Official Site of The State of New Jersey
DCF partners with community agencies to offer and facilitate a continuum of services to children and families.
The Office of Contract Administration (OCA) is responsible for the statewide coordination and management of third party social services and training contracts across DCF. The primary functions of OCA include:
- Developing uniform contract policies and procedures
- Providing technical assistance and related support regarding the implementation of DCF contract policies and procedures
- Refining DCF outcome based contracting in collaboration with service providers
- Maintaining the DCF contract inventory and data base system
- Preparing management reports and related analysis regarding the administration of DCF service contracts
The Office of Contract Administration may be reached at 609-337-4470.
DCF Contract Administration Advisories
Sign up for DCF Contract Administration Advisories if you would like to receive updates from DCF’s Office of Contract Administration about policy updates, practice pointers, new or revised contract forms, and other information relevant to DCF contracting.
On January 13, 2008, P.L.2007, c.304 was signed into law. It clarifies that nonprofits that contract with government entities are no longer required to file the Business Entity Annual Statement with the Election Law Enforcement Commission (ELEC). Nonprofits are also no longer required to file similar disclosure documents with a government-contracting agency prior to the award of a contract.
Contract Policy and Information Manual (CPIM)
The Contract Policy and Information Manual (CPIM) contains two types of documents - policy and policy guidelines. Policies communicate Department policy and procedures regarding the contract process. Once issued, policies are in effect until rescinded or revised. Policy guidelines are supporting documents that will facilitate implementation of policy.
Download the entire CONTRACT POLICY AND INFORMATION MANUAL.
To download individual sections, click on the links below.
Contract Reimbursement Manual
Download the entire CONTRACT REIMBURSEMENT MANUAL
To download individual sections, click on the links below.
| Section Number | Main Section Title | Sub Section Title |
| Section 0.0 | Table of Contents | |
| Section 1.0 | Introduction | 1.0 Fundamental Principles |
| Section 1 1 | Introduction | 1.1 Introduction to the Manual |
| Section 1.2 | Introduction | 1.2 Reimbursement Objectives |
| Section 1 1 | Introduction | 1.3 How the Manual is Organized |
| Section 2.1 | Management Systems | 2.1 Introduction |
| Section 2.2 | Management Systems | 2.2 Internal Control |
| Section 2.3 | Management Systems | 2.3 Procurement Standards |
| Section 2.4 | Management Systems | 2.4 Audit |
| Section 3.1 | Types of Contracts | 3.1 Introduction |
| Section 4.1 | Types of Contracts | 3.2 Non-Cost Related Contracts |
| Section 4.2 | Types of Contracts | 3.3 Cost-Related Contracts |
| Section 4.3 | Types of Contracts | 3.4 Table - Summary of Contract Types |
| Section 4.1 | Principles for Determining Costs | 4.1 Introduction |
| Section 4.2 | Principles for Determining Costs | 4.2 Basic Considerations |
| Section 4.3 | Principles for Determining Costs | 4.3 Cost Objectives |
| Section 4.4 | Principles for Determining Costs | 4.4 Table - Indirect Cost Distribution Bases |
| Section 4.5 | Principles for Determining Costs | 4.5 Selected Items of Cost |
| Section 4.6 | Principles for Determining Costs | 4.6 Allowable Items of Cost |
| Section 4.7 | Principles for Determining Costs | 4.7 Unallowable Items of Cost |
| Section 4.8 | Principles for Determining Costs | 4.8 Cost Accounting Standards - Consistency |
| Section 5.1 | Standard Contract Fiscal Annexes | 5.1 Introduction |
| Section 5.2 | Standard Contract Fiscal Annexes | 5.2 Non-Cost-Related Contracts - Annex B-2 |
| Section 5.3 | Standard Contract Fiscal Annexes | 5.3 Cost-Related Contracts - Annex B and Annex B-2 |
| Section 6.1 | Expenditure Reporting | 6.1 Introduction |
| Section 6.2 | Expenditure Reporting | 6.2 Interim Expenditure Reports |
| Section 6.3 | Expenditure Reporting | 6.3 Fiscal Year-End Report |
| Section 6.4 | Expenditure Reporting | 6.4 Final Expenditure Report |
| Section 6.5 | Expenditure Reporting | 6.5 Table - Illustration of Reporting Frequency |
| Section 6.6 | Expenditure Reporting | 6.6 Instructions for Completing the Contract Expenditure Reports |
| Section 7.1 | Medical Rate Review Process for Residential Treatment Centers Participating in the Medicaid Program | 7.1 Introduction |
| Section 7.2 | Medical Rate Review Process for Residential Treatment Centers Participating in the Medicaid Program | 7.2 Guidelines |
| Glossary |