Grant Cycle for CRRSA-ESSER II and Non-Title IA CRRSA

Funds may be used for allowable costs incurred on or after March 13, 2020, and obligated through September 30, 2023 (General Education Provisions Act §421(b)(1). All funds must be liquidated by October 18, 2023.

Due Date

All FERs must be submitted no later than 5:00 p.m. on Friday, October 20, 2023. Due to the close-out of the calendar and fiscal year, there will not be any extensions granted for the submission of the FER.

Creating the FER in EWEG

FERs may be created by logging into the EWEG system through NJDOE Homeroom, selecting the GMS Access/Select link found on the main menu screen, and completing the following steps:

1. At the top left side of the page, Select Fiscal Year 2021 from the drop-down list.
2. On the CRRSA-ESSER II or Non-Title IA CRRSA-ESSER II line, click the ‘Payments’ button.
3. Click the ‘View Reimbursement Requests/Expenditure Reports’ button.
4. Select a CRRSA sub-grant from the drop-down list.
5. In the lower section of the page click ‘Create Expense Report’

Inclusion of Expenditures

The FER must include all expenditures for the entire grant cycle. The FER for all the CRRSA-ESSER II and Non-Title IA CRRSA grants are pre-populated with the funds previously requested and paid to the LEA as noted in the Paid to Date column on the FERs. Any difference between the funds previously paid and the actual expenditures reported in the FER will be calculated automatically. Any funds due to an LEA will be automatically paid upon approval of the FERs.

Reconciling Transfers, Changes, etc.

The FER is the opportunity for LEAs to reconcile any transfers/changes/etc. for the CRRSA-ESSER II grant. For example, if you have already received a payment from the NJDOE but need to charge these expenditures to a different function-object code, you can do this on the FER.

Transfer of Funds after the CRRSA-ESSER II Amendment Window

If funds were expended in an unopened (previously unbudgeted) line and/or if the total transfers exceed 10% of the allocation, enter an explanation in the text box at the bottom of the Expenditure page of the FER. If no explanation is provided, the consistency check will have an error message requiring an explanation in the box provided.

Transfer of Funds (Within Function-Object Codes of Sub-grant)

An LEA is only permitted to transfer funds within the function-object codes of the sub-grant. You cannot reallocate or transfer funds between the sub-grants. 

Amending an Approved FER (Not Permitted)

Because FERs serve as final reimbursement requests, amendments to approved FERs are not permitted. It is critical that all FERs be completed accurately and submitted by the deadline.

Carryover of Funds (Not Permitted)

Since CRRSA-ESSER II funding is a one-time appropriation from the U.S. Department of Education (USDE) there is no carryover permitted. Any unspent funds will be returned to the NJDOE upon approval of the FER.

There is late liquidation but it does not extend the project period. The process for late liquidation was outlined in the June 8, 2023 broadcast, "Late Liquidation for Elementary and Secondary School Emergency Relief Fund (ESSER II)". Additional information can be found at Late Liquidation Frequently Asked Questions.