Official Site of The State of New Jersey
Project Application Information
A school facilities project application must be submitted to the New Jersey Department of Education, Office of School Facilities, when a proposed activity meets the regulatory definition of a school facilities project under N.J.A.C. 6A:26-1.2 and is not limited to routine or required maintenance. Under the regulations, a “school facilities project” is defined as “the acquisition, demolition, construction, improvement, repair, alteration, modernization, renovation, reconstruction, or capital maintenance of all or any part of a school facility” (N.J.A.C. 6A:26-1.2).
Typical scopes of work that require a school facilities project application include capital maintenance, educational projects affecting adequacy, site work and exterior improvements, land acquisition, land or building sale, demolition, temporary facilities, changes in use, leases, and new construction, regardless of the funding source.
Announcements (updated February 2026)
- NEW! An FEA Fee Transmittal Form is now required to accompany Final Educational Adequacy (FEA) fee submissions. A separate transmittal form is required for each project fee.
- NEW! A new Educational Project Transmittal Form for Final Educational Adequacy (FEA) submissions is available. Complete and include with all FEA submissions.
- Email all project application submissions and resubmissions, including FEA submissions, to Submission.Project@doe.nj.gov. The Office of School Facilities project reviewer may also be copied if known.
Quick Links
- Project Application Questions and Submissions (Email)
- Long-Range Facilities Plans Questions and Submissions (Email)
- Project Application Workbook (MS Excel)
- Educational School Projects Transmittal Form - Initial Submission (PDF)
- Educational School Project Transmittal Form – Final Educational Adequacy Submission (PDF)
- Non-Educational School Projects Transmittal Form (PDF)
- Non-Instructional Facility Site Project Transmittal Form (PDF)
- FEA Fee Transmittal Form (PDF)
Project Application Submission Instructions
Where to Send Submissions
- All project application submissions must be submitted via email to Submission.Project@doe.nj.gov. Paper submissions will not be accepted. Do not send an unsolicited project application directly to Office of School Facilities staff for review.
What to Submit
- A completed MS Excel Project Application Workbook,
- Supporting documents that vary based on project scope of work and approval type, and
- The applicable Checklist Transmittal Form with required documents and file-naming conventions:
Email Submission Requirements
Please adhere to the following when emailing a project application:
- One Project per Email: Send each project application in its own, separate email.
- Complete Submissions: Only email a complete project application that addresses all reporting requirements. Partial submissions will not be processed.
- Email Subject Line: Each email subject line should include: County Name/District Name/School Name/Brief Project Name/ED (Educational) or NONED (Non-educational). For example: Atlantic/Absecon/Attales/Roof/NONED.
- Attachments: Submit documents as separate files using the naming convention noted in the Checklist Transmittal Form. Do not provide links or merge documents into a single file.
- File Size: Files must not exceed 12 MB, and should be sized so that the approved drawings can be received back via email.
Approval Considerations
The district’s approved Long-Range Facilities Plan (LRFP) must include the project or be amended to include the project prior to project submission. LRFP documents archived at the time of approval, including the proposed assets and rooms reports and proposed systems work, will be used to confirm coordination with the submitted project application scope.
Before submitting the project application, confirm that all documents coordinate, including the room names and square footages identified in the educational specifications and schematic drawings. Also review applicable laws, codes, and regulations to ensure submissions are approvable.
Final Educational Adequacy (FEA) Fees
The Final Educational Adequacy (FEA) submission requires a review fee calculated in Form DOE-123 within the Project Application Workbook. The review fee, Form DOE-123, and the FEA Fee Transmittal Form should be mailed to the Office at School Facilities at: PO Box 500, Trenton, NJ 08625.
Do not mail the FEA review fee until after the FEA submission has been emailed to Submission.Project@doe.nj.gov. The fee is not required until the FEA submission is ready for NJDOE review.
Questions?
If the project has not been submitted and assigned a reviewer, email Submission.Project@doe.nj.gov.
For LRFP questions, email LRFPsubmission@doe.nj.gov.