects of the system until spring of 2007.   If you have an interest in storing data or exchanging data with the NJDEP, please follow the instructions below.  Should you have any questions regarding our system, please feel free to contact the VM Program at 609-292-2113 for assistance.

Step-by-step instructions for completing the registration process for using E2.

  1. Create a NJDEP Online account and password by following this link: https://www9.state.nj.us/DEP_eNJEMS/Login and click on “Need an ID?”.
  2. Click on “Create a New User Profile” at the top right of the page.  Fill out the electronic form with your name, address, and create a user id and password.
  3. Fill out the required fields and scroll down to  the bottom of the page to click the “Submit Request” button. There is no need to add any programs. A new page will be displayed to notify that the User Profile was created successfully. Click continue to proceed to the NJDEP webportal.
  4. The first step to entering data is to Associate with an Organization.  Staff members at monitoring organizations who manage volunteer data collection should register as Program Coordinators for their organization.  This will allow them to create projects and add sites to the project, as well as enter data.  Volunteer data collectors should register as Data Reporters.
  5. After receiving a confirmation from E2,  Project Coordinators should complete and submit request to start a project and add sites.  This form indicates the organization’s intent to store and exchange data with the NJDEP.  A Quality Assurance Project Plan must be submitted and approved before that data will be able to be submitted to NJDEP. Data Reporters will also receive electronic confirmation.  This will allow them to enter and edit data on particular projects.

    • Volunteer Water Monitoring Registration Form: PDF | MS Word

System Documentation

    VM Electronic Data deliverable (EDD) Manual

    To help you get started, the E2 VWM Users Manual provides more detail concerning the creation of user accounts, the creation of user associations with a VM organization, and an overview of the electronic data reporting process. The manual includes the details of the use of XML schema and files and MS Excel details that an organization or agency may want to share with its information technology professionals in order to prepare for making electronic submissions.

    • Volunteer Water Monitoring User Manual: PDF | MS Word

    VM XML Schema and VM Excel Spreadsheet

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Last Updated: July 2, 2014