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Guidance Documents Public Notification & Guidance Notification Signs & Letters Model Letters

 

Model Notification Letter

Alternate Format: Microsoft Word Document [doc 24 Kb]

 

Dear Neighbor,

On behalf of <party responsible for remediation>, I am writing to inform you that we will soon begin work to <investigate and/or clean up> environmental contamination at <site name and address, tax block and lot>.  The work will be done under rules established by the New Jersey Department of Environmental Protection (DEP), which has assigned it case number <case number>.

The <investigation and/or clean up> is prompted by the presence of <contaminant(s)/description(s) of contaminants>, which has/have been found in the <affected environmental medium/media>. Our work will involve (description of work to be conducted).

During the course of the work, we will provide you with periodic updates about our progress. A copy of any and all of our reports regarding the work will also be made available to <name of municipality/municipalities> officials, upon request.  Should you have any questions regarding the work, you can contact me directly at <phone number> and I will be happy to answer any questions you may have.  In addition, you may contact the Licensed Site Remediation Professional of record <LSRP’s Name> by <Contact Information for LSRP>.

This notification is being provided to you as a public service. We hope the work we are doing will progress smoothly and, in the end, restore the property as a valuable asset to the neighborhood.  In the meantime, we appreciate your concerns and your patience and pledge to conduct our work efficiently and as responsible members of the community.

Sincerely yours,

<Personal representative of the remediating party>