Once you have been authorized to provide services, services may begin only after a Guarantee of Payment (GOP) letter has been received. As per NJAC 10:141-1.5 vi.

Services/supports rendered prior to the receipt of formal approval and GOP letter shall be ineligible for reimbursement.

Invoices are to be submitted through the TBI Fund mailbox: Dhsco.DDS-TBIFund@dhs.nj.gov

All invoices must include the following:

• Name and address of vendor. This must match the information in NJ START.
• NJ START number.
• An invoice date and invoice number that is unique to the vendor and never reused (duplicate invoice numbers will be returned).
• Client’s full name and TBI Fund number.
• The date(s) of service, type of service provided, rate of service and a total cost at the bottom of the invoice.
• Progress notes for therapeutic or training services; and/or description of personal care, companion care, household management and financial management activities performed. See Vendor Progress Notes – Descriptions document in the Guidance Documents section.

Before submitting an invoice, be sure that:

• The period of service date falls within the date range of your Guarantee of Payment (GOP) letter (i.e., GOP letter dated 12/25/25 with a service period of 1/1/25-12/31/25).
• The Fund will only reimburse for services after they are provided. Approved services are not paid in advance.
• All invoices must be for individual clients.
  • Combining multiple services and multiple service dates onto a single invoice is acceptable, but each invoice must be for only one client.
• All invoices must be submitted within six (6) months of services rendered.
• The State has 60 days, after the invoice is submitted, to process payment.