CURRENT 2016 NOTICES
Certified Payroll is now required at the time of
Prequalification and is required for all PS-12 submissions.
Consultants are required to submit a
Certified Payroll to the Department's Contract Manager at the time of; (1)
prequalification (2) agreement, (3) task order, (4) consultant agreement
modification, and/or (5) consultant agreement addendum.The certified
payroll roster is required for the prime and all cost basis approved
subconsultants and will be retained by Professional Services. Consultant titles
should be the same on Title Concurrence Sheets, Certified Payroll, Cost
Proposals, and Invoices.
All procurement vendors are now required to register and update their vendor information via the online NJSTART procurement application at NJSTART Online. This applies to both new and existing procurement vendors.
Procurement vendors are vendors with the Vendor Types of:
VG-Vendors who sell/manufacture Goods
VS-Vendors who render a service
OT-Other (whose main area of activity is Manufacturing, Service, Construction, Legal, or Health Care Related)
NJSTART Help Desk Support may be reached at 609-341-3500 (option #1) or NJSTART@TREAS.NJ.GOV. If you believe you have an exception and a new vendor must be established with a tax id-based number on NJCFS, please contact John.Burrows@treas.nj.gov
Firms will no longer be notified via e-mail when agreement selections are posted on the Professional Services website. Receipt of the Project Manager's Comment Form will convey that selections have been posted. Thus, Professional Services will now begin providing a written
summary of the Project Manager’s comments automatically to all firms who
Salary Cost Escalation Letters
Audit Non-Compliance has been added as a Consultant Selection Committee Judgement Factor. These factors can be viewed under the Consultant Selections Section of the Professional Services website. By March 1, 2016, the Audit Non-Compliance List will also be posted.
PLEASE NOTE: Professional Services has a NEW e-mail address:
A New and improved Two-Year Chapter 51/Executive Order 117 Vendor Certification and Disclosure of Political Contributions form is now available on the Treasury website.
The form can be found online by going to the following web link and scrolling to “VENDOR FORMS REQUIRED FOR CONTRACT AWARD.”
Please note that the Information and Instructions form (I&I) and the C.51/EO117 Certification form (C.51) are now in the same PDF link with the Instructions first.
One of the key differences in the new form is it is no longer necessary to submit an Ownership Disclosure form along with the C.51 form which was needed with the old version. The ownership information required for Chapter 51 purposes is now incorporated into the new form.
Another key change is the time period of contribution disclosures has been changed to include up to 5 ½ years (for certain contributions) whereas the old version requested the preceding 18 months (for certain contributions). The certification options have been increased from a choice of three (3) to a choice of four (4). As was the case with the old version, by checking BOX A the authorized representative completing the form is certifying on behalf of the business entity and all individuals and/or entities whose contributions are attributable to the business entity.
- The rating cycle will now end December 31. The new rating cycle will be a calendar year from January through December.
- Rating reminders will be sent in November so PM’s can start rating in December. Ratings will be due at the end of January.
- Concept Development task orders will no longer be rated under the Planning discipline. All CPM general engineering term agreements and associated task orders will be rated under Design.
- There is no Overall Quality rating for task orders executed to assist in-house design forces. Overall quality is a project specific agreement rating.
Title VI Nondiscrimination Notice to Sub-recipients of Federal Financial Assistance
Any personal information such as Social Security numbers, home address, etc. should NOT be included in a Technical Proposal (TP) submission.
Please redact this information from certificates and/or resumes before including them in a TP.
2011 - 2014 NOTICES
Ensure that proposed professional services firms
(sub-consultants) are cost basis approved prior to the closing date of the
solicitation or modification proposal by checking the website. NJDOT Professional Services - Cost Basis
These firms must be identified in
the sub-consultant section of the proposal and not Direct Expense. Both Federally
and State funded contracts must utilize firms that are cost basis
CONSTRUCTION INSPECTION TECHNICAL PROPOSALS
Project Manager requirements have changed. All Project Managers must be an employee of the Prime Consultant. This change can be found in the instructions on Page 1, Part 2 Section 1A of the definitions.
- January 2, 2013
NEW FOR CYCLE 22
CONSTRUCTION INSPECTION RATINGS:
If the total rating for an agreement is less
than 3.80, the Regional Consultant Coordinator (RCC) will e-mail a copy of the
ratings to the Consultant. The Consultant will be afforded the opportunity to
appeal the rating with the Rater and Rater's Supervisor. As a result
Professional Services will not be distributing the pdf rating files for all
Construction Inspection projects in the Cycle 22 rating period. If any
agreement ratings are below 3.0, firms may ask for a debriefing to discuss the
- February 14, 2011
New rules regarding the expiration of the TCC certification can be found in the Instruction sections of the Construction Inspection (federal and state) documents.