Official Site of The State of New Jersey

The CTE-DMS is used to create and complete a new, reapproval, or deletion application for a CTE program of study (POS). A new program application must be created for districts who wish to offer students the opportunity to enroll in a CTE POS. For districts who are interested in obtaining eligibility for Perkins funding, the Comprehensive Local Needs Assessment (CLNA) must be completed prior to the program application. The CLNA should inform and guide districts with what programs should be created (or deleted) at the district level. Even districts seeking to establish a CTE POS, who are not Perkins-eligible, or do not intend to pursue Perkins funding must provide sufficient evidence and clear justification demonstrating alignment with local and/or regional labor market demand. CTE POS must be reapproved every five years. This requires districts to adhere to the reapproval schedule provided by the Office of Career Readiness (OCR) and renew their CTE Programs of Study through the CTE-DMS, when applicable. The program reapproval schedule designates which Career Clusters are due for reapproval by year.

From the home screen:

1. Navigate to the Home Page.
   1. For a new application, find the Program Panel and click on the + New CTE Program Application button. A new application with generate and opens automatically.
   2. For a Reapproval application, find the Program Panel and identify the program name the user would like to submit for reapproval. Click the Re-approve button located in the Actions column on the right-hand side.
2. The application will open and show six blue rectangular Section Bars.
3. Click anywhere in the Section 1 bar to expand this part of the application.
4. Follow the remaining instructions to complete each section.
5. The application will now be available for completion in the Applications Panel on the Home page.

There are six application sections:

• Section 1 — Program Information
• Section 2 — CTE Program Alignment and Analysis
• Section 3 — CTE Course Details, Sequence and Curriculum
• Section 4 — Advisory and Business Labor Partnerships
• Section 5 — Career and Technical Student Organizations
• Section 6 — Statement of Assurances

Select anywhere on any of the section bars to expand the fields contained in that section. It is recommended to save and close each section before opening the next section. However, users can work with multiple sections open. A user may revisit any section before the application is submitted. Note, there are menu tabs at the top of each section.

Each Section Bar will have the status of the application section listed next to the section title. The status selections are:

• Not Started — No entries have been made in the section.
• In Progress — Entries have been saved, but the section is not complete.
• Complete — Entries are finished.
• Remediation Required — The section has been returned for remediation and notes for remediation can be found in the Review Status tab.
• Approved — The section has been approved by the Office of Career Readiness staff and cannot be edited by the district.
• District Certified — The District Authorized Official has completed, and the Chief School Administrator (CSA) has submitted the application.

Each section must be completed before the application can be submitted. The status does not refresh automatically. Click the Home button on the left to exit the application. When the application is opened again, the status will be updated. Please do not use the refresh button in the browser.

Each section in the application has a Save and Finish button. Users can work and save progress at any time. Once a section is finished, select Finish. After selecting Finish, the section bar for that section will show “Complete”. All sections must be finalized to complete the statement of assurances section. District authorized users should be aware that the application is not fully submitted until Section 6 has been finalized by both the authorized user and the CSA.

Each section of the application includes a Supporting Documents tab, where the district may upload materials that will assist reviewers in evaluating the application. When uploading a file, use clear and descriptive file names that indicate the document’s content. Avoid special characters or symbols in filenames — including ~ ! @ # $ % ^ & * ( ) ` ; < > ? , [ ] { } ' " — as these will generate error during upload. For best results, districts are encouraged to upload documents in PDF format rather than using Google links or Microsoft Word files.

The review status tab is completed by the Office of Career Readiness. The tab provides an evaluation of each section of the application and includes space for the NJDOE to enter notes or comments related to the review and any required remediation. NJDOE staff members can enter comments or notes, and once saved, these will be transferred to the Review History tab. Users may still see notes in the text box; these are legacy entries made before the Review History tab was introduced. The next time a NJDOE staff member edits and saves this section, all existing notes will be captured and stored in the Review History tab. This field is “read-only” for district users; entries cannot be added or edited by applicants.