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Records Retention Schedules

The Bureau of Records Management places all public records on Records Retention Schedules that list the minimum legal and fiscal time periods they must be retained by state and local governmental and educational agencies. Working with personnel from the records-creating agency, the Bureau determines these retention periods in conformance with state and federal codes, regulations, and statutes of limitation. Final approval of the schedules comes from the State Records Committee, which is comprised of representatives of the Attorney General, State Treasurer, State Auditor, Director of Local Government Services, and the Secretary of State.

Download in [PDF] Format a Records Retention Disposition Table,

which allows an agency to quickly ascertain whether a record series is ready for disposal. The table notes the year in which a records series is created with corresponding disposition dates based on retention requirements. Records become eligible for disposition as of December 31st of the year indicated in the table(s).

Below are the most commonly used schedules. Please click on the Records Series # to view the schedule in PDF format. Eventually all of the State of New Jersey's Records Retention Schedules will be available in an on-line database.

General Schedules

Individual County & Local Record Series Description

Individual Educational Record Series Description

General Schedules and Series #

State Agency General Records Retention Schedule (including Financial; Personnel; General Administrative; Agency Related Policy, Legislation, and Operating Procedures; & Reports and Publications)
Effective Date: 5/19/2011 G100000-005

County Agency General Records Retention Schedule (including Financial; Personnel; General Administrative; & Reports, Publications and Agency Related Policy)
Effective Date: 5/19/2011 C820000-009

Municipal Agency General Records Retention Schedule (including Financial; Personnel; General Administrative; & Reports, Publications and Agency Related Policy)
Effective Date: 5/19/2011 M100000-008

Individual County and Local Record Series Description & Series #

Schedule Name Schedule # Effective
Adjuster - County C260000-004 08/19/2010
Airports - Municipal M670000-001 3/21/1984
Airports - County C970000-001 3/21/1984
Archives and Records Management- County C530000-001 3/21/1984
Archives and Records Management-Municipal M290000-001 12/18/2008
Board of Elections & Superintendent of Elections - County C440000-004 11/10/2010
Board of Chosen Freeholders - County C320000-001 10/20/1982
Bridge Commission- County C120000-001 4/19/2007
Building Inspector - Local Building Official M190000-006 11/10/2010
Clerk - County & Register of Deeds C100000-007 5/19/2011
Clerk - Municipal M200000-007 3/17/2011
Construction Board of Appeals - County C470000-001 10/20/1993
Counsel - County C350000-001 1/18/1984
Cultural and Heritage Commissions - Municipal M260000-001 10/16/1991
Cultural and Heritage Commissions - County C460000-001 10/16/1991
Detention Center/Jail - County C280000-002 6/16/2005
Detention Center, Juvenile - County C330000-001 4/8/1985
Emergency Management - Municipal M680000-003 8/20/2000
Emergency Management - County C500000-003 8/20/2000
Engineering Department - Municipal M630000-003 7/15/2004
Engineering Department - County C910000-003 7/15/2004
Fire Academy C490000-001 1/21/1999
Fire Departments M180000-002 3/17/2011
Health Care Facilities - Statewide S462000-001 8/19/2010
Health Care Facilities - Municipal M650000-006 9/19/2002
Health Care Facilities - County C940000-006 9/19/2002
Health Department - Municipal M640000-004 3/17/2011
Health Department - County C920000-004 3/17/2011
Housing & Development - Municipal M500000-002 3/20/2008
Housing & Development - County C810000-001 3/20/2008
Human Services - Municipal M610000-002 3/17/2011
Human Services - County C420000-002 3/17/2011
Human Services: Veteran Services - County C390000-002 2/24/1985
Inspector General - Municipal M580000-001 10/21/2010
Inspector General - County C580000-001 5/19/2011
Insurance Commission - Municipal M210000-001 10/14/1999
Insurance Commission - County C560000-001 10/14/1999
Law Department - Municipal M150000-002 1/20/2011
Medical Examiner - County C410000-001 11/12/1986
Mosquito Extermination Commission - County C430000-001 10/15/1986
New Jersey League of Municipalities M980000-001 6/21/2012
Park Commission - Municipal M240000-003 6/21/2012
Park Commission - County C300000-002 6/19/2008
Planning Boards & Zoning Boards of Adjustment - Municipal M140000-004 5/19/2011
Planning Boards & Zoning Boards of Adjustment - County C800000-002 11/9/2006
Police Academy C450000-002 6/14/2012
Police Departments - Municipal M900000-006 12/15/2011
Police Departments - County C540000-005 6/28/2012
Prosecutor’s Office - County C310000-003 5/20/2004
Prosecutor's Office - Municipal M170000-001 3/18/1999
Public Arts Center and Museum M230000-001 2/15/2007
Public, Education and Government Television - Municipal M220000-001 8/16/2007
Public Library - Municipal M690000-003 5/16/2002
Public Library - County C600000-003 5/16/2002
Public Works - Municipal M660000-002 10/16/1991
Public Works - County C960000-002 10/16/1991
Sheriff’s Office - County C210000-002 5/17/2012
Surrogate - see Judiciary web site    
Tax Assessor - Municipal M120000-001 7/24/2008
Tax Assessor - County C930000-001 6/2/2003
Tax Collector - Municipal M160000-003 3/17/2005
Taxation, Board of - County C250000-002 6/20/2002
Urban Enterprise Zone (UEZ) - Municipal M930000-001 06/21/2012
Utilities & Authorities - Municipal M910000-003 9/27/2012
Utilities & Authorities - County C550000-002 10/11/2012
Weights & Measures - Municipal M620000-001 10/16/1991
Weights & Measures - County C400000-001 10/16/1991
Welfare Departments & Boards of Social Services - County C980000-008 7/18/2013
Welfare Departments - Municipal M400000-004 9/17/2009

Individual Educational Record Series Description and Series #

Schedule Name Schedule # Effective Date
County Community Colleges C270000-901+ 7/17/1991, 9/25/1997, & 10/21/2004
County Office of Superintendant of Schools S341601-004 5/21/2009
Four Year Colleges & Universities S510000-001+  
School District Retention Schedule: Active Records - Administration M700101-001 1/14/2010
School District Retention Schedule: Active Records - School Nutrition M700102-001 1/14/2010
School District Retention Schedule: Active Records - Curriculum & Instruction M700103-001 1/14/2010
School District Retention Schedule: Active Records - Facilities M700104-001 1/14/2010
School District Retention Schedule: Active Records - Financial M700105-001 1/14/2010
School District Retention Schedule: Active Records - Student Records M700106-001 1/14/2010
School District Retention Schedule: Obsolete Records - Forms that appear on the 1968 Records retention Schedule and subsequent additions M700201-999 1968
School District Retention Schedule: Obsolete Records - Forms used from 1976 - 1984
M700202-999
1976
School District Retention Schedule: Obsolete Records - Forms used from 1984 to 1992 M700203-999 1984
Vo-Tech School, County S341602-002 3/27/1991


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