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Guidance DocumentsSRP-EDI Manual5.0 The "Hybrid" Option


5.0 The "Hybrid" Option

When submitting a Dataset with a large number of Result records it is prudent to avoid manual entry of result data into HazSite. In this case, it is possible to create the DATASET record and SAMPLE records by using the HazSite application and the instructions outlined in Sections 1 and 2 of the HazSite User’s Guide, along with the RESULT file from the laboratory in either a .WK1, .DBF or .TXT format. Manually entering data into the HazSite Result file is not required. Submitting the sampling and result information in this manner is called the Hybrid Option.

The steps to take are as follows:

  1. Use HazSite to create a Dataset (DTST.DBF) file and record.
  2. Complete Sample data entry (HZSAMPLE.DBF).
  3. Save and close the dataset.
  4. Go into the HazSite Directory. For instance in Windows 95, this is done by clicking on Start, Programs, Windows Explorer, and then the HazSite folder. Then click on the subdirectory with the same name as the Dataset Name field created using the HazSite application.
  5. Copy the DTST.DBF, HZSAMPLE.DBF and HZSAMPLE.FPT files from the appropriate HazSite Directory onto a diskette.
  6. Copy the HZRESULT.DBF, HZRESULT.WK1, or HZRESULT.TXT file from the laboratory onto the same diskette for submittal to the SRP.
  7. Ensure that the fields used to link the three files (SRP ID, SAMPDATE and SAMPNUM) are identical: SRP ID must be identical in all three files, and SAMPDATE and SAMPNUM must be identical in the HZSAMPLE and HZRESULT files. This step is essential. If these fields do not match amongst the three files, the dataset will be rejected.

Refer to Section 8.0, Discussion of Fields, for complete field descriptions and acceptable entries.

The Hybrid Option allows the benefits of using HazSite (a stand-alone system requiring limited computer skills, with administrative checks built in), and allows the user to avoid a great deal of manual data entry into the Result file. Instead, the .WK1, .DBF, or .TXT report from the laboratory information system can be used.

Please see Section 7.0, Data Transmission, and the information regarding zipping data when copying files onto a diskette.



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