Official Site of The State of New Jersey

• NEW! Project application transmittals are now available for each project type. See “Quick Links” below. Previous versions should not be used.
• A FEA Fee Transmittal Form is required for all Educational Adequacy (FEA) fee submissions. A separate form is required for each project.
• For County Vocational School District CTE Expansion Grant applicants:
  • In addition to the grant application submitted in Homeroom, a separate "other capital" educational project application must be submitted to the Office of School Facilities. 
  • Enter “CTE expansion grant” in Section 10 (Brief Description) of form DOE-001 in the MS Excel Project Application Workbook.
  • Refer to the grant Guidelines, Section 4.5, for additional information.
• Email all project application submissions, including FEA submissions, to Submission.Project@doe.nj.gov. The assigned Office of School Facilities project reviewer may also be copied if known.

• Project Application Workbook (MS Excel)
• Project Transmittal Forms (by project type)
  
  • Educational – Initial (Schematic)
  • Educational – Final Educational Adequacy (FEA)
  • Non-Educational for a School Facility
  • Other Facility or Site
  • Energy Service Project
  • Land Acquisition
  • Closing of a School Facility and/or Land Disposal
  • Lease Agreement
  • Lease-Purchase Agreement
• FEA Fee Transmittal Form (PDF)
• Guidelines for When a Project Application is Required (PDF)
• Project Application Questions and Submissions (Email)
• Long-Range Facilities Plans Questions and Submissions (Email)

Where to Send Submissions

• All project application submissions must be submitted via email to Submission.Project@doe.nj.gov. Paper submissions will not be accepted. Do not send unsolicited project applications directly to OSF staff.

What to Submit

Submit the following:

• A completed MS Excel Project Application Workbook, (not required for Lease and Lease-Purchase Agreements)
  • Important: Disregard the project application submission procedures described in form DOE-010 (steps II and III) and follow the Project Application Submission Instructions on this page.
  • Required forms in the workbook are noted in the transmittal forms.
• A completed Transmittal Form based on the project scope 
  • Educational – Initial (Schematic)
  • Educational – Final Educational Adequacy (FEA)
  • Non-Educational for a School Facility
  • Other Facility or Site
  • Energy Service Project
  • Land Acquisition
  • Closing of a School Facility and/or Land Disposal
  • Lease Agreement
  • Lease-Purchase Agreement
• Supporting documents identified in the Project Application Transmittal form

Email Submission Requirements

Please adhere to the following when emailing a project application:

• One Project per Email: Send each project application in its own, separate email.
• Complete Submissions: Only email a complete project application that addresses all reporting requirements. Partial submissions will not be processed.
• Email Subject Line: Each email subject line should include: County Name/District Name/School Name/Brief Project Name/ED (Educational) or NONED (Non-educational). For example: Atlantic/Absecon/Attales/Roof/NONED.
• Attachments: Submit documents as separate files using the naming convention noted in the Project Application Transmittal form. Do not provide links or merge documents into a single file.
• File Size: Files must not exceed 12 MB, and should be sized so that the approved drawings can be received back via email.

The Final Educational Adequacy (FEA) submission requires a review fee calculated in Form DOE-123 within the Project Application Workbook. The review fee, Form DOE-123, and the FEA Fee Transmittal Form should be mailed to the Office at School Facilities at: PO Box 500, Trenton, NJ 08625.

Do not mail the FEA review fee until after the FEA submission has been emailed to Submission.Project@doe.nj.gov. The fee is not required until the FEA submission is ready for NJDOE review.

The district’s approved Long-Range Facilities Plan (LRFP) must include the project or be amended to include the project prior to project submission. LRFP documents archived at the time of approval, including the proposed assets and rooms reports and proposed systems work, will be used to confirm coordination with the submitted project application scope.

Before submitting the project application, confirm that all documents coordinate, including the room names and square footages identified in the educational specifications and schematic drawings. Also review applicable laws, codes, and regulations to ensure submissions are approvable.

If the project has not been submitted and assigned a reviewer, email Submission.Project@doe.nj.gov.
For LRFP questions, email LRFPsubmission@doe.nj.gov.